Heating element

1.  JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
2. This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR Part 12 - Acquisition of Commercial Products and Commercial Services | Acquisition.GOV and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.
3. Request for Quote number in header applies and is used as the solicitation number. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87, effective, 7 March 2016.
4. It is anticipated that a competitive price purchase order shall be awarded as a result of this synopsis/solicitation. All qualified sources may submit a quotation, (vendor must have an active registration in SAM.Gov prior to award and be an authorized distributor of the OEM) which if timely received, shall be considered by this agency.
5. Payments are NET 30 and will be made in accordance with the FAR 52.232-25 Prompt payment clause 52.232-25 Prompt Payment. | Acquisition.GOV.
6. All acquisitions expected to exceed $10k can also be found on SAM.GOV under the same solicitation/RFQ listed in the header.
7. The U.S. Coast Guard, Surface Forces Logistics Center (SFLC) intends to award a Firm Fixed Price Purchase Order.
8. NAICS CODE: 336611

QUOTES DUE:­­­­­­­­­­­­ 08/04/2023

This acquisition is __ unrestricted _X_ set aside: _X_100% for: _X_ small business

Companies must be registered with the System for Award Management (SAM.gov) and have a valid SAM.gov Unique Entity ID (UEI) number included in their quote.

IMPORTANT**PLEASE READ:

It is the Government’s belief that only the OEM, IN-MAR SOLUTIONS, LLC and/or their authorized distributors, can obtain the required technical and engineering data and genuine OEM parts required to successfully provide these items. Authorized distributors having the expertise and required capabilities to provide these items are invited to submit a quote.  If you submit a quote for this solicitation, IT MUST include a letter from the OEM, IN-MAR SOLUTIONS, LLC, verifying your company is an authorized distributor and verifying the OEM, IN-MAR SOLUTIONS, LLC, will supply you only genuine OEM parts.

The United States Coast Guard Surface Forces Logistics Centerhas a requirement for the following items:

ITEM #1:

NSN: 4520-01-645-1104
DESCRIPTION: HEATING ELEMENT, NONSUBMERS
PART NUMBER: IM-DEEP-010-115-05

MFG NAME:  IN-MAR SYSTEMS, INC.

PRESERVATION, PACKING, & MARKING/LABEL SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A DOUBLE LAYER OF 3/4 INCH BUBBLE WRAP AND PACKED IN AN APPROPRIATELY SIZED ASTM-D5118 DOUBLE-WALL FIBERBOARD BOX.

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A BUBBLE WRAP, AS NEEDED, UTILIZING CUSHIONING, BLOCKING AND BRACING AND BAGGED. BAG CLOSURE SHALL BE AFFECTED BY HEAT-SEALING, ADHESIVES, OR TAPING. OTHER TYPE BAG CLOSURES SUCH AS PRESSURE-FIT, ZIPPER, AND OTHERS, ARE ACCEPTABLE. PLACED INSIDE OF BAG SHALL BE DESICCANT IN ACCORDANCE WITH TYPE II OR III OF MIL-D-3464. PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOOD-CLEATED PANELBOARD SHIPPING BOX OR ASTM D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX.

MARKING IAW MIL-STD-129R.

PACKAGE LABEL:

ITEM NAME:

PART NUMBER:

NSN:

QTY: (EXAMPLE 1 EA)

COND-A

CONTRACT NUMBER / ORDER NUMBER

QTY:   54        UNIT OF ISSUE: EA

PRICE: $____________    TOTAL: $____________

U.S COAST GUARD DATE MATERIAL REQUIRED:  02/01/2024

VENDORS EARLIEST/BEST DELIVERY DATE: ______________

ITEM #2:

NSN: 2090 01-562-8060
DESCRIPTION: WIPER BLADE ASSEMBLY
PART NUMBER: IM-DEEP-233-800

MFG NAME:  IN-MAR SYSTEMS, INC.

PRESERVATION, PACKING, & MARKING/LABEL SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A DOUBLE LAYER OF 3/4 INCH BUBBLE WRAP AND PACKED IN AN APPROPRIATELY SIZED ASTM-D5118 DOUBLE-WALL FIBERBOARD BOX.

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A BUBBLE WRAP, AS NEEDED, UTILIZING CUSHIONING, BLOCKING AND BRACING AND BAGGED. BAG CLOSURE SHALL BE AFFECTED BY HEAT-SEALING, ADHESIVES, OR TAPING. OTHER TYPE BAG CLOSURES SUCH AS PRESSURE-FIT, ZIPPER, AND OTHERS, ARE ACCEPTABLE. PLACED INSIDE OF BAG SHALL BE DESICCANT IN ACCORDANCE WITH TYPE II OR III OF MIL-D-3464. PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOOD-CLEATED PANELBOARD SHIPPING BOX OR ASTM D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX.

MARKING IAW MIL-STD-129R.

PACKAGE LABEL:

ITEM NAME:

PART NUMBER:

NSN:

QTY: (EXAMPLE 1 EA)

COND-A

CONTRACT NUMBER / ORDER NUMBER

QTY:   110      UNIT OF ISSUE: EA

PRICE: $____________    TOTAL: $____________

U.S COAST GUARD DATE MATERIAL REQUIRED:  02/01/2024

VENDORS EARLIEST/BEST DELIVERY DATE: ______________

ITEM #3:

NSN: 2090 01-614-5680
DESCRIPTION: BLADE ARM ASSEMBLY
PART NUMBER: IM-DEEP-469-800

MFG NAME:  IN-MAR SYSTEMS, INC.

PRESERVATION, PACKING, & MARKING/LABEL SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A DOUBLE LAYER OF 3/4 INCH BUBBLE WRAP AND PACKED IN AN APPROPRIATELY SIZED ASTM-D5118 DOUBLE-WALL FIBERBOARD BOX.

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A BUBBLE WRAP, AS NEEDED, UTILIZING CUSHIONING, BLOCKING AND BRACING AND BAGGED. BAG CLOSURE SHALL BE AFFECTED BY HEAT-SEALING, ADHESIVES, OR TAPING. OTHER TYPE BAG CLOSURES SUCH AS PRESSURE-FIT, ZIPPER, AND OTHERS, ARE ACCEPTABLE. PLACED INSIDE OF BAG SHALL BE DESICCANT IN ACCORDANCE WITH TYPE II OR III OF MIL-D-3464. PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOOD-CLEATED PANELBOARD SHIPPING BOX OR ASTM D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX.

MARKING IAW MIL-STD-129R.

PACKAGE LABEL:

ITEM NAME:

PART NUMBER:

NSN:

QTY: (EXAMPLE 1 EA)

COND-A

CONTRACT NUMBER / ORDER NUMBER

QTY:   80        UNIT OF ISSUE: EA

PRICE: $____________    TOTAL: $____________

U.S COAST GUARD DATE MATERIAL REQUIRED:  02/01/2024

VENDORS EARLIEST/BEST DELIVERY DATE: ______________

ITEM #4:

NSN: 4520 01-575-1665
DESCRIPTION: HEATING ELEMENT, ELECTRICAL
PART NUMBER: IM-DEEP-01-115-09

MFG NAME:  IN-MAR SYSTEMS, INC.

PRESERVATION, PACKING, & MARKING/LABEL SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A DOUBLE LAYER OF 3/4 INCH BUBBLE WRAP AND PACKED IN AN APPROPRIATELY SIZED ASTM-D5118 DOUBLE-WALL FIBERBOARD BOX.

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A BUBBLE WRAP, AS NEEDED, UTILIZING CUSHIONING, BLOCKING AND BRACING AND BAGGED. BAG CLOSURE SHALL BE AFFECTED BY HEAT-SEALING, ADHESIVES, OR TAPING. OTHER TYPE BAG CLOSURES SUCH AS PRESSURE-FIT, ZIPPER, AND OTHERS, ARE ACCEPTABLE. PLACED INSIDE OF BAG SHALL BE DESICCANT IN ACCORDANCE WITH TYPE II OR III OF MIL-D-3464. PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOOD-CLEATED PANELBOARD SHIPPING BOX OR ASTM D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX.

MARKING IAW MIL-STD-129R.

PACKAGE LABEL:

ITEM NAME:

PART NUMBER:

NSN:

QTY: (EXAMPLE 1 EA)

COND-A

CONTRACT NUMBER / ORDER NUMBER

QTY:   34        UNIT OF ISSUE: EA

PRICE: $____________    TOTAL: $____________

U.S COAST GUARD DATE MATERIAL REQUIRED:  02/01/2024

VENDORS EARLIEST/BEST DELIVERY DATE: ______________

ITEM #5:

NSN: 4520 01-573-4801
DESCRIPTION: HEATING ELEMENT, ELECTRICAL
PART NUMBER: IM-DEEP-010-115-02

MFG NAME:  IN-MAR SYSTEMS, INC.

PRESERVATION, PACKING, & MARKING/LABEL SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A DOUBLE LAYER OF 3/4 INCH BUBBLE WRAP AND PACKED IN AN APPROPRIATELY SIZED ASTM-D5118 DOUBLE-WALL FIBERBOARD BOX.

