Medical Courier Services

Added: May 30, 2018 2:59 pm Solicitation: Medical Courier Services

Notice Type: Combined Synopsis/Solicitation

(i) This is a COMBINED SYNOPSIS/SOLICITATION for commercial services/items prepared in accordance with the format in FAR subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation Number 36C24718Q0418 is issued as a request for quotation (RFQ) COMBINED SYNOPSIS / SOLICITATION.

(iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-95, January 13, 2017. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.acquisition.gov/far/ (FAR) and http://www.va.gov/oal/library/vaar/ (VAAR). Additionally, 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) and 52.203-98, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) are incorporated into this solicitation.

(iv) This combined/synopsis solicitation is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) in accordance with VAAR 852.219-10. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial items. The North American Industry Classification System (NAICS) code is NAICS 492110 Couriers and Express Delivery Services; Small Business Size Standard of 1,500 Employees.

Only Department of Veterans Affairs Center for Veterans Enterprise (CVE) Vendor Information Pages (VIP) VetBiz verified SDVOSB firms are eligible to submit an offer or receive an award of a VA contract that is set-aside for SDVOSB in accordance with VAAR Part 819. A non-verified vendor that submits a bid or proposal will be considered non-responsive and ineligible for award as listing in VIP is not self-correctable as a minor informality as, for example, a listing in SAM. The VIP database will be checked both upon receipt of an offer and prior to award.

(v) This procurement is for NEW EQUIPMENT ONLY; no remanufactured or "gray market" items. All Equipment must be covered by the manufacturer's warranty.



This requirement consists of the following items:



BASE PERIOD: 10/01/2018 9/30/2019

CLIN

DESCRIPTION

QTY

UNIT

0001

Medical Courier Services Anderson MS-CBOC

260

DY

0002

Medical Courier Services Greenville MS-CBOC 1st Run

260

DY

0003

Medical Courier Services Greenville MS-CBOC 2nd Run

260

DY

0004

Medical Courier Services Spartanburg CBOC

260

DY

0005

Medical Courier Services Florence CBOC

260

DY

0006

Medical Courier Services Sumter CBOC

260

DY

0007

Medical Courier Services Orangeburg CBOC

260

DY



OPTION YEAR 1: 10/01/2019 9/30/2020

CLIN

DESCRIPTION

QTY

UNIT

1001

Medical Courier Services Anderson MS-CBOC

260

DY

1002

Medical Courier Services Greenville MS-CBOC 1st Run

260

DY

1003

Medical Courier Services Greenville MS-CBOC 2nd Run

260

DY

1004

Medical Courier Services Spartanburg CBOC

260

DY

1005

Medical Courier Services Florence CBOC

260

DY

1006

Medical Courier Services Sumter CBOC

260

DY

1007

Medical Courier Services Orangeburg CBOC

260

DY



OPTION YEAR 2: 10/01/2020 9/30/2021

CLIN

DESCRIPTION

QTY

UNIT

2001

Medical Courier Services Anderson MS-CBOC

260

DY

2002

Medical Courier Services Greenville MS-CBOC 1st Run

260

DY

2003

Medical Courier Services Greenville MS-CBOC 2nd Run

260

DY

2004

Medical Courier Services Spartanburg CBOC

260

DY

2005

Medical Courier Services Florence CBOC

260

DY

2006

Medical Courier Services Sumter CBOC

260

DY

2007

Medical Courier Services Orangeburg CBOC

260

DY



OPTION YEAR 3: 10/01/2021 9/30/2022

CLIN

DESCRIPTION

QTY

UNIT

3001

Medical Courier Services Anderson MS-CBOC

260

DY

3002

Medical Courier Services Greenville MS-CBOC 1st Run

260

DY

3003

Medical Courier Services Greenville MS-CBOC 2nd Run

260

DY

3004

Medical Courier Services Spartanburg CBOC

260

DY

3005

Medical Courier Services Florence CBOC

260

DY

3006

Medical Courier Services Sumter CBOC

260

DY

3007

Medical Courier Services Orangeburg CBOC

260

DY



OPTION YEAR 4: 10/01/2022 9/30/2023

CLIN

DESCRIPTION

QTY

UNIT

4001

Medical Courier Services Anderson MS-CBOC

260

DY

4002

Medical Courier Services Greenville MS-CBOC 1st Run

260

DY

4003

Medical Courier Services Greenville MS-CBOC 2nd Run

260

DY

4004

Medical Courier Services Spartanburg CBOC

260

DY

4005

Medical Courier Services Florence CBOC

260

DY

4006

Medical Courier Services Sumter CBOC

260

DY

4007

Medical Courier Services Orangeburg CBOC

260

DY



(vi) Description of requirements for the items to be acquired.

