J078--Solicitation Pool and Spa Preventive Maintenance Augusta VAMC
Closed Solicitation Posted
- Solicitation number
- 36C24720Q0711
- Agency
-
Veterans Integrated Service Network 7
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561790 Other Services to Buildings and Dwellings
- Place of performance
- Department of Veterans Affairs Charlie Norwood VA Medical Center Augusta GA 30904 USA
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks quotations for pool and spa preventative maintenance services at the Charlie Norwood VA Medical Center in Augusta, Georgia. The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7 will award a fixed price contract for a base year plus four one-year options to provide weekly maintenance and chemical balancing of two therapeutic pools, one spa tub, and pool areas located at the medical center's Uptown and Downtown divisions. Services must be performed by certified pool technicians, and the contractor must respond to emergencies within four hours. Quotations will be evaluated based on technical capability, price, and past performance. Quotes are due by June 24, 2020.
The solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses. The primary NAICS code is 561790 for pool and spa maintenance services, and the PSC code is J078. The period of performance is from September 2020 through August 2025. Services will be provided at the Charlie Norwood VA Medical Center locations in Augusta, Georgia. The solicitation does not provide an estimated total value but requests pricing for a base year and four one-year options.
Notice text
2 versions
Update #2 · Latest ·
5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the
offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR
ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY
is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not,
A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES
SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter
or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to
the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243
(Type or print)
(Type or print)
(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code)
(If other than Item 6)
(Specify type of modification and authority)
(such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign)
(Signature of Contracting Officer)
1
2
0001
06-17-2020
None
Department of Veterans Affairs
VISN 7 Network Contracting Activity
501 Greene Street
Hatcher Building - Suite 2
Augusta GA 30901
Department of Veterans Affairs
VISN 7 Network Contracting Activity
501 Greene Street
Hatcher Building - Suite 2
Augusta GA 30901
To all Offerors/Bidders
36C24720Q0711
06-17-2020
X
X
X
1
The purpose of this amendment is to make the following changes:
1. Instruction to offeror changes from "Questions must be received no later than June 05 2020 at 9:30 AM EST" to
June 15, 2020 9:30 AM EST" to match the the correct quesitoning period listed on the first page of the solicitation.
This change also corrects the date to request a site visit.
2. Instructions to offeror changes from The quote should be emailed to chaz.bowling@va.gov NLT 06/12/2020, 11:00 AM EST"
to The quote should be emailed to chaz.bowling@va.gov NLT 06/24/2020, 11:00 AM EST" to match the closing sate of the
official posting.
3. 52.212-2 'Evaluation of Commerical Items updated to the following below:
Sheryl D. Harris
Contracting Officer
CONTINUATION PAGE
52.212-2 changed from
Best Value considering lowest price, meeting the technical specifications outlined in the PWS, and past performance (minimum of satisfactory rating on past/current Government contracts performed). If no past performance is available, the offeror will be viewed as neutral. Although past performance is an evaluation factor it will not negatively impact the offeror unless there is an over-all below satisfactory rating on Government contract performed.
To
Best Value considering lowest price, demonstrating the capability of meeting the technical specifications outlined in the PWS or SOW, and past performance. Breakdown of each is provided below, the offeror who presents the lowest price, demonstrates the technical capability to perform this requirement, and provides past performance for similar services in size and scope shall be awarded the contract.
Lowest Price: All line items in the Price Schedule must include a price. The total evaluated price is the offerors price to include all options or pricing for the entire ordering period (if applicable). The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. The Contracting Officer may use various price techniques and procedures to ensure a fair and reasonable price. Examples of such techniques include: Comparison of proposed prices received in response to the solicitation and Comparison of proposed prices paid, whether by the Government or other than the Government, for the same or similar items.
Technical Capability: The Offeror's proposal shall disclose the technical ability in as much detail as possible, including, but not limited to, the requirements in this section of the RFQ. The technical ability should be specific, detailed and complete enough to clearly and fully demonstrate that offeror thoroughly understands the intent of the Statement of Work (SOW)/PWS. Stating that, the offeror understands and shall comply with the SOW, or paraphrasing the SOW, or parts thereof, is considered inadequate
Past Performance: Offeror must provide at least one (1) reference for work performed of similar services, size, and scope of work. The references can be Governmental or Commercial entities. All past performances references must be rated as satisfactory, a CPARS report will also be pulled to verify performance on Government Contracts. If Government contracts have been performed, the offeror must have a satisfactory rating or higher.
