Microscope Instrument Repair

Added: Feb 19, 2015 1:44 pm Sources Sought Only



This solicitation is a "REQUEST FOR INFORMATION" only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing/email. The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

NAICS Code 811219, diagnostic imaging equipment repair and maintenance services applies to this procurement with a size standard of $20.5 million.

Response:



Responses to this Sources Sought Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to provide the full maintenance and repair service on equipment listed.



Requirement:

1. Scope.

This proposed contract action is for the Preventive Maintenance (PM) of 87 microscopes for the Seattle and American Lake campuses. There are various models and manufactures that are all due a PM. The vendor will arrive on day one and check into Biomedical Engineering. Where Biomed will give the vendor a list of the microscopes and their current location so they can start making their way through the hospital performing PM's on all devices. This goal is for the vendor to locate, calibrate (and perform minor repairs) on a minimum of 95% of the microscopes in the hospital. This project will involve the vendors receiving vendor badges and traveling to all areas of the hospital where microscopes are used. The minor repairs that the vendor performs includes the replacement of small springs and switches found to be defective on the microscope light source, as well as the cleaning of the reassembly of the microscope station and noting any problem areas.

2. Specific Tasks.

" Visit site (VA Seattle, Lab) at an agreed upon date, delivery and perform complete preventive maintenance per manufacturer's instructions and minor repairs as necessary and will not leave facility until all units are fully operational according to manufacturer specifications.



" The vendors shall provide PM for 87 of the various models of microscopes listed throughout Seattle and AMLK facilities:











