36C10E19Q0185-000.docx

VA101V-17-Q-0389

FedBizOpps Presolicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 W

MAIL MACHINE LEASE

20006 36C10E19Q0185 07-12-2019 N 532420 Department of Veterans Affairs Veterans Benefits Administration Office of Acquisition 1800 G. Street N.W.

Washington DC 20006 Terri.jeane@va.gov

B.2 STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The Department of Veterans Affairs, Veterans Benefit Administration, VBA, Los Angeles VA Regional Office (VARO), 11000 Wilshire Blvd, Los Angeles, CA 90024, has a requirement for mailroom equipment.

2.0 SCOPE

2.1 Requirements:

a. The purpose of this request is to lease/purchase mailroom equipment in accordance with the most current Federal Regulations.

b. Duration of lease/purchase: the lease period is for base + 4 option years for a total of 5 years. The Government must own the equipment upon expiration of base year.

c. The contractor must provide the purchase price for purchasing the equipment listed below immediately; and, the lease/purchase price for the equipment listed below as well as the costs associated with meter rental, subscriptions, and applications required to operate equipment, and preventative maintenance. The contract will submit with quote a preventative maintenance schedule with prices for keeping the equipment running optimally during the lease/purchase period; the services to be performed and goods to be provided must be clearly defined as well as how often the contractor intends to perform the preventative maintenance. The contractor must also provide the cost associated with software care and upgrades, training, shipping, delivery, and installation.

d. The equipment required are listed below:

1. Postage Mail System

2. Dynamic Weighing Platform

3. Hasler Catch Tray

4. Milling Letter Opener

5. Inbound Tracking System Package and wireless bar code scanner & thermal label printer

6. Signature Capture Device

7. Multi-Carrier UPS & USPS Parcel Processing System

8. 21.5 inches Touch Screen Monitor and PC (SLTSCRN & EMSPC)

9. 30lb Scale

10. Thermal Label Printer

e. The C&A requirements do not apply, a Security Accreditation Package is not required.

2.2 REQUIRED HOURS OF SERVICE AND SCHEDULING

Preventative maintenance will be performed during normal working hours Monday through Friday at a prescheduled time coordinated with the government point of contact provided below.

3.0 QUALIFIED PERSONNEL

The contractor is responsible for providing technically qualified certified personnel to perform maintenance and must provide the technician’s certification at the request of Government at least 72 hours prior to services.

4.0 PLACE OF PERFORMANCE

Department of Veterans Affairs Veterans Benefit Administration Los Angeles VA Regional Office 11000 Wilshire Blvd Los Angeles, CA 90024.

5.0 PERIOD OF PERFORMANCE

Base year plus the opportunity for four additional option years, whichever is most cost effective to the government.

6.0 BILLING – GENERAL INVOICE REQUIREMENTS

Invoices must be submitted monthly in arrears. Invoices are to be emailed to Government’s Station point of contact listed below and Contracting Officer.

Invoices will be submitted to the Contracting Officer and the LA Regional Office Point of Contact.

7.0 GOVERNMENT POINT OF CONTACT

The LARO Mail Management Program Manager primary point of contact:

Tony Hong tony.hong@va.gov.

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ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

INSTRUCTIONS TO OFFERORS -- ADDENDUM TO FAR 52.212-1

Quotes shall be submitted electronically via email to terri.jeane@va.gov, no later than date indicated in block 8 on the SF1449 (cover page); July 12, 2019, by Close of Business.

Questions shall be submitted in writing to terri.jeane@va.gov by July 8, 2019, by 12:00pm EDT. Questions submitted after that date may not be answered prior to offer due date.

Quote / Files to be submitted in accordance with the following instructions:

1. The cover page, table of content, and/or a glossary of abbreviations or acronyms will not be included in the page count of the Technical Capability/Management Approach Volume.

1. Format: The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date, and RFQ number in the header and/or footer. Quote page limitations are applicable to this procurement. The table below indicates the applicable maximum page count for each volume of the Contractor’s quote/offer. All files shall be submitted as either Microsoft (MS) Excel (.xls) file, Acrobat Portable Document Format (.pdf) file, MS Word (.doc), or as compatible as indicated in the table. Page size shall be 8 1/2" x 11". The top, bottom, left, and right margins shall be a minimum of one (1) inch each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size no smaller than eight-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers shall be within the page margins only and are not bound by the 12-point font requirement. Footnotes to text shall not be added. If the Contractor submits annexes, documentation, attachments or the like, not specifically required by this RFQ, such will count against the Contractor’s page limitations unless otherwise indicated in the specific volume instructions below. Pages in violation of these instructions, either by exceeding the margin, font, or spacing restrictions or by exceeding the total page limit for a particular volume, will not be evaluated. Pages not evaluated due to violation of the margin, font, or spacing restrictions will not count against the page limitations. The page count will be determined by counting the pages in the order they appear in the print layout view. The use of hyperlinks in quote/offers is prohibited.

1. File Packaging: All of the quote/offer files MAY be compressed (zipped) into one file entitled “quote/offer.zip” using WinZip version 6.2 or later , or the quote/offer files may be submitted individually. Files shall not exceed 5 megabytes when compressed. The Government is not responsible for issues relating to any software compatibility, corrupted files, files that will not open, missing files, or the alike.

1. Content Requirements: All information shall be confined to the appropriate file. The Contractor shall confine submissions to essential matters, sufficient to define the quote/offer, and provide an adequate basis for evaluation. Contractors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote/offer. The volume titles and page limits are shown in the table below.

The titles and page limit requirements for each file are shown in the table below: