Keywatcher System Upgrade

TITLE: 65- Notice of Intent to Sole Source to Small Business
SOL: 36325219Q0203
DUE: December 28, 2018 at 8am CST
SET ASIDE: none
NAICS: 334519 (Other Measuring and Controlling Device Manufacturing)
REQUESTING AGENCY: Network Contracting Office 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214
POC: Shari Lee; shari.lee@va.gov
Mail all responses only to: Shari Lee at shari.lee@va.gov
DESCRIPTION: NOTICE OF INTENT TO AWARD TO A SOLE-SOURCE SMALL BUSINESS VENDOR under FAR Part 13 procedures. The Department of Veterans Affairs Contracting Office 12 (NCO 12) intends to award on a sole source basis with Hoffman Security Solutions, LLC (DUNS: 831854398), pursuant to FAR Subpart 13.5, FAR 13.106-2(b)(i) and FAR 13.601-3. In Accordance with FAR 13.106-1, the Justification and Approval for Sole Source is placed in the Contracting Officers contract files.
This procurement, in accordance with FAR 13, is for an upgrade for the already existing and in use Key Watchers System that controls the keys at Tomah VA Medical Center located in Tomah, Wisconsin 54660. The Key Watcher Management System, manufactured by Morse Watchman s Incorporated, has authorized only Hoffman Security Solutions as the sole source authorized dealer for the State of Wisconsin that is authorized to work, upgrade and do diagnostic work on the Key Watchers Systems. Specifically, this current system in use must be updated ASAP to be compliant with the VA internet, VA security system and VA online alarm system. The CO has determined that this procurement gives the Government the Best Value. The Contracting Officer conducted market research via a FBO posted sources sought on December 17, 2018 and determined that Hoffman Security Solutions is the only vendor capable of providing the equipment necessary that meets the Government s needs. Furthermore, Hoffman Security Solutions, LLC provided a sole-source proprietary letter from Morse Watchman Incorporated, (the Original Equipment Manufacturer) stating that the below noted equipment and items can only be purchase via Hoffman Security Solutions, LLC, as they are the manufacturers only authorized distributors who are also trained to provide warrantied servicing and upgrade of their proprietary equipment.
Item# 1 KeyWatcher Touch Upgrade for Security S/N#021425
Item# 2- KeyWatcher Touch Upgrade for Housekeeping S/N#021447
Item# 3- KeyWatcher Touch Upgrade for Building 40 S/N#021427
Item# 4- KeyWatcher Total onsite system setup and training.
This Notice of Intent is not a request for Proposals or Quotations. No solicitation document exists and no telephone or email inquiries will be accepted. No contract award will be made on the basis of proposals, or quotations received in response to this notice. Interested persons may identify their interest and capability to respond to the requirement, and should furnish detailed data concerning their capabilities to provide supplies/services sought including pricing data and technical data sufficient enough to determine that a comparable source to the government is available. The Government may consider all Expressions of Interest received prior to December 28, 2018 by 8 AM CST. A determination by the government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. All responses to this notice must be emailed to Shari.Lee@va.gov and received by 8AM CST on December 28, 2018; bidders are responsible for ensuring their Expressions of Interest reaches the designated contracting officer on-time..