J065--Wall to Wall Inventory | CLE VAMC

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STATEMENT OF WORK

General Information

The VA Northeast Ohio Healthcare System has approximately 52,000 equipment assets tagged and labeled, with other assets not on file. Inventory, tagging and locating all equipment assets has become a time sensitive issue. Equipment accountability must be established in order to keep track of all assets both here at main campus as well as the 20+ locations in the Northeast Ohio region. The Contractor shall provide wall-to-wall equipment inventory of all available assets and identify the assets not located in MAXIMO. Services are for the VA Northeast Ohio Healthcare System (541), 10701 East Boulevard, Cleveland, OH 44106.

1. Scope of Work

Contractor shall provide asset inventory for both tagged and non-tagged equipment according to the MAXIMO database. The VA Northeast Ohio Healthcare System has over 52,000 equipment assets tagged and labeled, with other assets unaccounted for within the last 13 months. The contractor will accomplish this by the steps below:

A. Inventory file of all Assets will be provided to the vendor prior to inventory.

B. Our IT team has created a program that allows us to scan the door tag and asset tag per location

C. The vendor will clear room by room and floor by floor. Once the floor is completed, or daily, whichever is sooner, the vendor will transmit utilizing the format below. VA staff will convert the data back into Excel format in order to reload back into Maximo.

Required format: The Excel sheet should be room number (exactly how it is on the location label on the door jams) and then the info after scanning the equipment label on the assets must be exact to what is on that barcode as seen below.

Room number: SP5M657-1-EUL

Asset Tag- EE or MX 114348

D. Once all data has been compiled by building and or CBOCs, we can provide a final output of all data inventoried and assets that were not inventoried.Â

E. After completion of inventory, the vendor shall return to the site(s) and help reconcile any missing assets. A 3-day clearance will be provided for reconciliation purposes. This is when we can determine if items were missed or no longer on the asset file list that might not have been purged.Â

F. The contractor shall provide all resources necessary, such as compatible software that efficiently connects with the Windows 10 operating system.

G. The Contractor shall provide 9 qualified employees, divided into 3 teams, to include a designated Team Lead. Teams will always be escorted by a VA employee .

H. Due to scheduling and patient care, the vendor will work regular hours in addition to before/after hours as well as on weekends.

I. Assets to be inventoried will include, but are not limited to: all mobile devices, such as cell phones, laptops, thumb drives, mobile vans (all vehicle assets, including those with medical equipment regardless of location).

2. Specific Tasks

The following locations outside of the Main Hospital will require scanning:

Akron VA Outpatient Clinic:

55 West Waterloo Road, Akron, Ohio 44319-1116

(330) 724-7715

Canton VA Outpatient Clinic:

733 Market Avenue South, Canton, Ohio 44702-1018

(330) 489-4600

East Liverpool Outpatient Clinic:

15655 State Route 170, Suite A, Calcutta, Ohio 43920-9672

(330) 386-4303

Lake County VA Outpatient Clinic:

35000 Kaiser Court, Willoughby, Ohio 44094-3382

(440) 269-4600

Lorain County VA Outpatient Clinic:

5255 North Abbe Rd, Sheffield Village, Ohio 44035-1451

(440) 934-9158

Mansfield VA Outpatient Clinic:

1025 South Trimble Rd, Mansfield, Ohio 44906-3427

(419) 529-4602

McCafferty VA Outpatient Clinic:

4242 Lorain Avenue, Cleveland, Ohio 44113-3715

New Philadelphia VA Outpatient Clinic:

1260 Monroe Avenue, Suite 1A, New Philadelphia, Ohio 44663-4147

(330) 602-0699

Parma VA Outpatient Clinic:

8787 Brookpark Road, Parma, Ohio 44129-6809

(216) 739-7000

Ravenna VA Outpatient Clinic:

6751 North Chestnut Street, Ravenna, Ohio 44266-3903

(330) 296-3641

Sandusky VA Outpatient Clinic:

1912 Hayes Avenue, Sandusky, Ohio 44870-5557

(419) 609-1460

Warren VA Outpatient Clinic:

1460 Tod Avenue, Northwest, Warren, Ohio 44485-2407

(330) 392-0311

Youngstown VA Outpatient Clinic:

2031 Belmont Avenue, Youngstown, Ohio 44505-2401

(330) 740-9200

Eastside Vet Center:

5310 Warrensville Center Rd, Maple Heights, Ohio 44137

(216) 707-7901

Parma Vet Center:

6325 York Road, Parma Heights, Oh 44130

(440) 845-5023

Stark County Vet Center:

601 Cleveland, Avenue, Northwest Suite C, Canton, Ohio 44702

(330) 454-3120

Ohio Western Reserve National Cemetery:

10175 Rawiga Rd, Seville, Ohio 44273

(330) 335-3069

Cleveland Regional Benefit Office:

1240 E. 9th St, Cleveland, Ohio 44199

(800) 827-1000

Cleveland VA Midtown Hemodialysis:

7000 Euclid Avenue, Cleveland, Ohio 44106

(216) 391-0274/0264

VA Outpatient Surgery Center:

8901 Superior Ave, Cleveland, Ohio 44106

(216) 421-3133

Akron CRRC:

111 E. Voris St, Akron, Ohio 44319

(330) 761-7054

Metro Hospital (Research Assets):

2500 Metro Health Drive, Cleveland, Ohio 44109

(216) 778-7800

Greater Cleveland Fisher House:

10521 Lee Ave, Cleveland, Ohio 44106

(216) 707-4800

Contracting, Rockside Road:

6150 Oak Tree Blvd, 3rd floor, Independence, Ohio 44131

(216) 447-8300

Case Western Reserve (Research):

10900 Euclid Ave, Cleveland, Ohio 44106

(216) 368-2000

CBOC/Facilities Schedule

*All CBOCs and Offsite Facilities must be done during the week of inventory*

Zone 1-Day 1-Team 2:

Sandusky

Lorain

Parma

McCafferty

Parma Vet Center

Regional Benefit Office

Zone 2-Day1-Team 1:

Lake County

Warren

Ravenna

Youngstown

East Liverpool

East Side Vet Center

Zone 3-Day 2-Team 1:

Akron

Akron CRRC

Canton

Mansfield

New Philadelphia

Ohio Western Reserve National Cemetery

Stark County Vet Center

Zone 4-Day 3-Team 1:

Cleveland VA Midtown Dialysis Center

VA Outpatient Surgery Center

Case Western Reserve

Metro Hospital

Greater Cleveland Fisher House

Contracting (Independence, Ohio)

3. Risk Factors:

The vendor does not need access to Maximo nor to our network. Vendor works with the VA employees who use Maximo and the VA network. Data must be submitted exactly as stated. Any deviation from required format poses potential errors and delay. Vendor must also be flexible in order to work around operation hours, inclement weather, transport times and possible interference with patient care.