Update #1 ·
COMBINED SYNOPSIS/SOLICITATION
GENERAL INFORMATION
Document Type:
Combined Solicitation/Synopsis
Solicitation Number:
36C24720Q0711
Posted Date:
06/10/2020
Original Response Date:
06/24/2020 11:00 AM EST
Product of Service Code:
J078
NAICS Code:
561790
Contracting Office Address
NCO 7
ATTN: Chaz D. Bowling
Department of Veterans Affairs
501 Greene Street
Hatcher Building Suite 2
Augusta, GA 30901
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 / 05-06-2020.
The associated North American Industrial Classification System (NAICS) code for this procurement is 561790, with a small business size standard of $7.5 Million.
The Network Contracting Office 7 is seeking to pool and spa preventative maintenance for the Charlie Norwood VA Medical Center Uptown and Downtown Divisions.
All questions regarding this RFQ must be in writing and may be sent by e mail to Chaz.Bowling@va.gov. Questions must be received no later than June 15, 2020 at 9:30 AM EST. No further questions will be accepted after that date and time.
You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.
All interested companies shall provide quotation(s) for the following:
CLIN(S)
DESCRIPTION
QTY
MEASURE
UNIT $
TOTAL $
0001
Base Year of Pool and Spa Maintenance (1 year of performance outlined in the SOW)
12
MO
1001
Option One of Pool and Spa Maintenance (1 year of performance outlined in the SOW)
12
MO
2001
Option Two of Pool and Spa Maintenance (1 year of performance outlined in the SOW)
12
MO
3001
Option Three of Pool and Spa Maintenance (1 year of performance outlined in the SOW)
12
MO
4001
Option Four of Pool and Spa Maintenance (1 year of performance outlined in the SOW)
12
MO
Total Contract Pricing
$
Performance Work Statement
Pool and Spa Maintenance - BLDG 801 and BLD 110
GENERAL
GENERAL INTENTION: The intent of this contract is to receive services for a base plus four (4) one (1) year options for maintenance and balancing of chemicals in two (2) therapeutic pools and one (1) spa tub at the Charlie Norwood VA Medical Center (CNVAMC) Uptown and Downtown Division Augusta, Georgia.
SCOPE OF WORK: Contractor shall provide all material, labor, chemicals and supervision, to clean and sanitize the pool and spa tub Uptown (bld.110) and the pool located downtown (bld.801). The pool areas shall also be included in this contract (clean, scrub, and sanitize the floors and walls 6-foot-high, clean and polish handrails, vacuum pool, clean glasses in the pool downtown with alcohol, clean and polish wood siding on pool downtown. Contractor shall be responsible for cleaning all strainers and backwashing of filters/cleaning paper filters on filtration systems. Pool shall be drained yearly downtown and refilled, tested and balanced at a determined time that shall meet contractor and Government time. Contractor shall always be responsible to maintain a balanced pool. Contractor shall provide test equipment for both locations for employees to do daily testing. You must be certified to perform this service.
PERFORMANCE
PERIOD: The period of performance shall be a base year plus four (4) one (1) year options. The period of performance dates are as follows:
Base Year
1 September 2020 31 August 2021
1st Option Period
1 September 2021 31 August 2022
2nd Option Period
1 September 2022 31 August 2023
3rd Option Period
1 September 2023 31 August 2024
4th Option Period
1 September 2024 31 August 2025
PLACE: The place of performance is the CNVAMC Uptown and Downtown Divisions at the following addresses:
Augusta VA Medical Center
Uptown Location
1 Freedom Way
Augusta, GA 30904
Augusta VA Medical Center
Downtown Location
950 15th Street
Augusta, GA 30901
Work is to be performed during normal duty hours, 7:00 A.M. 3:30 P.M. Eastern Standard Time (EST) Monday thru Friday unless with prior approval from the Veterans Affairs (VA). Saturday and Sunday work will be granted due to large number of trees/shrubs in parking lot, with prior approval and arrangement. Unless otherwise specified the Government observes the following holidays:
New Year s Day
January 1
Martin Luther King s Birthday
Third Monday in February
President s Day
Third Monday in February
Memorial Day
Last Monday in May
Independence Day
July 4
Labor Day
First Monday in September
Columbus Day
Second Monday in October
Veterans Day
November 11
Thanksgiving Day
Fourth Thursday in November
Christmas Day
December 25
TASK UPTOWN LOCATION
FOR ALL VISITS BY CONTRACTOR: Contractor (or Representative) shall sign-in at Engineering Department office, Bldg. 110, Uptown Division, GA136, telephone 733-0188 ext. 6051. Contractor shall also sign-out before leaving and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment of on-payment. Contractor shall report to Stephen Grenade for the Uptown Facility and James Jarriel for the Downtown Facility. Contractor is required to have a VA ID badge when working on VA property. Contractor shall be escorted by a Government employee when changing out the filter on Feeder Filter.
