Patient Arjo Lift full-service preventative maintenance

.

General Information

Document Type:

Combined Solicitation/Synopsis

Solicitation Number:

VA261-17-Q-1177

Posted Date:

25 September 2017

Original Response Date/Time:

27 September 2017 / 5:00PM PDT

Current Response Date:

27 September 2017 / 5:00PM PDT

Product or Service Code:

J065

Set Aside:

None

NAICS Code:

811219

Contracting Office Address

VA Southern Nevada Healthcare System

6900 N. Pecos Road, Building 6

North Las Vegas, NV 89086

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, and Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.



This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95, dated 01-19-2017.



The associated North American Industrial Classification System (NAICS) code for this procurement is 811219, with a small business size standard of $20.5M.



The Department of Veteran Affairs Pacific Islands Health Care System (VAPIHCS), Honolulu is intending to negotiate sole source award to Arjo-Century Distributing Inc. for annual preventative maintenance support services for the 37 Arjohuntleigh automated patient lifts located at the VAPIHCS s Ambulatory Care Clinic and Center For Aging in Honolulu, Hawaii for a 1 year base period with three 1 year options.



The services are for the following:



Services



Line Item

Description

Quantity/Unit

Unit Price

Total Price

0001

Maintenance support services for 37 Arjohuntleigh automated patient lifts in accordance with the enclosed Statement of Work. (One year Base)

1 GP





1001

Maintenance support services for 37 Arjohuntleigh automated patient lifts in accordance with the enclosed Statement of Work. (Option Year 1)

1 GP





2001

Maintenance support services for 37 Arjohuntleigh automated patient lifts in accordance with the enclosed Statement of Work. (Option Year 2)

1 GP





3001

Maintenance support services for 37 Arjohuntleigh automated patient lifts in accordance with the enclosed Statement of Work. (Option Year 3)

1 GP









STATEMENT OF WORK (SOW)

ARJOHUNTLEIGH AUTOMATED PATIENT LIFTS PREVENTATIVE MAINTENANCE



DESCRIPTION OF SERVICES



General Information: The contractor shall provide full-service maintenance for Arjo Patient Lift Systems within VA Pacific Islands Healthcare System (VAPIHCS) as outlined in this Statement of Work (SOW).

Period of Performance:

Base Year: 1 OCT 2017 to 30 SEP 2018

OY 1: 1 OCT 2018 to 30 SEP 2019

OY 2: 1 OCT 2019 to 30 SEP 2020

OY 3: 1 OCT 2020 to 30 SEP 2021



Location Information: VAPIHCS s Ambulatory Care Clinic (ACC) and Center for Aging (CFA)

Equipment Inventory:

ENTRY#

SERIAL NUMBER

TYPE/MODEL

LOCATION

14195

LD271066971

MAXI SKY

B108

14194

LF391000903

MAXI 1000

B148

14222

LD040622644

MAXI SKY

A-WING HALL

16275

LD331178369

MAXI SKY

B144

16274

LD331178388

MAXI SKY

B111

16273

LD331178384

MAXI SKY

B109

16272

LD331178390

MAXI SKY

B133

16269

LD331178351

MAXI SKY

B132

16270

LD331178352

MAXI SKY

B110

16271

LD331178350

MAXI SKY

B117

17437

LD331178368

MAXI SKY

2B20-ACC

17435

LD331178366

MAXI SKY

C115

17431

LD331178380

MAXI SKY

B146

17434

LD331178377

MAXI SKY

C108

17438

LD331178385

MAXI SKY

C101

17433

LD331178381

MAXI SKY

C107

17432

LD331178376

MAXI SKY

B147

17718

LD331178387

MAXI SKY

C110

17436

LD331178362

MAXI SKY

C118

13526

SPSN0904U445

SARA PLUS

CFA

14803

KMC14576

MAXI MOVE

CFA

13527

KMC08566

MAXI MOVE

CFA

13332

1004U680

SARA 3000

CFA

14802

KMC14162

MAXI MOVE

CFA

12434

STLS0904U296

SARA 3000

CFA

7846

STLS06064431

SARA 3000

CFA

14804

KMC14578

MAXI MOVE

DIALYSIS

13331

1004U68

SARA 3000

URG CARE-ACC

16276

LD331178363

MAXI SKY

B143

14801

KMC14153

MAXI MOVE

CFA

18653

LD331178382

MAXI SKY

B118

18653

LD331178356

MAXI SKY

B119

18655

LD331178360

MAXI SKY

B124

18654

LD331178343

MAXI SKY

B140

18656

LD331178361

MAXI SKY

B141

18657

LD331178353

MAXI SKY

C109

18651

LD331178365

MAXI SKY

C122



Scope of Work Tasks:

Contractor shall provide load test and preventive maintenance on listed device in accordance with standards set forth by the manufacturer Arjohuntleigh Inc. specifications, and provide services on an annual basis to include replacement of batteries each year, and replacement of straps every other year. Exclusions: additional repairs outside of warranty.

