High Risk and Routine OB/GYN Physician Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR (Federal Acquisition Regulations) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is Request For Proposal-241-2016-0004. The solicitation document incorporated provisions and clauses are those in effect through FAC (Federal Acquisition Circular) 2005-87.

This is a Total Small Business Set-aside solicitation. NAICS code is 621111 - Offices of Physicians (except Mental Health Specialists), Small Business Size Standard is $11.0 Million.

The unit pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Contract Line Items:

Base Year: July 1, 2016 through June 30, 2017
1. High Risk and Routine Obstetrical and Gynecological Services for 52 Weeks [(1-2 days/week), (6-8 hours/day)]. 832 Hours @$______ /Hour, totaling $______

Option Year One (1): July 1, 2017 through June 30, 2018
2. High Risk and Routine Obstetrical and Gynecological Services for 52 Weeks [(1-2 days/week), (6-8 hours/day)]. 832 Hours @$______ /Hour, totaling $______

Option Year Two (2): July 1, 2018 through June 30, 2019
3. High Risk and Routine Obstetrical and Gynecological Services for 52 Weeks [(1-2 days/week), (6-8 hours/day)]. 832 Hours @$______ /Hour, totaling $______

Option Year Three (3): July 1, 2019 through June 30, 2020
4. High Risk and Routine Obstetrical and Gynecological Services for 52 Weeks [(1-2 days/week), (6-8 hours/day)]. 832 Hours @$______ /Hour, totaling $______

Option Year Four (4): July 1, 2020 through June 30, 2021
5. High Risk and Routine Obstetrical and Gynecological Services for 52 Weeks [(1-2 days/week), (6-8 hours/day)]. 832 Hours @$______ /Hour, totaling $______

Total $_________

The Great Plains Area Office is soliciting proposals for a, Firm Fixed-Price, Non-Personal Services contract for High Risk and Routine Obstetrical and Gynecological Services for1-2 Clinic-Days per week for the Cheyenne River Health Center, Cheyenne River Sioux Service Unit, 24276 166th Street, Airport Road, Eagle Butte, South Dakota 57625.

High Risk and Routine Obstetrical and Gynecological Services include: (List is not all-inclusive.)
1. Medical and surgical care to women with particular expertise in pregnancy, child birth, and disorders of the reproductive system including preventative care, prenatal care, detection of sexually transmitted diseases, pap tests screening, family planning, etc.
2. OutPatient Care and Procedures such as colposcopy with biopsy, endometrial biopsy, cryosurgery, vulvar biopsy, and InPatient/ER/UCC consultation.
3. Provide patients with a full explanation of diagnosis, procedures, and treatments.
4. Health promotion and disease prevention activities.
5. Drug therapy regimen, as indicated.
6. Monthly Status Report.

The period of performance will be from July 1, 2016 through June 30, 2017 with four 1-year options with performance dates of July 1, 2017 through June 30, 2018; July 1, 2018 through June 30, 2019; July 1, 2019 through June 30, 2020; and July 1, 2020 through June 30, 2021; respectively.

INSTRUCTION TO OFFERORS: Proposal must contain the following documents in order to be considered responsive and eligible for an award:

1. If applicable, Licensure Requirement form with a copy of the license.
2. For each potential candidate, a completed and signed Agreement to a Temporary Waiver of Character Investigation form.
3. For each potential candidate, a completed and signed Optional Form 306 Declaration for Federal Employment.
4. For each potential candidate, a completed and signed Optional Form 306 Addendum to Declaration for Federal Employment.
5. Copy of Malpractice Insurance Coverage
6. Active, current, full, and unrestricted license to practice.
7. DEA Licensure.
8. Copy of a current physical examination (within the past 2 years) with current immunizations for MMR and DT.
9. MD Degree from an accredited School of Medicine.
10. Copy of current certification in BLS, ACLS.
11. Current CV/Resume.

Completion of the attached FAR and HHSAR (Health and Human Services Acquisition Regulations) provisions and clauses applicable to this acquisition, including:

FAR 52.212-1 - Instructions to Offerors - Commercial Items (Oct 2015). This must be submitted by the Offeror. See attachment for full text.
A. In addition to the required information to be submitted, the offeror shall complete the attached Past Performance Questionnaire Form for item (10).

