36C25023Q0018 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor

MI

48105 Y Department of Veterans Affairs Ann Arbor Healthcare System Network Contracting Office 10 2215 Fuller Road Ann Arbor

MI

48105 To all Offerors/Bidders

36C25023Q0018 09-21-2022

X x x x

Please see attached bidder questions and answers.

Kelly Poole Contracting Officer

CONTINUATION PAGE

See attached document: Copy of List of CBOCS and Outlying Facilities.

1. Can you please define what is considered as a tagged asset and non- tagged asset?

A Tagged asset is any asset tagged with a barcode label for tracking purposes.

1. What is your current Capitalization Threshold for assets to be tagged? Dollar value, asset type, etc.?

There is no threshold – any type of asset worth any amount is tagged as long as its considered equipment.

1. Are the asset tags currently affixed, Barcode, RFID, or Numeric asset tags?

Yes, they are currently affixed, but if they are not we must affix one to the asset.

1. Is the 3 – day reconciliation (item E) effort, per location?

No, per items left that were not accounted for.

1. What type/category of assets would be considered as “missing” (item E)? Assets not found?

Any piece of equipment we cannot find.

1. As it relates to item I, are all if these types of assets (mobile devices, cell phones, laptops, thumb drives) currently physically tagged with a barcode type of tag, or inventoried, but not tagged, for inventory control purposes?

Yes.

1. In terms of overall scope, could you please provide a listing of all buildings, by location, showing Building Name, predominate use (heating plant, hospital, garage, etc.), current number of assets by building location, and gross square footage? Will floor plans be provided so that rooms inventoried, vs rooms not inventoried can be tracked by the inventory teams?

A list was provided in the SOW.

1. As it relates to #7 above, the Solicitation states that there are other locations outside of the main hospital(s) that require scanning. Can we please request a complete property list by location, that include all buildings/locations to be included in the proposed project, by geographic area?

Please see the attached list.

1. When was the last physical inventory performed?

November, 2021

1. Will a data file in an Excel type of format, be provided so that the inventory can be downloaded into asset tracking/reconciliation software and scanning units? No, we will use the VA scanners and the VA will download.

STATEMENT OF WORK

General Information

The VA Northeast Ohio Healthcare System has approximately 52,000 equipment assets tagged and labeled, with other assets not on file. Inventory, tagging and locating all equipment assets has become a time sensitive issue. Equipment accountability must be established in order to keep track of all assets both here at main campus as well as the 20+ locations in the Northeast Ohio region. The Contractor shall provide wall-to-wall equipment inventory of all available assets and identify the assets not located in MAXIMO. Services are for the VA Northeast Ohio Healthcare System (541), 10701 East Boulevard, Cleveland, OH 44106.

1. Scope of Work

· Contractor shall provide asset inventory for both tagged and non-tagged equipment according to the MAXIMO database. The VA Northeast Ohio Healthcare System has over 52,000 equipment assets tagged and labeled, with other assets unaccounted for within the last 13 months. The contractor will accomplish this by the steps below:

A. Inventory file of all Assets will be provided to the vendor prior to inventory.

B. Our IT team has created a program that allows us to scan the door tag and asset tag per location C. The vendor will clear room by room and floor by floor. Once the floor is completed, or daily, whichever is sooner, the vendor will transmit utilizing the format below. VA staff will convert the data back into Excel format in order to reload back into Maximo.

Required format: The Excel sheet should be room number (exactly how it is on the location label on the door jams) and then the info after scanning the equipment label on the assets must be exact to what is on that barcode as seen below.

Room number: SP5M657-1-EUL Asset Tag- EE or MX 114348

D. Once all data has been compiled by building and or CBOCs, we can provide a final output of all data inventoried and assets that were not inventoried.

E. After completion of inventory, the vendor shall return to the site(s) and help reconcile any missing assets. A 3-day clearance will be provided for reconciliation purposes. This is when we can determine if items were missed or no longer on the asset file list that might not have been purged.

F. The contractor shall provide all resources necessary, such as compatible software that efficiently connects with the Windows 10 operating system.

G. The Contractor shall provide 9 qualified employees, divided into 3 teams, to include a designated Team Lead. Teams will always be escorted by a VA employee .

H. Due to scheduling and patient care, the vendor will work regular hours in addition to before/after hours as well as on weekends.

I. Assets to be inventoried will include, but are not limited to: all mobile devices, such as cell phones, laptops, thumb drives, mobile vans (all vehicle assets, including those with medical equipment regardless of location).