MAINTENANCE:
Preventive Maintenance (P.M.) shall be performed by a certified pool service technician with Certified Pool Technician (CPT) Certification. These service individuals must be trained on all items listed in the equipment schedule.
Maintenance shall be made weekly on Wednesday unless notified a week in advance to reschedule.
MAINTENANCE INCLUDES THE FOLLOWING:
Draining, cleaning, and refilling therapeutic spa (to include handrails) on Wednesday of every week.
Cleaning scum line and handrails on swimming pool on Wednesday of every week.
Vacuuming pool on Wednesday of every week.
Checking for correct chemical balance on Wednesday of every week.
Contractor shall notify Engineering Department Wednesday of the need to adjust chemical balance as needed. (Contractor shall supply and store all chemicals). (cannot store chemicals on site).
Obtaining water samples from therapeutic spa and swimming pool and submitting computerized analysis to Contracting Officer s Representative (COR).
Contractor shall clean all ceramic tile floors in the entire pool and spa area and clean grates in overflow area every week. Floors and walls (6 high) are to cleaned using appropriate floor cleaning and sanitization to remove all residue /dirt.
Cleaning must meet approval of the Kinesiotherapy (KT) Department Manager.
Engineering Department shall assist contractor with cleaning and backwashing of filters on pool and spa as needed.
Division and appropriate chemical levels as to ensure compliance with Infection Control requirements. In addition, contractor shall provide on-site the necessary chemicals for maintaining chemical levels. The contractor shall maintain an average inventory of chemicals.
EQUIPMENT: The following equipment will be covered for all services under this contract:
Feeder - Make and Model #: Hayward C3351 Location: GD100-110
Filter - Make and Model #: Waterco WH RV-36 Location: GD100-110
Swimming Pool - Make and Model # Therapeutic Pool, 28 W x 60 L x 4 D, holds 50,266 gallons Located in Bldg. 110 Room 1G137
Therapeutic SPA - Make and Model #: Therapeutic Tub Spa, 7 .6 W x 11 L x 3 D, 1,851 gallons, located in Bldg. 110 Room 1G137
CONTRACTOR RESPONSIBILITIES:
Contractor is responsible for any equipment damage, replacement parts and repair during service visit.
Contractor and government shall agree upon and changes to schedule dates.
Contractor shall respond to all emergency within 4 hours of being notify.
Chlorine/ PH levels remain within acceptable range according to CPT Certification.
Contractor shall provide Weekly test and status reports to the COR.
Contractor shall provide test strips to comply with all internal testing results provided by the Government.
GOVERNMENTS RESPONSIBILITIES:
Government is responsible of Maintenance on all pumps, heaters and valves.
Government shall ensure that all Equipment is working properly.
Government shall notify contractor in a timely manner for all emergencies.
Government shall perform a daily internal test to verify Chlorine/ PH levels remain within acceptable range.
Government will notify the contractor of any changes.
TASK DOWNTOWN LOCATION
FOR ALL VISITS BY CONTRACTOR: Contractor (or Representative) shall sign-in at Engineering Department office, Bldg. 801, Downtown Division, 1B173, telephone 733-0188 ext. 3356. Contractor shall also sign-out before leaving and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment or on-payment. Contractor shall report to Stephen Grenade for the Uptown Facility and James Jarriel for the Downtown Facility. Contractor is required to have a VA ID badge when working on VA property. Contractor shall be escorted by a Government employee when changing out the filter on Feeder Filter.
MAINTENANCE: Preventive Maintenance (P.M.) shall be performed by a certified pool service technician with CPT Certification. These service individuals must be trained on all items listed in the equipment schedule.
Maintenance shall be made weekly on Wednesday unless notified a week in advance to reschedule.
MAINTENANCE INCLUDES THE FOLLOWING:
Draining, cleaning, and refilling therapeutic spa (to include handrails) on Wednesday of every week.
Cleaning scum line and handrails on swimming pool on Wednesday of every week.