FAR 52.212-2 - Evaluation - Commercial Items (Oct 2014).
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award shall be made to the Lowest Price, Technically Acceptable offer. The following factors shall be used to evaluate offers:

1. Problem and Approach -
A) Explain the proposed technical approach in conjunction with the tasks outlined in the Statement of Work.
B) Submit a detailed work plan indicating how each aspect of the Statement of Work is to be accomplished.
C) Explain how the work/project is to be organized, staffed, and managed.

2. Past Performance - Complete attached Past Performance Questionnaire:
A) Identify one contract you consider to be the most successful with your reasoning.
B) Identify, at least 3, other contracts of similar work and indicate your record of performance.
C) Identify 5 other contracts of work you deem similar if you have no previous experience with the work requirements of this solicitation.

3. Key Personnel -
A) List professional personnel and key employees that will be assigned to this project.
B) Curriculum vitae and resume shall be provided for each individual.

4. Management - Provide the following information in sufficient detail to allow a complete analysis of the offeror's management capabilities and responsibility.
A) Financial capability to perform the Statement of Work.
B) Capability to meet delivery or performance schedules.
C) Possession of necessary organization, experience, and technical skills to perform the work, or the ability to obtain them.
D) Possession of required facilities.

Award will be made on an "all-or-none" basis to the lowest responsive and responsible offeror.

FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items (Mar 2016). This must be completed by the Offeror. See attachment for full text.

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through https://www.acquisition.gov/?q=browsefar.

If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

FAR 52.212-4 - Contract Terms and Conditions - Commercial Items (May 2015); and
FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Mar 2016).

The full text of a clause may be accessed electronically at: https://www.acquisition.gov/?q=browsefar

Questions regarding this solicitation must be submitted in writing by e-mail, fax, or mail by April 6, 2016, @10:00 am CDT/CST for a written response.

Proposals are due on April 18, 2016 @ 2:00pm CDT/CST. Submit proposals to:
Great Plains Area Indian Health Service
Attn: Connie Valandra, Contract Specialist
Federal Building, Room 309
115 4th Avenue Southeast
Aberdeen, South Dakota 57401-4381
Telephone: 605/226-7567
Facsimile: 605/226-7669
E-mail: connie.valandra@ihs.gov

Note to the Proposed Contractor:

The standards of medical practice and duties of the Contractor through its Physician(s) shall be determined pursuant to the bylaws of the Service Unit. The regulations of the hospital, applicable provisions of law, other rules and regulations of any and all governmental authorities relating to licensure and regulation of physicians and hospitals must be followed. Also the standards and recommendations of Centers for Medicare and Medicaid Services (CMS) or the Accreditation Organization must be adhered to. The Contract Physician(s) shall be required to participate in a quality improvement program, which is consistent with current requirements for ongoing monitoring and evaluation of the quality and appropriateness of care.

Security Clearance

Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the IHS (Indian Health Service). Before starting work requiring routine access to IHS facilities or systems each person must complete an FBI National Criminal History Check (Fingerprint Check) adjudicated by an IHS employee using the Office of Personnel Management Personnel Investigations Processing System. Contractors shall allow five business days for IHS processing of fingerprints taken electronically at an IHS site and thirty business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of IHS sites with electronic fingerprint capability is available from the Contracting Officer.

The IHS utilizes the eQIP (Electronic Questionnaire Investigations Processing) system to process background investigations. Contractors are required to work with the Service Unit Background Coordinator or other designee to properly complete their eQIP entry without error. Proper submission of the eQIP entry to the OPM (Office of Personnel Management) is required prior to the individual being allowed to begin their performance under this contract. Computers have been provided to the Service Unit for this purpose.

OIG Exclusion List

No contract award shall be made to a vendor or provider listed on the OIG Exclusion List (http://exclusions.oig.hhs.gov) throughout the duration of the contract. Should a candidate be found with a non-favorable security clearance it shall be the contractor's responsibility to replace the candidate working under the contract/purchase order with a suitable candidate. It shall be the responsibility of the contractor to notify the Acquisition Office is there is a change in provider.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the LEIE (HHS Office of Inspector General List of Excluded Individuals/Entities), http://exclusions.oig.hhs.gov. As soon as practicable prior to the performance of the work, the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to IHS is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour, or Cost-Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed-Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

The Government will pay for the cost to process the contractor's suitability clearances. However, multiple investigations for the same position may, at the Contracting Officer's discretion, lead to a reduction(s) in the contract price of no more than the cost of the investigation(s).