Furniture Solicitation SF-18.pdf

Embassy of the United States of America

Ashgabat, Turkmenistan

To All Prospective Offerors:

SUBJECT: Request for Quotations Number PR11568835 Office Furniture

The Embassy of the United States of America invites you to submit a proposal for Office Furniture and installation.

If you are interested in submitting a proposal on this project, read the Scope of Work and the attached Request for Quotations (RFQ). Enclosure 1 consists of the proposed Statement of Work (SOW). would be executed between the Embassy and the selected operator.

The Embassy intends to conduct a site visit. All prospective offerors are invited to attend

(please contact AshgabatProcurement@state.gov for RSVP).The conference will be held on April 20, 2023 at 11:00 a.m. at: Embassy of the United States of America (New Compound)

US Embassy Ashgabat 28 Archabil Avenue, Ashgabat, 744000 Turkmenistan

Your proposal must be submitted on or before 17:00 PM Ashgabat time on May 11, 2023 in a sealed envelope marked "Quotation PR11568835 Enclosed" to:

Attention: Contracting Officer Embassy of the United States of

America

9, 1984 Street (Pushkin Street), Ashgabat, 744000 Turkmenistan

OR sent to AshgabatProcurement@state.gov

No proposal will be accepted after this time.

Complete the Schedule portion of the Standard Form 18, including all blank spaces, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected.

The contract will be a firm fixed price contract, with no adjustment for any escalation in costs or prices of labor or materials. Each offeror will be responsible for determining the amount of labor and materials that will be required to complete the project, and for pricing its proposal accordingly.

Direct any questions regarding this request for quotations to the Contracting Officer by letter WilliamsJR3@state.gov or by telephone +993 12 94 00 45 during regular business hours.

Sincerely, Joseph R Williams

Contracting Officer

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

1.

2.

3.

4.

5.

Office Furniture for Rooms A125, A126, A127, and A128 (Exhibit A)

Office/Casual Furniture for Rooms A224, A233 (Exhibit B)

Office Furniture for Rooms W102-104, W106- W108, W127, W128, and W201 (Exhibit C)

Office Furniture for Room SX118 (Exhibit D)

Office Furniture for Rooms W128, and W201 (Exhibit E)

Set

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT

PAYMENT

NUMBER PERCENTAGE

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO SIGN

QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

Previous edition not usable Prescribed by GSA - FAR (48 CFR) 53.2

REQUEST FOR QUOTATION

THIS RFQ _ IS x IS NOT A SMALL BUSINESS SET-ASIDE

Page 1 of 3 (THIS IS NOT AN ORDER)

1. REQUEST NO.

PR11568835

2. DATE ISSUED

04/14/2023

3. REQUISITION/PURCHASE REQUEST NO.

PR11568835

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

US Embassy Ashgabat 9, Pushkina Street, Ashgabat, Turkmenistan744000

6. DELIVER BY (Date)

90 days after notice to proceed

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

NAME TELEPHONE NUMBER

+99312 94 00 45 _ FOB DESTINATION X OTHER (See General Conditions/Requirements)

Procurement Department Contracting officer

9. DESTINATION

a. NAME OF CONSIGNEE

8. TO: Embassy of the United States of America In Ashgabat

a. NAME b. COMPANY b. STREET ADDRESS

3 US Embassy Ashgabat 9, 1984 Street (Pushkin St)

c. STREET ADDRESS c. CITY

Ashgabat

d. CITY e. STATE f. ZIP CODE d. STATE

Turkmenistan

e. ZIP CODE

744000

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING

OFFICE IN BLOCK 5A ON OR BEFORE CLOSE OF

BUSINESS (Date)

May 11, 2023 12:00 Ashgabat time

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5A. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

BACKGROUND

The U.S. Embassy is creating additional office space on the New Embassy Compound (NEC) that align with functions being relocated to the NEC following the NEC Phase 1 opening. The establishment of these offices on the NEC will free up much needed office space within an overcrowded existing Embassy. As well as ensure efficient operations are maintained by keeping functional spaces collocated with office locations.