2. Specific Tasks

· The following locations outside of the Main Hospital will require scanning:

· Akron VA Outpatient Clinic:

55 West Waterloo Road, Akron, Ohio 44319-1116

(330) 724-7715

· Canton VA Outpatient Clinic:

733 Market Avenue South, Canton, Ohio 44702-1018

(330) 489-4600

· East Liverpool Outpatient Clinic:

15655 State Route 170, Suite A, Calcutta, Ohio 43920-9672

(330) 386-4303

· Lake County VA Outpatient Clinic:

35000 Kaiser Court, Willoughby, Ohio 44094-3382

(440) 269-4600

· Lorain County VA Outpatient Clinic:

5255 North Abbe Rd, Sheffield Village, Ohio 44035-1451

(440) 934-9158

· Mansfield VA Outpatient Clinic:

1025 South Trimble Rd, Mansfield, Ohio 44906-3427

(419) 529-4602

· McCafferty VA Outpatient Clinic:

4242 Lorain Avenue, Cleveland, Ohio 44113-3715

· New Philadelphia VA Outpatient Clinic:

1260 Monroe Avenue, Suite 1A, New Philadelphia, Ohio 44663-4147

(330) 602-0699

· Parma VA Outpatient Clinic:

8787 Brookpark Road, Parma, Ohio 44129-6809

(216) 739-7000

· Ravenna VA Outpatient Clinic:

6751 North Chestnut Street, Ravenna, Ohio 44266-3903

(330) 296-3641

· Sandusky VA Outpatient Clinic:

1912 Hayes Avenue, Sandusky, Ohio 44870-5557

(419) 609-1460

· Warren VA Outpatient Clinic:

1460 Tod Avenue, Northwest, Warren, Ohio 44485-2407

(330) 392-0311

· Youngstown VA Outpatient Clinic:

2031 Belmont Avenue, Youngstown, Ohio 44505-2401

(330) 740-9200

· Eastside Vet Center:

5310 Warrensville Center Rd, Maple Heights, Ohio 44137

(216) 707-7901

· Parma Vet Center:

6325 York Road, Parma Heights, Oh 44130

(440) 845-5023

· Stark County Vet Center:

601 Cleveland, Avenue, Northwest Suite C, Canton, Ohio 44702

(330) 454-3120

· Ohio Western Reserve National Cemetery:

10175 Rawiga Rd, Seville, Ohio 44273

(330) 335-3069

· Cleveland Regional Benefit Office:

1240 E. 9th St, Cleveland, Ohio 44199

(800) 827-1000

· Cleveland VA Midtown Hemodialysis:

7000 Euclid Avenue, Cleveland, Ohio 44106

(216) 391-0274/0264

· VA Outpatient Surgery Center:

8901 Superior Ave, Cleveland, Ohio 44106

(216) 421-3133

· Akron CRRC:

111 E. Voris St, Akron, Ohio 44319

(330) 761-7054

· Metro Hospital (Research Assets):

2500 Metro Health Drive, Cleveland, Ohio 44109

(216) 778-7800

· Greater Cleveland Fisher House:

10521 Lee Ave, Cleveland, Ohio 44106

(216) 707-4800

· Contracting, Rockside Road:

6150 Oak Tree Blvd, 3rd floor, Independence, Ohio 44131

(216) 447-8300

· Case Western Reserve (Research):

10900 Euclid Ave, Cleveland, Ohio 44106

(216) 368-2000

CBOC/Facilities Schedule

*All CBOCs and Offsite Facilities must be done during the week of inventory*

Zone 1-Day 1-Team 2:

Sandusky Lorain Parma McCafferty Parma Vet Center Regional Benefit Office

Zone 2-Day1-Team 1:

Lake County Warren Ravenna Youngstown East Liverpool East Side Vet Center

Zone 3-Day 2-Team 1:

Akron Akron CRRC Canton Mansfield New Philadelphia Ohio Western Reserve National Cemetery Stark County Vet Center

Zone 4-Day 3-Team 1:

Cleveland VA Midtown Dialysis Center VA Outpatient Surgery Center Case Western Reserve Metro Hospital Greater Cleveland Fisher House Contracting (Independence, Ohio)

3. Risk Factors:

The vendor does not need access to Maximo nor to our network. Vendor works with the VA employees who use Maximo and the VA network. Data must be submitted exactly as stated. Any deviation from required format poses potential errors and delay. Vendor must also be flexible in order to work around operation hours, inclement weather, transport times and possible interference with patient care.

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