Vacuuming pool on Wednesday of every week.
Checking for correct chemical balance on Wednesday of every week.
Contractor shall notify Engineering Department Wednesday of the need to adjust chemical balance as needed. (Contractor shall supply and store all chemicals). (cannot store chemicals on site).
Obtaining water samples from therapeutic spa and swimming pool and submitting computerized analysis to Contracting Officer s Representative (COR).
Contractor shall clean all ceramic tile floors in the entire pool and spa area and clean grates in overflow area every week. Floors and walls (6 high) are to cleaned using appropriate floor cleaning and sanitization to remove all residue /dirt.
Cleaning must meet approval of the Kinesiotherapy (KT) Department Manager.
Engineering Department shall assist contractor with cleaning and backwashing of filters on pool and spa as needed.
Division and appropriate chemical levels as to ensure compliance with Infection Control requirements. In addition, contractor shall provide on-site the necessary chemicals for maintaining chemical levels. The contractor shall maintain and average inventory of chemicals.
EQUIPMENT: The following equipment will be covered for all services under this contract:
Feeder - Make & Model #: Hayward CL 220 Location: 1H104L-801
Filter - Make & Model #: Pentair 150sq ft. Sta-Rite Cartridge Location: 1H104L-801
Swimming Pool - Make and Model # Unprinted Vinyl Lining Therapeutic Pool, 18 W x 30 L x 4.2 D 16,877 gallons in Room 1H104L.
CONTRACTOR RESPONSIBILITIES:
Contractor is responsible for any equipment damage, replacement parts and repair during service visit.
Contractor and government shall agree upon and changes to schedule dates.
Contractor shall respond to all emergency within four (4) hours of being notify.
Chlorine/ PH levels remain within acceptable range according to CPT Certification.
Contractor shall provide Weekly test and status reports to the COR.
Contractor shall provide test strips to comply with all internal testing results provided by the Government.
GOVERNMENTS RESPONSIBILITIES:
Government is responsible of Maintenance on all pumps, heaters and valves.
Government shall ensure that all Equipment is working properly.
Government shall notify contractor in a timely manner for all emergencies.
Government shall perform a daily internal test to verify Chlorine/ PH levels remain within acceptable range.
Government will notify the contractor of any changes.
EMERGENCY
The following emergencies will be covered under this contract. The contractor is responsible for responding to the following within four (4) hours of being notified. The Government estimates two (2) to four (4) emergencies per year.
User/patient accident while using pool to include the presence of feces or vomit.
Drastic loss of water or injection equipment failure or malfunction.
PERFORMANCE MEASURES
Performance measures are comprised of performance indicators (some characteristic of a deliverable that can be measured) and performance measures (a mark, measure or benchmark that government personnel use as a point of comparison when evaluating contractor performance). The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these measures.
The Performance Requirements Summary Matrix, paragraph in the Performance Work Statement (PWS), includes performance measures. The Government shall use these measures to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).
The COR will perform quality assurance surveys as frequently as needed.
The following are the performance measures:
Performance Indicators
PWS Ref
Performance Measure
Acceptable Level of Quality
Method of Assessment
Incentive
Dis-incentive
Must be able to provide all equipment need to perform job
3.2
3.3
4.2 4.3
shall supply, and install all materials meeting required salient characteristics for this rekey project.
95%
Periodic Sampling and Validated Customer Complaints
Positive Past Performance
Termination / non exercise of option, poor past performance
Must have qualified personnel that has performed key installation in a HOSPTAL environment
3.2
4.2
Must have qualified personnel that has performed this type work in Hospital
95%
Direct Observation and Periodic Inspection
Positive Past Performance
Termination / non exercise of option, poor past performance
Must be able to perform job as scheduled in a timely manner
3.2
3.3
4.2 4.3
Must be-able to perform work timely
95%
Direct Observation and Periodic Inspection
Positive Past Performance
Termination / non exercise of option, poor past performance
Must have valid certifications to perform this type work
3.2
4.2
Must provide certifications
100%
Random and Periodic Sampling
Positive Past Performance
Termination / non exercise of option, poor past performance
Files
| File | Type | Posted |
|---|---|---|
| S06 - 36C24720Q0711 0001.pdf | ||
| Attachment 1 - Clauses and Provisions.docx | DOCX document | |
| Attachment 3 - Wage Determination.docx | DOCX document | |
| 36C24720Q0711.docx | DOCX document | |
| Attachment 2 - Uptown Division Map.pdf |
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