OBJECTIVES

The U.S. Embassy in Ashgabat has developed requirements for the purchase of Office Furniture for the

NEC.

The contractor shall acquire, manufacture, deliver, and assemble the required equipment. All assembly instructions shall be in both English, warranty and shipping shall be in accordance with the specifications, requirements, and timeframe as stipulated herein.

GENERAL CONDITIONS/ REQUIREMENTS

The Contractor shall acquire, manufacture, deliver, and assemble Office Furniture for U.S. Embassy Ashgabat. The Office Furniture to be delivered under this contract shall be standard commercial products that meet or exceed the requirements of this specification. The Office Furniture shall comply with all Federal regulations applicable. Product materials shall be new and not less than the quality conforming to current engineering and manufacturing practices. Product materials shall be free of defects and shall be suitable for the intended use.

Your quotation/offer in English language, should be accompanied by adequate technical documentation other printed material or pertinent information (in English language) for each item quoted. The prices should include delivery cost to U.S Embassy Ashgabat.

Giving existing space dimensions (see details below) please provide full set office design furniture layout for requested quantity desk position employees. These layouts design shall compliant with US Federal regulations/standards.

All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov prior to of quotations/proposals.

TRAINING: The contractor shall provide training on proper furniture assembly within thirty days of delivery of the first complete furniture set. Training is to be offered to up to five (5) U.S. Embassy employees at the NEC facilities. It is up to the contractor to determine the required number of hours or days necessary to complete this training. Appropriate evaluation methods will be used to determine the participants’ competency. The contractor shall also provide furniture assembly instructions in English and Russian. The contractor shall also provide tools or equipment if furniture assembly requires special tools. Each furniture set should include its own tool set.

Warranty: The contractor shall provide a one‐year standard manufacturer’s warranty, serviceable throughout Turkmenistan.

OTHER CONDITIONS

Delivery Time 90 days after notice to proceed, DOOR to DOOR Payment Terms Per Prompt Payment Act FAR Subpart 32.9 httgs://www.acguisition.gov/content/gart‐32‐contract‐financing

Validity of Quotation 30 DAYS

Mode of Transport

AIR

SURFACE

SEA

OTHERS

Contract format Standard US Embassy Purchase order

PLEASE STATE

ATTENTION:

Please indicate on e‐mail subject the RFQ reference i.e. "RFQ/ PR11568835".

Applicants with questions regarding this bidding should send them in writing (fax or E‐mail) to:

US Embassy Ashgabat Fax: +99312 94 26 14 or e‐mail:AshgabatProcurement@state.gov

Availability of local service in country of final decision

Details on any warrantyIguarantee conditions.

Delivery period

Quantity discount and early payment discount insurance charges

EXHIBIT A

A126 – 1 Office desk with storage, 1 office chair small round conference table with 3 chairs

A127 – 2 office desks with storage and 2 office chairs A128 – Office desk with storage, office chair A129 – 14 Cubicle workstations with storage (at least 1.65m heights Panels, include desk, bookshelves, locking pedestal drawers, and office chairs), Single stand‐alone station with storage and office chair 8 Person Conference Table with chairs.

EXHIBIT B

A224 – 1 Office desk with storage and office chair, 3 Small Tables, 6 Reading Chairs/Couch(s), A233 – 1 Office desk with storage and office chair

EXHIBIT C

W102 – 4 Cubicle workstations with storage (at least 1.65m heights Panels, include desk, bookshelves, locking pedestal drawers, and office chairs)

W‐103 – 2 Office desks with storage and 2 office chairs W104 – 2 Office desks with storage and 2 office chairs W106 – 1 Single stand‐alone station with storage and office chair W107 – 12 Cubicle workstations with storage (at least 1.65m heights Panels, include desk, bookshelves, locking pedestal drawers, and office chairs), W108 – 1 Office desk with storage and 1 office chair small round conference table with 3 chairs

EXHIBIT D

SX118 – 3 Office desks with storage and 3 office chairs

EXHIBIT E

W128‐ Standing Height Table with footrest and 2 stools.

1 Single stand‐alone station with storage and office chair W201‐ Standing Height Table with footrest and 2 stools.