R604--mailroom equipment lease cpac request for information

The Department of Veterans Affairs Technology Acquisition Center is seeking to lease mailroom equipment for the Mid-Atlantic Consolidated Patient Account Center (MACPAC) through a sources sought request for market research. The procurement involves three specific pieces of equipment: a Production Mail Machine, a Letter Opener, and a Mail Inserter, all of which must be either Quadient brand or an approved equivalent. Interested vendors must have an active Systems for Award Management (SAM) registration and be registered under the NAICS code 532420 for Office Machinery and Equipment Rental and Leasing. The solicitation requires vendors to demonstrate their capability to provide the specified equipment, submit their Unique Entity Identifier (UEID), and be prepared to meet detailed technical specifications. Responses to this Request for Information (RFI) must be submitted via email to Heather Allen and Alan Willingham by June 11, 2025, with the goal of gathering market intelligence for a potential future procurement.

The contract opportunity is not currently set aside for any specific small business category, though all socio-economic groups are encouraged to respond. The proposed lease would cover equipment capable of processing up to 300 letters per minute, supporting various envelope sizes, and handling between 10,500-1,000 letters per month. The place of performance is located at 128 Bingham Road Suite 500 in Asheville, NC, with installation required during normal working hours (8:00 AM to 4:30 PM, Monday through Friday). The size standard for the NAICS code is $40 million, indicating potential for both small and large businesses to compete. The contract would include requirements for equipment delivery, installation, training, maintenance within two business days, postage rate updates, and proper equipment disposal in accordance with VA policies. The procurement aims to replace existing mailroom equipment with modern, efficient leased machinery that can support MACPAC's operational needs.