OPTION - Art Insurance Coverage

Added: Mar 18, 2015 2:13 pm This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is SAQMMA15R0235_01 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-80. The associated North American Industrial Classification System (NAICS) code for this procurement is 524210 with a small business size standard of $7.50M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2015-03-24 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Statement of Work.

The Department of State requires the following items, Meet or Exceed, to the following:
Base Period of Performance: 03/30/2015 - 03/29/2016
LI 001: Insurance door to door/ nail to nail protection during transit/installation/deinstallation/return to lender. In Attachment A to this solicitation, the Government has listed some, but not all of the locations with works of art that have been or will be loaned to the Government. The Government may add new locations to Attachment A at any time. Insurance must cover all items in any location in a Department of State facility abroad up to a value of $200,000,000. There is no transit or per location limit. Only when values of the works of art in Attachment 1 exceed $200,000,000, shall the Contractor be entitled to request additional compensation at fair and reasonable rates for additional coverage., 1, EA;
LI 002: War and Terrorism Coverage for locations and dollar values designated in the SOW., 1, EA;
Option 1 Period of Performance: 03/30/2016 - 03/29/2017
LI 001: Insurance door to door/ nail to nail protection during transit/installation/deinstallation/return to lender. In Attachment A to this solicitation, the Government has listed some, but not all of the locations with works of art that have been or will be loaned to the Government. The Government may add new locations to Attachment A at any time. Insurance must cover all items in any location in a Department of State facility abroad up to a value of $200,000,000. There is no transit or per location limit. Only when values of the works of art in Attachment 1 exceed $200,000,000, shall the Contractor be entitled to request additional compensation at fair and reasonable rates for additional coverage., 1, EA;
LI 002: War and Terrorism Coverage for locations and dollar values designated in the SOW., 1, EA;
Option 2 Period of Performance: 03/30/2017 - 03/29/2018
LI 001: Insurance door to door/ nail to nail protection during transit/installation/deinstallation/return to lender. In Attachment A to this solicitation, the Government has listed some, but not all of the locations with works of art that have been or will be loaned to the Government. The Government may add new locations to Attachment A at any time. Insurance must cover all items in any location in a Department of State facility abroad up to a value of $200,000,000. There is no transit or per location limit. Only when values of the works of art in Attachment 1 exceed $200,000,000, shall the Contractor be entitled to request additional compensation at fair and reasonable rates for additional coverage., 1, EA;
LI 002: War and Terrorism Coverage for locations and dollar values designated in the SOW., 1, EA;
Option 3 Period of Performance: 03/30/2018 - 03/29/2019
LI 001: Insurance door to door/ nail to nail protection during transit/installation/deinstallation/return to lender. In Attachment A to this solicitation, the Government has listed some, but not all of the locations with works of art that have been or will be loaned to the Government. The Government may add new locations to Attachment A at any time. Insurance must cover all items in any location in a Department of State facility abroad up to a value of $200,000,000. There is no transit or per location limit. Only when values of the works of art in Attachment 1 exceed $200,000,000, shall the Contractor be entitled to request additional compensation at fair and reasonable rates for additional coverage., 1, EA;
LI 002: War and Terrorism Coverage for locations and dollar values designated in the SOW., 1, EA;
Option 4 Period of Performance: 03/30/2019 - 03/29/2020
LI 001: Insurance door to door/ nail to nail protection during transit/installation/deinstallation/return to lender. In Attachment A to this solicitation, the Government has listed some, but not all of the locations with works of art that have been or will be loaned to the Government. The Government may add new locations to Attachment A at any time. Insurance must cover all items in any location in a Department of State facility abroad up to a value of $200,000,000. There is no transit or per location limit. Only when values of the works of art in Attachment 1 exceed $200,000,000, shall the Contractor be entitled to request additional compensation at fair and reasonable rates for additional coverage., 1, EA;
LI 002: War and Terrorism Coverage for locations and dollar values designated in the SOW., 1, EA;

Solicitation and Buy Attachments

***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.***

For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.

Applicable FAR Clauses The selected Offeror must comply with the following commercial item terms and conditions. FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition. The selected Offeror must submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. The following FAR clauses in paragraph (b) of FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, will apply: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of a FAR clause may be accessed electronically at http://www.acquisition.gov/far/

If this is a ?Brand Name Only? procurement, Seller certifies that it is an authorized distributer of the brand name product being sold to the Department of State and that it has the certification/specialization level required by the manufacturer, to support both the product sale and product pricing, in accordance with applicable manufacturer certification/specialization requirements. Unless otherwise specified, Seller warrants that the products are new and in their original box(es).

In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Submissions can be sent to clientservices@fedbid.com.

All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications.

New equipment ONLY, NO remanufactured, refurbished, or gray-market products.

All bid prices must include shipping FOB Destination CONUS (CONtinental U.S.). No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

Seller hereby affirms (1) having read and understood completely the attached Statement of Work (SOW) on www.FedBid.com and (2) bidding in accordance with all SOW terms, conditions, clauses, and restrictions.

All questions are required to be submitted no later than Thursday, March 19, 2013 at 5:00 PM EST to be considered.