Radio Communication System - Washington, DC
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0865
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Washington, District of Columbia 20002, United States
- Points of contact
-
- Melissa Santos melissa.santos@usda.gov (504) 286-4428
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is seeking to replace an end-of-life VHF radio communication system at the United States National Arboretum's 450-acre campus in Washington, DC through this combined synopsis/solicitation for commercial products. The contractor must conduct a site propagation study using Radio and Propagation Tools Repository (RAPTR), evaluate the current system's effectiveness, and recommend and implement a new radio communication system. Contractors must have a minimum of five years' experience in radio communications systems engineering, ability to work on government facilities, qualified engineering and installation staff, SAMs registration, and manufacturer certification. The evaluation will consider technical capabilities, delivery date, past experience, and price, with technical and past performance weighted more heavily than price. Proposals are due September 24, 2025, and a site visit is highly encouraged and scheduled for September 22, 2025 at 10:00am ET.
This procurement is designated as a Total Small Business set-aside under NAICS code 238210 for Electrical Contractors and Other Wiring Installation Contractors, and the resulting contract will be firm-fixed price. The statement of work indicates a performance period from September 2025 to December 2025, with six key deliverables including initial planning/study, system procurement, configuration/installation, testing, final review, and project closeout. The contractor will provide comprehensive services including engineering, design, installation, programming, testing, and commissioning of the new radio communication system across the arboretum's extensive campus. Work will be performed at the USDA/ARS/USNA facility located at 3501 New York Ave NE, Washington, DC 20002. No incumbent contractor or specific budget range is identified in the solicitation documents.
Notice text
This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
The USDA, Agricultural Research Service has a requirement for replacement of Radio Communication System per the attached statement of work.
In accordance with the procedures in FAR Part 13 and FAR Part 36, this Request for Proposal (RFP), number 1232SA25Q0865, is available through electronic commerce via the System for Award Management (SAM) at www.SAM.gov. The North American Industry Classification System (NAICS) Code 238210 – Electrical Contractors and Other Wiring Installation Contractors.
The resulting purchase order will be a firm-fixed price type.
Delivery to:
USDA/ARS/USNA - United States National Arboretum
3501 New York Ave NE
Washington, DC 20002
Item: Radio Communication System - see SOW
To be considered for award, vendors must provide a proposal on company letterhead (or similar markings, clearly identifying vendor name and address) with the subject solicitation number detailing the item description, unit price per item, total price, and valid for at least 60 days after receipt of proposal. Vendors must provide pricing for each line item. Failure to provide all information may result in a proposal being determined as non-responsive without discussion. All responsible sources who submit a timely and complete proposal will be considered for award. A site visit is highly encouraged. Site visit is scheduled for Monday, September 22, 2025 at 10:00am ET. Location: 3501 New York Ave NE, Washington, DC 20002. The contact for the site visit is Daniel Jewett. Please ask for Daniel upon arrival.
This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-06.
The award shall be based on overall Best Value to the Government. Best Value means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. Award will be made to that offeror whose proposal is the most advantageous to the Government and demonstrates that (1) it meets the technical requirements of the solicitation and (2) the proposal technical/cost relationship represents the best value to the Government.
Vendors are required to be active and registered in the System for Award Management at www.SAM.gov when submitting a proposal and at time of award (FAR 52.204-7(b)(1)). Payment will be made utilizing the Department of the Treasury Invoice Processing Platform at www.IPP.gov. SAM.gov and IPP.gov are FREE, official websites of the United States government.
Proposals are due no later than Wednesday, September 24, 2025 12:00PM CDT. Proposals must be submitted electronically, e-mailed to melissa.santos@usda.gov; no faxed or hard copy proposals are allowed. Vendors are to submit (2) two separate proposals; 1 proposal for technical and 2nd proposal for pricing. Questions will not be accepted after 10:00AM CDT, September 23, 2025.
Attachments
| File | Type | Posted |
|---|---|---|
| SOW 1232SA25Q0865.pdf | ||
| Construction wage determination 1232SA25Q0865.pdf | ||
| Solicitation clauses and provisions 1232SA25Q0865.pdf |
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