Office furniture

To All Prospective Offerors:

SUBJECT: Request for Quotations Number PR11568835 Office Furniture

The Embassy of the United States of America invites you to submit a proposal for Office Furniture and installation.

If you are interested in submitting a proposal on this project, read the Scope of Work and the attached Request for Quotations (RFQ). Enclosure 1 consists of the proposed Statement of Work (SOW).  would be executed between the Embassy and the selected operator. 

The Embassy intends to conduct a site visit. All prospective offerors are invited to attend (please contact AshgabatProcurement@state.gov for RSVP).The conference will be held on April 20, 2023 at 11:00 a.m. at: Embassy of the United States of America (New Compound)

US Embassy Ashgabat

28 Archabil Avenue,

Ashgabat, 744000 Turkmenistan

Your proposal must be submitted on or before 17:00 PM Ashgabat time on May 11, 2023 in a sealed envelope marked "Quotation PR11568835 Enclosed" to:

Attention: Contracting Officer Embassy of the United States of America

  9, 1984 Street (Pushkin Street),

Ashgabat, 744000 Turkmenistan

OR sent to AshgabatProcurement@state.gov

  No proposal will be accepted after this time.

Complete the Schedule portion of the Standard Form 18, including all blank spaces, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected.

The contract will be a firm fixed price contract, with no adjustment for any escalation in costs or prices of labor or materials. Each offeror will be responsible for determining the amount of labor and materials that will be required to complete the project, and for pricing its proposal accordingly.

Direct any questions regarding this request for quotations to the Contracting Officer by letter WilliamsJR3@state.gov or by telephone +993 12 94 00 45 during regular business hours.

Sincerely,

Joseph R Williams

Contracting Officer

BACKGROUND

The U.S. Embassy is creating additional office space on the New Embassy Compound (NEC) that align with functions being relocated to the NEC following the NEC Phase 1 opening.  The establishment of these offices on the NEC will free up much needed office space within an overcrowded existing Embassy.  As well as ensure efficient operations are maintained by keeping functional spaces collocated with office locations.

OBJECTIVES

The U.S. Embassy in Ashgabat has developed requirements for the purchase of Office Furniture for the NEC. 

The contractor shall acquire, manufacture, deliver, and assemble the required equipment.  All assembly instructions shall be in both English, warranty and shipping shall be in accordance with the specifications, requirements, and timeframe as stipulated herein.

GENERAL CONDITIONS/ REQUIREMENTS

The Contractor shall acquire, manufacture, deliver, and assemble Office Furniture for U.S. Embassy Ashgabat.  The Office Furniture to be delivered under this contract shall be standard commercial products that meet or exceed the requirements of this specification.  The Office Furniture shall comply with all Federal regulations applicable.  Product materials shall be new and not less than the quality conforming to current engineering and manufacturing practices.  Product materials shall be free of defects and shall be suitable for the intended use.

Your quotation/offer in English language, should be accompanied by adequate technical documentation other printed material or pertinent information (in English language) for each item quoted. The prices should include delivery cost to U.S Embassy Ashgabat.

Giving existing space dimensions (see details below) please provide full set office design furniture layout for requested quantity desk position employees. These layouts design shall compliant with US Federal regulations/standards.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov  prior to of quotations/proposals. 

 TRAINING: The contractor shall provide training on proper furniture assembly within thirty days of delivery of the first complete furniture set.  Training is to be offered to up to five (5) U.S. Embassy employees at the NEC facilities.  It is up to the contractor to determine the required number of hours or days necessary to complete this training.  Appropriate evaluation methods will be used to determine the participants’ competency.  The contractor shall also provide furniture assembly instructions in English and Russian. The contractor shall also provide tools or equipment if furniture assembly requires special tools.  Each furniture set should include its own tool set.

Warranty: The contractor shall provide a one-year standard manufacturer’s warranty, serviceable throughout Turkmenistan.

Office Furniture for Rooms A125, A126, A127, and A128 (Exhibit A)

A126 –  1 Office desk with storage, office chair

small round conference table with 3 chairs

A127 – 2 office desks with storage and office chairs

A128 – Office desk with storage, office chair

A129 – 14 Cubicle workstations with storage (at least 1.65m heights Panels, include desk, bookshelves, locking                               pedestal drawers, and office chairs),

           Single stand-alone station with storage and office chair

            Office/Casual Furniture for Rooms A224, A233 (Exhibit B)

 Office Furniture for Rooms W102-104, W106-W108, W127, W128, and W201 (Exhibit C)

W102 – 4 Cubicle workstations with storage (at least 1.65m heights Panels, include desk, bookshelves, locking                                              pedestal drawers, and office chairs)

W-103 – 2 Office desks with storage and office chair

W104 –  2 Office desks with storage and office chair

W106 – 1 Single stand-alone station with storage and office chair

W107 – 12 Cubicle workstations with storage (at least 1.65m heights Panels, include desk, bookshelves, locking pedestal                                drawers,  and office chairs),

W108 – 1 Office desk with storage and office chair

                 small round conference table with 3 chairs

  Office Furniture for Room SX118 (Exhibit D)

  SX118 – 3 Office desks with storage and office chair

 Office Furniture for Rooms W128, and W201 (Exhibit E)

W128- Standing Height Table with footrest and 2 stools.

                 1 Single stand-alone station with storage and office chair

W201- Standing Height Table with footrest and 2 stools.

 OTHER CONDITIONS

Delivery Time  - 90 days after notice to proceed, DOOR to DOOR

Payment Terms -Per Prompt Payment Act FAR Subpart 32.9 httgs://www.acguisition.gov/content/gart-32-contract-financing

Validity of Quotation - 30 DAYS

Mode of Transport

AIR

SURFACE

SEA

OTHERS

Contract format  Standard US Embassy Purchase order

Please State:

• Availability of local service in country of final decision
• Details    on    any    warrantyIguarantee conditions.
• Delivery period

• Quantity discount and early payment discount
• Separate quote for estimated transportation & insurance charges

                                                          ATTENTION:

Please indicate on e-mail subject the RFQ reference i.e. "RFQ/ PR11568835".

Applicants with questions regarding this bidding should send them in writing (fax or E-mail) to:

US Embassy Ashgabat Fax: +99312 94 26 14

  or e-mail: AshgabatProcurement@state.gov