Contractor shall furnish tools, test equipment, test instruments, cleaning materials, and parts required to perform all services.

Maintenance shall be scheduled to occur on normal business days Monday through Friday between the hours of 8:00am and 4:00pm, exclusive of Federal holidays (New Year's Day, Martin Luther King Day, Washington's Birthday, Memorial Day, 4th of July, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day). Where equipment use schedule does not permit preventive maintenance inspections during such times, the inspections will be scheduled during other mutually acceptable hours.

For each visit, Contractor must notify, coordinate, and schedule all services (routine or unscheduled) with Biomedical Engineering Services ; contractor/field service technicians must have a proper VA issued vendor/contractor identification, which can be acquired through Biomedical Engineering Services.

Contractor shall comply with all State of Hawaii, Department of Veterans Affairs, and VA Pacific Island Healthcare Systems facility policies and regulations while performing maintenance at the facility.

Any services outside the scope of contract must be approved and authorized by Contracting Officer through the COR.

Contractors shall respond to service calls approved/authorized by the following; services performed outside the scope of contract without proper authorization can result in unauthorized obligations:

a. Biomedical Engineering services/COR: Biomedical Technician

b. VA Chief, Facilities Management/Engineering



Contractor will provide Biomedical Engineering Service a copy of the service report. Results shall contain the following data:

a. Date of service

b. Work order #, service call #, etc.

c. Equipment data: type, model, serial number

d. Results and summary of services performed

e. Contractor/Technician info: printed name, identification number (if applicable)

Invoices will be paid upon final approval of the COR, when completion of services have been verified, all requirements in the SOW have been met.

Note: Patient lifts do not contain, store, or transmit any patient information.

Period of Performance:

Base Year: 1 October 2017 to 30 September 2018.

OY 1: 1 October 2018 to 30 September 2019.

OY 2: 1 October 2019 to 30 September 2020.

OY 3: 1 October 2020 to 30 September 2021.

Place of Performance:

Address:

459 Patterson Road

City - State:

Honolulu, HI

Zip Code:

96819



It is anticipated that a firm-fixed price purchase order shall be awarded on a sole source basis to Arjo-Century Distributing Inc. (Cage Code: 1JVM1) as a result of this synopsis/solicitation. Sources must be trained, certified, and authorized by the Original Equipment Manufacturer (OEM), Arjohuntleigh Inc, to provide the maintenance support services for the 37 Arjohuntleigh automated patient lifts located at the VAPIHCS s Ambulatory Care Clinic and Center For Aging in Honolulu, HI. Concerns having the capability to provide these services, with proven documentation of such authorization and certification by the OEM, are invited to submit offers in accordance with the requirements stipulated in this solicitation. Award shall be made to the lowest price technically acceptable offeror meeting or exceeding the requirements of this solicitation.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The full text of VAAR provisions or clauses may be accessed electronically at

https://www.va.gov/oal/library/vaar/index.asp



The following FAR solicitation provisions apply to this acquisition:

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998)

FAR 52.212-1, Instructions to Offerors Commercial Items (Jan 2017)

FAR 52.212-2, Evaluation Commercial Items (Oct 2014)

FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Jan 2017)



Offerors must complete annual representations and certifications on-line at http://www.sam.gov/portal. in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items.



The following FAR contract clauses apply to this acquisition:

FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)

FAR 52.212-4, Contract Terms and Conditions Commercial Items (Jan 2017)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Jan 2017)

FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub.L. 109-282) (31 U.S.C. 6101 note)

FAR 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 657f)

FAR 52.222-3, Convict labor (June 2003) (E.O. 11755)

FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015)

FAR 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246)

FAR 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793)

FAR 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008)

FAR 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627)

FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513)

FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Jul 2013) (31 U.S.C. 3332)

FAR 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67)

FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000)

FAR 52.232-18, Availability of Funds (Apr 1984)



The following VAAR contract clauses apply to this acquisition:

VAAR 852.203-70 Commercial Advertising (Jan 2008)

VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2012)

VAAR 852.237-70 Contractor Responsibilities (Apr 1984)



All "quoters" shall submit the following: one copy of quote with unit price and extensions for each line item and totaled for all.



All "quotations shall be sent to the Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086 via email address at thomas.mclain@va.gov .



This is an open-market combined synopsis/solicitation for services as defined herein.  The government intends to negotiate a sole source purchase order award as a result of this combined synopsis/solicitation that will include the terms and conditions as set forth herein.



Submission shall be received not later than 17:00 PDT on 27 September 2017 at Department of Veterans Affairs, 6900 N. Pecos Road, Building 6 North Las Vegas, NV 89086. Email quotes to thomas.mclain@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the contract specialist, Thomas McLain at email address: thomas.mclain@va.gov. All questions regarding this solicitation are required to be submitted not later than 09:00 PDT on 27 September 2017 in order to render a response prior to the closing date and time of this solicitation.

Point of Contact

Contract Specialist: Thomas McLain, (702) 791-9000 x 18929, email: thomas.mclain@va.gov.

(End of Combined Notice)