NEC - Chancery Duct Replacement Project. FWP 384
Closed Solicitation Posted
- Solicitation number
- 19PM0725Q0021
- Agency
- Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Panama Panama Panama
- Points of contact
-
- Alex Phannenstiel pnmprocreq@state.gov (507) 317-5000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State is soliciting quotes for the NEC-Chancery Duct Replacement Project (FWP 384) at the U.S. Embassy in Panama City, involving the replacement of deteriorated ventilation ductwork and control dampers throughout mechanical rooms on multiple floors from basement to fourth floor. The project requires custom fabrication and installation of stainless steel ductwork in various configurations, fire dampers, and firestop sealants, with all work adhering to U.S. construction standards including EM350, SMACNA, and ASHRAE. Contractors must be registered in the System for Award Management (SAM) and submit comprehensive documentation including a completed SF-18, pricing section, representations and certifications, and proof of SAM registration. The government intends to award the contract to the responsible company submitting the lowest acceptable offer, potentially without discussions. Key dates include a mandatory site visit on July 8, 2025, at 10:00 a.m., a deadline for questions by July 10, 2025, and quote submissions due by July 24, 2025, at 5:00 p.m. local time.
This procurement does not utilize any set-aside designations and is open to all qualified contractors. The contract is estimated to be valued between $25,000 and $100,000, with substantial completion required within 90 days after project commencement. Work will be performed at the U.S. Embassy Panama City, specifically at Building 783 on Demetrio Basilio Lakas Avenue in Clayton, Panama City, Republic of Panama. The project involves multiple mechanical rooms with unique installation specifications spanning from the basement through the fourth floor of the chancery building. Work schedules are restricted to Monday through Thursday from 7:30 a.m. to 4:30 p.m. and Friday from 8:00 a.m. to 12:00 p.m., with any work outside these hours requiring advance coordination with the Contracting Officer's Representative.
Notice text
Enclosed is a Request for Quotes (RFQ) for NEC-Chancery Duct Replacement Project. FWP 384. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by July 24th, 2025, 05:00p.m. [LOCAL TIME]. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to pnmprocreq@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-18 fully filled.
2. Section A, Pricing.
3. Section L Representations and Certifications.
4. Additional information as required in Section J.
5. Proof of SAM Registration.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
A site visit has been scheduled for July 8th, 2025, 10:00a.m. [local time].
Participants will meet at the United States Embassy Panama city, Building 783, demetrio Basilio Lakas Avenue, Clayton, Panama City, Republic of Panama, please contact to Mr. Reinel Arcia to submit the information require to grant access to your company representation, by email arciara@state.gov before July 2nd, 2025, 10:00a.m.
If there are any questions regarding this solicitation please submit in writing by COB July 10th, 2025, by sending an email to: pnmprocreq@state.gov All answers will be posted on the SAM.gov.
Attachments
| File | Type | Posted |
|---|---|---|
| 25Q0021 - QA_.docx | DOCX document | |
| 25Q0021 - Attachment to SF18.pdf | ||
| 25Q0021 - Invitation letter .pdf | ||
| 25Q0021 - SF18 Cover Page.pdf |
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