Pricing Information:

1. Pricing should be considered FOB DESTINATION

2. New Equipment only; no remanufactured or "gray market" items

3. All items must be covered by the manufacturer's warranty

4. Offer MUST be good for 30 calendar days after close of solicitation.



OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form inclusive of shipping and provide ARO delivery timeframe. Include all requisite supporting documentation identified in this solicitation with your offer.

(vii) Date(s) and place(s) of delivery and acceptance and FOB point.

Delivery Address:

Department of Veterans Affairs

William Jennings Bryan Dorn VA Medical Center

6439 Garners Ferry Road

Columbia, SC 29209-1638

1. Delivery: One (1) Base Year + Four (4) Option Years

2. Shipping: FOB DESTINATION

(viii) 52.212-1 Instructions to Offerors - Commercial Items, apply to this solicitation with the following addenda, FAR 52.216-18 Ordering; VAAR 852.236-76 Correspondence; VAAR 852.237-70 Contractor Responsibilities; VAAR 852.270-1 Representatives of Contracting Officers; VAAR 852.273-75 Security Requirements for Unclassified Information Technology Resources.

(ix) 52.212-2 Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Offeror that submits the offer that meets all the requirements of the solicitation, is responsive and responsible, and has the lowest cumulative price for all items (inclusive of delivery) and the offer is fair market price will be selected.

The Government anticipates awarding a single contract resulting from this solicitation to the lowest priced technically acceptable offer that conforms to all solicitation requirements. For price evaluation purposes, the lowest price technically acceptable offer will be selected for award.

OFFER SUBMISSION: Acceptable offer submission is each CLIN listed separately with individual pricing on standard company quote form inclusive of shipping. Include all requisite supporting documentation identified in this solicitation with your offer.

To be considered technically acceptable for award each offeror must provide with their submitted quote/offer:



The offeror must provide documentation that they are licensed by the state of South Carolina to provide courier services in the applicable areas identified in the performance work statement

The offeror must provide a narrative on the overall technical approach methods and procedures used to meet the requirements identified in the performance work statement. This narrative should provide evidence that the offeror understands the objectives that the contract intends to meet, the nature of the required work and the level of effort necessary to accomplish all the work.

The offeror must provide a contingency narrative in order to identify how they will ensure continuity of services in the event of inclement weather, driver absence or equipment unavailability.

The offeror must provide a technical narrative demonstrating completion of three (3) or more projects by the firm within the past seven (7) years, similar in scope, volume, magnitude and complexity for non-personal medical courier services. The listing shall include project scope, award amount and related client identification and contact information.

The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed, reflects a clear understanding of the requirements and is consistent with the offeror s technical proposal.

(x) 52.212-3 Offeror Representations and Certifications - Commercial Items- System for Award Management (SAM) located at www.sam.gov will be checked to verify ACTIVE registration status and self-certification for the required socio-economic category.

(xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 852.203-70 Commercial Advertising, VAAR 852.237-76 Electronic Invoice Submission.

(xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.219-4, 52.219-8, 52.219-28, 52.219-3, 52.222-19, 52.222.21, 52.222-26, 52.222.35, 52.222-36, 52.222-37, 52.222-39, 52.225-1, 52.232-34, 52.222-41, 52.222-44.

(xiii) n/a.

(xiv) The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.



(xv) QUOTES/OFFERS: All quotes/offers will be submitted via email to the Contracting Officer (CO), Steven B. Bentley at steven.bentley@va.gov no later than 3:00 PM EST on JUNE 29, 2018. All quotes/offers submitted must include the Solicitation Number and Title in the subject line of the email. Quotes/offers received after this date and time will be not be considered for award.

To obtain clarifications and/or additional information concerning the contract requirements and/or specifications, submit a written Request for Information (RFI) via email to the Contracting Officer (CO) Steven B. Bentley at steven.bentley@va.gov. RFIs must be specific and in question format. All RFIs submitted shall include the Solicitation Number and Title, Contractor Name, City, State, Telephone, Email Address and the RFI question(s).

Questions regarding this solicitation shall be submitted no later than forty-eight (48) hours prior to the posted solicitation closing date and time, unless it is determined to be in the best interest of the Government as deemed by the CO. Telephone requests for information will not be accepted.

(xvi) Contact information

Contracting Office Address:

Department of Veterans Affairs

Network Contracting Office (NCO) 7

325 Folly Road, Ste 300

Charleston, SC 29412-2507



Primary Point of Contact:

Steven B. Bentley

Contracting Officer, NCO 7



steven.bentley@va.gov