Keywatcher System Upgrade

TITLE:63-Sources Sought Notice for Key Watchers Upgrade
SOL: 36325219Q0203
DUE: December 19, 2018 by 11:59 PM CST
SET ASIDE: Unrestricted until market research closes
NAICS: 334519 (Other Measuring and Controlling Device Manufacturing)
REQUESTING AGENCY: Network Contracting Office 12, Great Lakes Acquisition Center, 115 S. 84th Street, Suite 101, Milwaukee, WI 53214
Mail all responses only to: Shari Lee at shari.lee@va.gov
The Great Lakes Acquisition Center, NCO 12, is seeking information regarding this Sources Sought notice. This request is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of potential qualifications of Small Businesses, Service Disabled Veteran-Owned Small Businesses, and Veteran-Owned Small Business firms relative to the North American Industry Classification Code (NAICS) 334519. The Department of Veteran s Affairs is seeking small business manufacturer or distributors of small business manufacturers, of functionally equivalent equipment to all the following:
1. Items Needed:
KeyWatchers (Brand Name or Equal) Touch Screen Security Upgrade
(Quantity) (Part Number) (Description)
1. (Quantity of 1) (KW-8582-4) (KWIII Upgrade to Touch (Out of Warranty) Serial Number: 021425)
2. (Quantity of 1) (KW-000) (Installation of Card Reader for Serial Number: 021425)
3. (Quantity of 1) (KW-8582-4) (KWIII Upgrade to Touch (Out of Warranty) Serial Number: 021447)
4. (Quantity of 1) (KW-000) (Installation of Card Reader for Serial Number: 021447)
5. (Quantity of 1) (KW-8582-4) (KWIII Upgrade to Touch (Out of Warranty) Serial Number: 021427)
6. (Quantity of 1) (KW-000) (Installation of Card Reader for Serial Number: 021427)
7. (Quantity of 1) (SU) (System Set-Up and Training)
** There is existing equipment from KeyWatchers already in Use at Tomah VA Medical Center. It is this equipment and software that needs to be upgraded to remain Security Compliant according to the VA Security Standards.**
The Tomah VA Medical Center, located in Tomah, Wisconsin has a need to acquire an upgrade for their already existing KeyWatcher System. This system controls who can access keys and keeps a digital record of all access attempts and successes. This KeyWatcher System is also attached to the VA Network and an already existing alarm system, controlled and managed by the KeyWatcher System software downloaded onto a dedicated computer. This KeyWatcher system is live all the time and needs to be upgraded by software and equipment that is compatible with the KeyWatcher system, already in use and existence in Tomah VA Medical Center. The Contracting Officer requests all responses to be from vendors who have equipment compatible with the existing KeyWatchers System.
The place of performance is Department of Veterans Affairs, Tomah VA Medical Center, 500 East Veterans Street, Tomah, Wisconsin 54660-3105.
** To prevent Gray Market Items within the VA, the following is also placed within this sources sought notice:**
(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
 (b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.Â
THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. The applicable North American Classification System (NAICS) Code for this requirement is 334519 (Other Measuring and Controlling Device Manufacturing), and the small business size standard is 500 employees. Email should contain the following information: Name of firm, full Socio-Economic category of the firm, complete address, phone & fax number of contact and SAM expiration dates. Please reply to shari.lee@va.gov and place 36C25219Q0203 KeyWatchers System Upgrade in the title line within the email.
**Note: All SDVOSB vendors who plan on competing for this stated acquisition must be VIP Verified at https://www.vip.vetbiz.gov/. To properly apply the VA Rule of Two 38 U.S.C. 8127 (d) Supplies and Services to procurements for SDVOSB set-asides, Contracting Officers are required to verify that all SDVOSBs who are interested parties are VIP Verified during entire acquisition process. Thank You**.