J&A Posting - Hamilton Storage Technologies, Inc. Gold Service Plan for SAM freezers

This notice announces the intent by the U.S. Army Medical Research Acquisition Activity (USAMRAA) in support of the U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) to negotiate solely (as prescribed in FAR 13.106(b)(1)(i)) with Hamilton-Storage Technologies, Inc., 3 Forge Parkway, Franklin, MA, 02038, for the award of a firm-fixed price commercial Purchase Order for a Gold Service Plan for two (2) previously purchased robotic Sample Access Manager (SAM) freezers manufactured by Hamilton Storage Technologies, Inc.

USAMRIID requires the purchase of The Gold Service Plan (PIN# 14419) for a base of 12 months plus an additional four (4) 12 month option periods. As stated above, USAMRIID is currently using two (2) SAM freezers that were purchased on 25 September 2008 and the previously purchase service plan has since expired. Therefore, USAMRIID is currently in need of a new service agreement with the manufacturer to provide on-site, email, and telephone support; software and firmware updates, replacement parts and upgrades; and preventative maintenance. In order to preserve the integrity of these unique robotic SAM freezers, and to prevent the warranty being void, only specially trained staff from Hamilton Storage Technologies, Inc., are authorized to provide any and all service for these brand name freezers.

The Gold Service Plan for both SAM freezers will fulfill the need at USAMRIID. The draft Performance Work Statement is attached to this Notice and summarizes the Government's requirement.


The North American Industry Classification System (NAICS) for this requirement is 811310 and the size standard is $7.5 Million.

This announcement constitutes the only notice by the government; a written solicitation will not be issued. All sources that believe they are eligible to provide these items must respond in writing. Responses must be supported with clear and convincing evidence to clearly articulate the ability to provide the items outlined above. A request for documentation will not be considered an affirmative response. This Special Notice of Intent is not a request for competitive quotes. Information received will be considered solely for the purpose of determining whether a competitive procurement is in the best interest of the Government. If no written responses are received by the date listed below, which reflects 15 days after the publication of this notice, the purchase will be awarded without further remark. All questions and responses concerning this notice shall be emailed to Ms. Lisa Zarick at lisa.m.zarick.civ@mail.mil.


Interested concerns must identify their capability in writing to the above e-mail address or by mail to the address listed below no later than 3:30 pm ET, Friday, 1 May 2015.

Contracting Office Address:
US Army Medical Research Acquisition Activity, ATTN: MCMR-AAA, 820 Chandler Street, Frederick, MD 21702-5014

Point of Contact:
Lisa Zarick