manufacturer model EE # serial# location Count#

LEICA M841 52117 131200007 3D130N-100-663 1

ZEISS, CARL SYSTEMCONTRAVES 27993 244923 3A105-100-663 1

GLOBAL SURGICAL CORP 6 STEP SCOPE 86655 2772 2D195A-100-663 1

GLOBAL SURGICAL CORP G6 74859 MW725F01655 2D195E-100-663 1

GLOBAL SURGICAL CORP M0001 36606 443 2D195X-100-663 1

OLYMPUS CORP SZ61 74223 7C14982 2D195X-100-663 1

LEICA DM 1000 LED 103989 363388 1D149SS-100-663 1

NIKON/INSTRUMENT SMZ2T 20344 315391 628-1-663 1

BARTELS AND STOUT 501095 45670 177566 1D149T-100-663 1

LEICA DM1000 100460 336053042011 241B-18-663 1

LEICA DM2000 100459 331293032011 241B-18-663 1

LEITZ, E. LIABORLUX 6209 NONE 214-18-663 1

NIKON/INSTRUMENT KAF1400-62 45115 A97K7020 711-1-663 1

LEICA M844 72352 190407004 3D112-100-663 1

AMERICAN OPTICAL CORP 570 5724 176E905130 BD125-100-663 1

LEICA DM 1000 LED 103982 363411 BD139H-100-663 1

LEICA DM 1000 LED 103983 363389 B16-1-663 1

LEICA DM 1000 LED 103984 363399 BD139M-100-663 1

LEICA DM 1000 LED 103985 363400 B16-1-663 1

LEICA DM 1000 LED 103987 363390 BD129-100-663 1

LEICA DM 1000 LED 103988 363403 219F-1-663 1

LEICA DM 1000 LED 103992 363404 BD151-100-663 1

LEICA DM 1000 LED 103994 363392 2DA23-100-663 1

LEICA DM2000 103980 346477 B16-1-663 1

LEICA DM2000 LED 103981 346484 B16-1-663 1

NIKON INSTRUMENT GROUP/OPHTHALMIC ECLIPSE 50I 71232 913003 BD152-100-663 1

NIKON/INSTRUMENT LABOPHOT 5634 227513 BD125-100-663 1

NIKON/INSTRUMENT LABOPHOT 5739 227500 617-1-663 1

NIKON/INSTRUMENT LABOPHOT 5740 227434 3D130N-100-663 1

NIKON/INSTRUMENT LABOPHOT 6192 227423 5-8-663 1

NIKON/INSTRUMENT LABOPHOT 8326 236234 BD125-100-663 1

NIKON/INSTRUMENT LAOPHOT 5723 227473 BD125-100-663 1

NIKON/INSTRUMENT SMZ1 5722 120113 BD125-100-663 1

NIKON/INSTRUMENT YS2T 27307 172466 1D137J-100-663 1

OLYMPIC MEDICAL BX40F4 48647 8C00389 BD149C-100-663 1

OLYMPUS CORP BF41 TF 71306 6H21334 BD139N-100-663 1

OLYMPUS CORP BH2-RFL-T3 71355 2609015 BD139N-100-663 1

OLYMPUS CORP BX41TF 61560 3A11089 BD126-100-663 1

OLYMPUS CORP BX41TF 65377 5E21120 BD151-100-663 1

OLYMPUS CORP BX41TF 65378 5E20359 BD150A-100-663 1

OLYMPUS CORP BX41TF 65379 5H20955 BD151-100-663 1

OLYMPUS CORP BX41TF 74327 7G08841 BD149I-100-663 1

OLYMPUS CORP BX41TF 74457 7G21018 BD149H-100-663 1

OLYMPUS CORP BX41TF 74458 7G08834 BD149A-100-663 1

OLYMPUS CORP BX45 64099 5F13544 BD149F-100-663 1

OLYMPUS CORP BX45 64100 5F13546 BD130-100-663 1

OLYMPUS CORP BX45 64101 5F13547 BD130-100-663 1

OLYMPUS CORP BX45 64102 5F13549 BD140A-100-663 1

OLYMPUS CORP BX45TF 54362 1G07067 BD125-100-663 1

OLYMPUS CORP BX45TF 64098 5F13542 BD140A-100-663 1

OLYMPUS CORP BX45TF 66457 5K18395 BD139P-100-663 1

OLYMPUS CORP BX45TF 74933 7J14618 BD130-100-663 1

OLYMPUS CORP BX45-TF 71354 6J17838 BD139J-100-663 1

OLYMPUS CORP BX-46 94910 0H26161 BD139I-100-663 1

OLYMPUS CORP BX51TF 71305 6G26261 BD139F-100-663 1

OLYMPUS CORP BX51TF 72463 T7G08592 BD130-100-663 1

OLYMPUS CORP BX51TF 74097 7G17899 BD151-100-663 1

OLYMPUS/MEDICAL INST BH2 15231 213920 B16-1-663 1

OLYMPUS/MEDICAL INST BH-2 40229 5K1281 219C-1-663 1

OLYMPUS/MEDICAL INST BX41TF 55277 IM11002 BD149-100-663 1

WARNER LAMBERT TECHNOLOGIES/AO REICHERT SCIENTIFIC INSTS 10MICROSTAR 11013 865309 BD149D-100-663 1

ZEISS, CARL 4750529901 2014 4750529901 BD139-100-663 1

ZEISS, CARL PHASEBINOCULAR 2441 956D BD139M-100-663 1

NIKON/INSTRUMENT E200 53751 747672 1B133A-100-663 1

ZEISS, CARL GMBH 94308 6627126543 2D175-100-663 1

ZEISS, CARL OPMI PICO 106390 6030110567 2D169C-100-663 1

ZEISS, CARL OPMIVZRIO 95093 6632301342 3D119-100-663 1

ZEISS, CARL s88 63284 S105291 3D118-100-663 1

ZEISS, CARL ZMS202 17572 19027 2D168-100-663 1

LEICA M501 68753 8073890 448-81-663A4 1

SW10T12 34595 931791 125-85-663A4 1

GLOBAL SURGICAL CORP MW725F 71443 AW725F01472 122-85-663A4 1

AMERICAN OPTICAL CORP SPENCER 29107 136056 201-81-663A4 1

NIKON/INSTRUMENT YS2T 42204 187170 201A-81-663A4 1

STORZ INST M5 29053 M51195 459-81-663A4 1

LEICA DM 1000 LED 103986 363387 248-81-663A4 1

LEICA DM 1000 LED 103990 363386 106-7-663A4 1

LEICA DM 1000 LED 103991 363412 295-81-663A4 1

LEICA DM 1000 LED 103993 346189 295-81-663A4 1

NIKON INSTRUMENT GROUP/OPHTHALMIC YS2 40077 183984 201A-81-663A4 1

OLYMPUS CORP BX45TF 66456 5K17430 248-81-663A4 1

OLYMPUS CORP BX45TF 66458 5K17671 201A-81-663A4 1

OLYMPUS/MEDICAL INST BX45TF 68100 5K12783 248-81-663A4 1

WALTER WALTER EXPLORER 2030 82348 NONE 201-81-663A4 1

OLYMPUS CORP FR7200 51854 NH0007852 125-85-663A4 1

STORZ INST M700U 34998 M700U1327 461-81-663A4 1

TOMEY CORPORATION EM-3000 115279 456308 243-6-663A4 1



" The vendors shall calibrate 9 of the stereoscopes

" The vendors shall calibrate 63 of the compound microscopes

" The vendors shall calibrate 15 of the surgical/operating microscopes.

" The vendors shall reach a minimum of 95% completion rate of the 87 total microscopes.

" A comprehensive service report will be provided to customer at the end of service/repair stating serial number of equipment repaired/serviced, model number, description/ nomenclature and operational status.

" The vendor staff shall complete the entire project in no more than 10 consecutive working days.

" The vendor shall provide documentation of the PMs listed out each serial number of device PMs completed. The documentation shall list those devices that passed their PMs, which devices failed and were repaired, and which devices failed and still need repairs in order to return them to working condition.











10. Delivery Schedule.

POP - 03/09/2015 - 03/20/2015

SOW Task# Deliverable Title Format Number Calendar Days After CO Start

1 Begin Work on Project Contractor-Determined Format Contractor-Determined Format TBD - prior to last full work week in March 2015

2 Calibrate and Maintenance Microscopes Contractor-Determined Format Contractor-Determined Format Within ten work days of CO start

3 Documentation of Calibration Contractor-Determined Format Contractor-Determined Format Within 10 work days of end of PM completion





Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.



Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.



Any offeror capable of providing this service shall notify the Contracting Officer by email no later than 02/25/2015







All information is to be submitted via e-mail to: james.mikell@va.gov