Moving services

THE SUBJECT CONTENT IS HEREBY AMENDED TO INCORPORATE THE FOLLOWING:



1. THE BID OPENING DATE IS EXTENDED UNTIL THURSDAY, FEBRUARY 11, 2010 AT 2:00 P.M.



2. CLARIFICATION OF QUESTIONS AND ISSUES RAISED DURING THE JANUARY 4, 2010 PRE-BID MEETING ARE ATTACHED TO THIS AMENDMENT.



3. PLEASE DIRECT ANY OTHER QUESTIONS TO DAVID HATFIELD AT 304/347-5155.







Clarification of Questions and Issues Raised During the Pre-Bid Meeting Conducted on January 4, 2010







1. DHS/GSA security clearances for all contractor employees will be required for all workers associated with this file cabinet move contract.



2. Mandatory Department of Veterans Affairs Sensitive File Training:

Three (3) on-line VA training classes shall be completed by all contractor employees working on this move project.

The training may be completed on-line or in person at the Poff Federal Building. If completed on-site, the location will be determined by the VA and GSA. All training shall be completed prior to the commencement of any work.

The training should take approximately 2 hours or less per person.

A Certificate of Completion will be provided for the courses successfully completed.



3. Security guards will be on site at the Poff FB. Security guards will not be on site at the new leased location. VA escorts will be present at all times during the move process at both locations.



4. The Poff FB business hours of operation, Monday through Friday, are 8:00AM to 5:00PM. However, access to the Poff Federal Building for moving purposes may be permitted from 6:00AM to 6:00PM, with VA approval and with VA escorts.



5. The moving of files cabinets may be conducted on Saturdays if requested, approved, and scheduled by the VA and GSA.



6. Elevators will be available at both sites. At the Poff FB, the freight elevator will be the designated elevator to use during the move. The elevator usage at the new leased location will have unrestricted access from 9AM-12PM and 1PM to 5PM. Limited access between 8AM-9AM and 12PM-1PM. No key access is available for any of the elevators at either site.



7. A typical standard 5 drawer vertical file cabinet, fully loaded, could weigh up to approximately 500 pounds. All files being moved will be full.



8. No file cabinets may be left on a movers truck overnight at either location. The loading of trucks will begin each morning. The last loaded truck must be unloaded prior to the end of each workday.



9. All file cabinets will be removed from the 14th floor and various other floors of the Poff FB and delivered to and placed in the 2nd floor of the leased location per the floor plan provided to the contractor. The VA will assist in the selection of files to be placed per the VAs file cabinet number sequence plan. The VA will have employees escorting and assisting with file cabinet placement throughout the entire move. The driving distance from the Poff FB to the leased location is mile.



10. There is a loading dock at the Poff FB. The leased location has a small loading area at the alley side of the building. Window access will be available for use by the contractor to move files into the building on the 1st Street side of the leased location. The contractor shall be responsible for all coordination of equipment required for window access and use during the move. The contractor shall be responsible for all fees, authorizations, and/or permits required by the City of Roanoke and the lessor for use of roadways, sidewalks, etc during the move.



11. The scheduled move dates have been changed to April 5, 2010 through April 16, 2010.



12. A Kick Off Meeting will be scheduled prior to the commencement of the actual move. The meeting will be mandatory and shall include the successful contractor, the VA and GSA.

MOVE VA FILE CABINETS

210 FRANKLIN RD. to 210 FIRST ST.

ROANOKE, VIRGINIA





-01 GENERAL



Project: Move approximately 1,700 file cabinets



From: 210 Franklin Road, SW

Roanoke, VA 24011



To: 210 First Street

Roanoke, VA 24011



The contractor will provide all labor, supervision, materials, supplies, and equipment to move approximately 1,700 file cabinets from various floors of the Richard H. Poff Federal Building, 210 Franklin Road, SW, Roanoke, VA 24011 to the 2nd floor of First Campbell Square, 210 First Street, Roanoke, VA 24011.



This move is scheduled to begin the first week of February 2010, although this date is flexible. Some after business hours work may be required (after 5 pm or Saturday work).



Elevators are available for use at both buildings.



The files cabinets are in a particular order and must be moved in a particular order. Employees from The Department of Veterans Affairs will work closely with the movers to designate the order in which the file cabinets will be moved and their locations at the new site.



Contractors are advised that they are required to pay the prevailing wage as detailed on the attached federal Wage Determination.



All contractor employees must pass a Department of Homeland (DHS) Security Clearance check. No employee will be permitted to work on this project without a DHS security clearance.



A pre-bid will be held on Tuesday, January 5, 2010 at 10:00 am at 210 Franklin Road, SW, Roanoke VA in Room 702. Contractors are encouraged to attend the pre-bid so that they thoroughly understand the complexity of this move. Contractors should fax a confirmation to 540-857-2034 stating their plans to attend.



This project is set aside for small businesses.







-02 WORKMANSHIP



All work shall be coordinated and scheduled with the CO and the CO has the right to reject any unsatisfactory or unsuitable material of workmanship. Any damage caused by the Contractor to the building(s), any of its contents or tenants shall be the responsibility of the Contractor to correct in a timely manner.



All work shall be accomplished in accordance with best practice of the trade. Contractors employees shall be qualified to perform all phases of work as specified in this contract.



-03 PROTECTION



Conduct all work in such a manner that interference with normal operation of the building and its occupants is minimizes. Provide protection for persons, and for interior of building against damage, excessive dust, draft and vandalism.



A. Public and employees shall have free access to entrances at all times during progress of work. One-way free traffic lanes shall be maintained at all times. The public shall be protected from flying debris and appropriate safety signs shall be posted in and around the work areas.



B. Contractor shall provide and install suitable barriers in all work areas for pedestrian protection.



-04 DEBRIS REMOVAL



All debris generated in the performance of this contract shall be removed daily.



-05 SAFETY AND HEALTH



A. All work shall comply with the applicable requirements of 29CFR 1910/1926 and 40 CFR 761. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.



B. The Contractor shall assumer full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and shall hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.



C. The Contractor shall provide all necessary safety equipment and ensure that such equipment and all relevant safety procedures are adequate for the job being performed and are utilized properly.





PRE-BID MEETING WILL BE HELD ON TUESDAY, JANUARY 5, 2010 AT 10:00 A.M.



ALL BIDS WILL BE DUE BACK NO LATER THAN FRIDAY, JANUARY 29, 2010 AT 2:00 P.M.