Mail machine lease

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B.2 STATEMENT OF WORK (SOW)
1.0 BACKGROUND
The Department of Veterans Affairs, Veterans Benefit Administration, VBA, Los Angeles VA Regional Office (VARO), 11000 Wilshire Blvd, Los Angeles, CA 90024, has a requirement for mailroom equipment.
2.0 SCOPE
2.1 Requirements:
The purpose of this request is to lease/purchase mailroom equipment in
accordance with the most current Federal Regulations.
Duration of lease/purchase: the lease period is for base + 4 option years for a total of 5 years. The Government must own the equipment upon expiration of base year.
The contractor must provide the purchase price for purchasing the equipment listed below immediately; and, the lease/purchase price for the equipment listed below as well as the costs associated with meter rental, subscriptions, and applications required to operate equipment, and preventative maintenance. The contract will submit with quote a preventative maintenance schedule with prices for keeping the equipment running optimally during the lease/purchase period; the services to be performed and goods to be provided must be clearly defined as well as how often the contractor intends to perform the preventative maintenance. The contractor must also provide the cost associated with software care and upgrades, training, shipping, delivery, and installation.
The equipment required are listed below:
Postage Mail System
Dynamic Weighing Platform
Hasler Catch Tray
Milling Letter Opener
Inbound Tracking System Package and wireless bar code scanner & thermal label printer
Signature Capture Device
Multi-Carrier UPS & USPS Parcel Processing System
21.5 inches Touch Screen Monitor and PC (SLTSCRN & EMSPC)
30lb Scale
Thermal Label Printer
The C & A requirements do not apply, a Security Accreditation Package is not required.
2.2 REQUIRED HOURS OF SERVICE AND SCHEDULING
Preventative maintenance will be performed during normal working hours
Monday through Friday at a prescheduled time coordinated with the government
point of contact provided below.
3.0 QUALIFIED PERSONNEL
The contractor is responsible for providing technically qualified certified personnel to perform maintenance and must provide the technician s certification at the request of Government at least 72 hours prior to services.
4.0 PLACE OF PERFORMANCE
Department of Veterans Affairs
Veterans Benefit Administration
Los Angeles VA Regional Office
11000 Wilshire Blvd
Los Angeles, CA 90024.
5.0 PERIOD OF PERFORMANCE
Base year plus the opportunity for four additional option years, whichever is most cost effective to the government.
BILLING GENERAL INVOICE REQUIREMENTS
Invoices must be submitted monthly in arrears. Invoices are to be emailed to Government s Station point of contact listed below and Contracting Officer.
Invoices will be submitted to the Contracting Officer and the LA Regional Office Point of Contact.
GOVERNMENT POINT OF CONTACT
The LARO Mail Management Program Manager primary point of contact:
Tony Hong
tony.hong@va.gov..