Quantum GX in vivo MicroCT Scanner Maintenance Support Services

INTRODUCTION
PURSUANT TO FAR Subpart 5.2-Synopses of Proposed Contract Actions, THIS IS A PRE-SOLICITATION NOTICE OF A PROPOSED CONTRACT TO ACTION.

THIS IS A PRE-SOLICITATION NON-COMPETITIVE NOTICE OF INTENT TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institute on Drug Abuse (NIDA), Office of Acquisitions, Contracts Management Branch Red, NINDS Section on behalf of the National Institute of Neurological Disorder and Stroke intends to negotiate and award a contract for Quantum GX in vivo MicroCT Scanner Maintenance Support Services.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE
The intended procurement is classified under NAICS code 811219: Other Electronic Precision Equipment Repair and Maintenance with a dollar amount of $20.5 million.

REGULATORY AUTHORITY
The resultant contract will include all applicable provisions and clauses of the Federal acquisition Requlation (FAR) in effect through the Federal Acquisition Circular (FAC) 2005-101, dated October 26, 2018.

STATUTORY AUTHORITY
This acquisition is conducted as non-competitive under the authority of 41 U.S.C. 253(c) under provisions of the statutory authority of FAR Subpart 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source.

DESCRIPTION OF REQUIREMENT

Project Description
Quantum GX in vivo MicroCT Scanner Maintenance Support Services

General Requirements
Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements
In keeping with the General requirements above, the contractor will:
1. The Contractor shall provide the following support for one (1) Quantum GX x-ray micro-CT scanner (Serial No. BR66000012-01, NIH Decal No. 02022475) and all its associated system parts and software:
a. One (1) preventative maintenance and system calibration visit. Contractor will communicate and visit during our scheduled working hours (8am to 5pm EST Monday through Friday). During this PM visit all costs for labor, software upgrades and materials will be free of charge. This visit will include:
o Conducting a visual inspection of the Covered System
o Verifying proper function of the Covered System
o Refreshing the CCD camera vacuum (if applicable)
o Checking the X-ray beam focus and adjusting if necessary
o Checking the field of view area, intensity, and flatness adjusting if necessary
o Geometrical correction test
o Flat field correction test
o Checking sample stage temperature
o All calibrations checked and adjusted
o Calibration of X-ray alignment and intensity of beam
o Gantry alignment test at low magnification (125µm pixel size)
o Gantry alignment test at high magnification (5 µm pixel size)
o Updating the software to latest vendor released versions.
o Running Computer System diagnostics and correcting any deficits reported
o Cleaning the heat exchanger
o Cleaning of all necessary parts
o Check and control of mechanical parts
o X-ray leakage test
o Answer customer questions on the operation of the Quantum GX CT.
o Unlimited repairs of instrument.
o All repairs performed on-site by Perkin-Elmer trained and certified field technicians.
b. Response time for service visit shall be within 72 hours of determining that a visit is necessary. The service contract will include parts and labor. The contractor will maintain an inventory of parts for use in service. In those situations, where the console is not operational, repair parts to will be shipped to the MIF using overnight carrier services. After repairs are completed, defective components will be shipped back at the expense of the contractor.
c. All labor shall be included, and all parts of the imaging system will be replaced (as needed) free of charge. Replacement parts include x-ray source components and camera. Replacement parts must be factory reconditioned or new from original equipment manufacturer.
d. If replacement parts are required, they will be provided readily without delay on an exchange (refurbished) or new part basis. All parts will be warranted for a reasonable time period after installation. Additional materials necessary for engineering changes that are developed and mutually determined to be appropriate for the scanner will be available also. The contractor will be liable for delays in repair due to employee and or administrative issues that will directly or indirectly affect the performance of the MIF Quantum GX Micro-CT Scanner. However, this does not include delays due to limited supply of parts.
e. Unlimited remote access technical support Monday through Friday 8am to 8pm EST. This includes phone support for technical issues on data acquisition and reconstruction, analysis, 3D reconstructions or any other technical question. Technical support response time is to be within 4 business hours with the service time window.
f. All available software upgrades will be provided as soon as released, and free of charge. Software defects or other significant problems will be corrected as soon as possible though effective, mutual, communication regarding the steps taken or plan to repair instrument.
g. Contractor will support the system in its original configuration unless those changes are made or directed by a Perkin-Elmer Corporation representative.
h. An Operator's Manual shall be provided for all hardware and software updates with documentation of changes.

Key Personnel Minimum Requirements
Service personnel need to have the experience deemed appropriate by Perkin Elmer (Original Equipment Manufacturer).

Purpose and Objectives
The purpose of this acquisition is to provide the NIH Mouse Imaging Facility (MIF) with hardware and software maintenance support for its Quantum GX in vivo Micro-CT Scanner. This equipment is used to acquire three- dimensional radiographic computed tomographic images of small animals for ongoing preclinical biomedical research studies.

The purpose of this requirement is to obtain preventive maintenance services on existing Government-owned laboratory equipment manufactured by Perkin Elmer. The contractor shall be an Original Equipment Manufacturer (OEM) Authorized Service Provider of the Perkin Elmer Quantum GX Instrument, and all services shall be performed by OEM certified factory-trained technicians using genuine OEM parts.

Period of Performance
The period of performance will consist of one base year and option years as specified below:

Base Year: 4/1/2019-3/31/2020
Option 1: 4/1/2020-3/31/2021
Option 2: 4/1/2021-3/31/2022
Option 3: 4/1/2022-3/31/2023

Sole Source Justification: Perkin Elmer is the only contractor who has manufacturer-trained and certified technicians to maintain and upgrade their patented and proprietary software and hardware. They are the only firm who can provide updates to their scientific equipment and software. They are the only firm who manufactures and certifies replacement parts for this equipment. All required parts and supplies for this equipment must be purchased from Perkin Elmer. Replacement parts or accessories must be compatible with the existing system. All manufacturer training is provided for Perkin Elmer engineers only and they do not allow third-party vendors to provide preventive maintenance nor emergency repair services on their equipment.

CLOSING STATEMENT
This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice.

Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The price proposal must include the labor categories, an estimate of the number of hours required for each labor category, fully loaded fixed hourly rate or each labor category, breakdown and rationale for other direct costs or materials, and the total amount. The technical proposal must include CV information for proposed Key Personnel that meet the minimum requirements specified above.

In addition the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov."
A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by 21 March 2019 by 3PM Eastern Time and must reference number HHSN-NIH-NIDA-SSSA-19-003395

Responses must be submitted electronically to Andrea King, andrea.king@nih.gov, and must reference the solicitation number HHS-NIH-NIDA-SSSA-19-003395, on your electronic request. FAX requests are not accepted.

"All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency."

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