Notice of intent to sole source johnson controls HVAC preventative maintenance service

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE NON-PERSONAL SERVICE CONTRACT.  The Billings Area Indian Health Service intends to award a firm fixed price contract for Johnson Controls HVAC preventative maintenance services in accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), only one source being available to meet the Government’s needs to:

Johnson Controls Inc.

The North American Industry Classification System (NAICS) code for this requirement is 238220 – Plumbing, Heating, and Air-Conditioning Contractors; the business size standard is $19 million.  The Product Service Code (PSC) is H241 Equipment and Materials Testing-Refrigeration, Air Conditioning, and Air Circulating Equipment.

The objective of this sole source award is to procure non-personal services and preventative maintenance (to industry standards) for Johnson Controls Inc. equipment located at the Blackfeet Service Unit, Browning, MT 59417 & the Heart Butte Health Station, Heart Butte, MT 59448. 

Statement of Work:

HEART BUTTE HEALTH STATION, HEART BUTTE, MT

The contractor shall provide semi-annual maintenance inspections on the Metasys Facility management system at the Heart Butte Health Station, Heart Butte, MT. 

BLACKFEET SERVICE UNIT, BROWNING, MT

The contractor shall provide quarterly preventative maintenance, inspections and training on the Metasys Facility Management system.  The contract shall include site software subscription service on the ADS Application Data Server and the Engines at the hospital.  Software will be upgraded as new revision levels are released throughout the contract year.  Mechanical Technical Services and cooling start-up support shall be provided (40 hours) per contract year.  The contractor shall provide quarterly reporting of hours completed per site; copies of maintenance, inspection, and training documents shall be given to the Facilities Management Contracting Officer’s Representative.

The systems are proprietary and thus can only be serviced by Johnson Controls Inc. 

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement.  Sources interested in responding to this notice are required to give written notification prior to the response due date and time.  If no responses are received, the Government will proceed with the award.  Responses are due June 30, 2023, at 2:00 MST.  Responses shall be submitted via email to teri.kittson@ihs.gov.  Telephone requests or inquiries will not be accepted.