Repair Parts for EDS System
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0753
- Agency
-
Agricultural Research Service
Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 6640 Laboratory Equipment And Supplies
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Agricultural Research Service, a civilian agency within the Department of Agriculture, is soliciting quotations for repair parts for an Effluent Decontamination System (EDS) through RFQ #1232SA25Q0753. The procurement involves 26 specific line items including valve rebuild kits, temperature sensors, CPU modules, sanitary gaskets, and clamp fittings for a Progressive Recovery Inc. built system, with components such as Flow-Tek valve repair kits, Siemens S7-1200 CPU modules, and Rosemount temperature sensors. This is a commercial items acquisition processed under FAR Parts 12.6 and 13 using simplified acquisition procedures, with vendors required to demonstrate their ability to meet all technical requirements and maintain active SAM.gov registration. The government will evaluate quotations using Lowest Price Technically Acceptable (LPTA) criteria, assessing technical capability on a pass/fail basis and then selecting the lowest-priced technically acceptable offer. Quotes must be submitted electronically by September 10, 2025, with pricing held firm for 60 calendar days following submission.
This opportunity is designated as a total small business set-aside under NAICS code 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees. The procurement specifies one each of the repair parts package, representing a single lot of 26 different components needed for system maintenance and operation. Delivery is required within 60 days after award on an FOB Destination basis to the National Bio and Agro-Defense Facility located at 1980 Denison Avenue in Manhattan, Kansas. While no specific contract value is provided in the solicitation documents, the requirement involves critical replacement parts for valve systems, control modules, and sensors that maintain the operational integrity of the facility's effluent decontamination capabilities. The solicitation does not identify any incumbent contractors or provide budget ranges, focusing instead on the technical specifications and delivery requirements for these specialized laboratory and industrial equipment components.
Notice text
This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures contained in FAR Part 12.6, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 1232SA25Q0753 and is issued as a Request for Quotation (RFQ).
The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2025-05 dated 08/07/2025.
This solicitation is issued as a small business set-aside. The associated NAICS code is 334516 the small business size standard is 1,000.
List CLINS, item descriptions, quantities and units of measure:
001, Repair Parts for Effluent Decontamination System, 1 each
Description/Statement of Work/Specification:
See attached specifications; brand name or equal to.
Date(s) and place(s) of delivery and acceptance:
60 days after award.
NATIONAL BIO AND AGRO-DEFENSE FA
1980 DENISON AVENUE
MANHATTAN KS 66502
This requirement shall be FOB Destination.
FAR Provision 52.212-1, Instructions to Offerors-Commercial, is incorporated by reference and applies to this acquisition. Please see the attached RFQ terms and conditions for the submission requirements and its addendum.
Evaluation:
For the evaluation criteria, please see the attached RFQ terms and conditions.
Quoters are required to complete in full FAR Provision 52.212-3, Offeror Representations and Certifications-Commercial Items (DEVIATION), with their quote online at SAM: www.sam.gov. An quoter must state in their quote if they completed FAR 52.212-3 online and that is it up-to-date and valid. See the attached RFQ terms and conditions for more requirements.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM
FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. Please see the attached RFQ terms and conditions for its Addendum.
FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEVIATION), is incorporated and applies to this acquisition. Please see the attached RFQ terms and conditions that are applicable to the acquisition.
There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.
The Defense Priorities and Allocations System (DPAS) and assigned ratings are not applicable to this solicitation.
Date, time and place quotes are due.
Quotes are due by Wednesday, September 10, 2025 4:00PM CST.
Submit quotes to the following e-mail address(es), by the quote due date and time:
jessica.pacheco@usda.gov
Late quotes after the established deadline may be considered only if it is in the government’s best interest and if it will not unduly delay award.
Any and all questions regarding this solicitation shall be submitted in writing to Jessica Pacheco at jessica.pacheco@usda.gov no later than Wednesday, September 2, 2025 4:00PM CST.
Files
| File | Type | Posted |
|---|---|---|
| Terms and Conditions_1232SA25Q0753.pdf | ||
| Specifications.pdf |
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