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A BUBBLE WRAP, AS NEEDED, UTILIZING CUSHIONING, BLOCKING AND BRACING AND BAGGED. BAG CLOSURE SHALL BE AFFECTED BY HEAT-SEALING, ADHESIVES, OR TAPING. OTHER TYPE BAG CLOSURES SUCH AS PRESSURE-FIT, ZIPPER, AND OTHERS, ARE ACCEPTABLE. PLACED INSIDE OF BAG SHALL BE DESICCANT IN ACCORDANCE WITH TYPE II OR III OF MIL-D-3464. PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOOD-CLEATED PANELBOARD SHIPPING BOX OR ASTM D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX.

MARKING IAW MIL-STD-129R.

PACKAGE LABEL:

ITEM NAME:

PART NUMBER:

NSN:

QTY: (EXAMPLE 1 EA)

COND-A

CONTRACT NUMBER / ORDER NUMBER

QTY:   25        UNIT OF ISSUE: EA

PRICE: $____________    TOTAL: $____________

U.S COAST GUARD DATE MATERIAL REQUIRED:  02/01/2024

VENDORS EARLIEST/BEST DELIVERY DATE: ______________

ITEM #6:

NSN: 4520 01-573-6449
DESCRIPTION: HEATING ELEMENT, ELECTRICAL
PART NUMBER: IM-DEEP-010-115-03

MFG NAME:  IN-MAR SYSTEMS, INC.

PRESERVATION, PACKING, & MARKING/LABEL SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A DOUBLE LAYER OF 3/4 INCH BUBBLE WRAP AND PACKED IN AN APPROPRIATELY SIZED ASTM-D5118 DOUBLE-WALL FIBERBOARD BOX.

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A BUBBLE WRAP, AS NEEDED, UTILIZING CUSHIONING, BLOCKING AND BRACING AND BAGGED. BAG CLOSURE SHALL BE AFFECTED BY HEAT-SEALING, ADHESIVES, OR TAPING. OTHER TYPE BAG CLOSURES SUCH AS PRESSURE-FIT, ZIPPER, AND OTHERS, ARE ACCEPTABLE. PLACED INSIDE OF BAG SHALL BE DESICCANT IN ACCORDANCE WITH TYPE II OR III OF MIL-D-3464. PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOOD-CLEATED PANELBOARD SHIPPING BOX OR ASTM D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX.

MARKING IAW MIL-STD-129R.

PACKAGE LABEL:

ITEM NAME:

PART NUMBER:

NSN:

QTY: (EXAMPLE 1 EA)

COND-A

CONTRACT NUMBER / ORDER NUMBER

QTY:   32        UNIT OF ISSUE: EA

PRICE: $____________    TOTAL: $____________

U.S COAST GUARD DATE MATERIAL REQUIRED:  02/01/2024

VENDORS EARLIEST/BEST DELIVERY DATE: ______________

ITEM #7:

NSN: 4520 01-574-6983
DESCRIPTION: HEATING ELEMENT, ELECTRICAL
PART NUMBER: IM-DEEP-010-115-07

MFG NAME:  IN-MAR SYSTEMS, INC.

PRESERVATION, PACKING, & MARKING/LABEL SHALL BE IN ACCORDANCE WITH SPECIFICATIONS:

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A DOUBLE LAYER OF 3/4 INCH BUBBLE WRAP AND PACKED IN AN APPROPRIATELY SIZED ASTM-D5118 DOUBLE-WALL FIBERBOARD BOX.

INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MILSTD-2073-1 E METHOD 10, CUSHIONED IN A BUBBLE WRAP, AS NEEDED, UTILIZING CUSHIONING, BLOCKING AND BRACING AND BAGGED. BAG CLOSURE SHALL BE AFFECTED BY HEAT-SEALING, ADHESIVES, OR TAPING. OTHER TYPE BAG CLOSURES SUCH AS PRESSURE-FIT, ZIPPER, AND OTHERS, ARE ACCEPTABLE. PLACED INSIDE OF BAG SHALL BE DESICCANT IN ACCORDANCE WITH TYPE II OR III OF MIL-D-3464. PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOOD-CLEATED PANELBOARD SHIPPING BOX OR ASTM D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX.

MARKING IAW MIL-STD-129R.

PACKAGE LABEL:

ITEM NAME:

PART NUMBER:

NSN:

QTY: (EXAMPLE 1 EA)

COND-A

CONTRACT NUMBER / ORDER NUMBER

QTY:   33        UNIT OF ISSUE: EA

PRICE: $____________    TOTAL: $____________

U.S COAST GUARD DATE MATERIAL REQUIRED:  02/01/2024

VENDORS EARLIEST/BEST DELIVERY DATE: ______________

**SHIPPING: FOB DESTINATION REQUIRED. **

** Total cost shall have delivery and any Freight charges to zip code 21226 included. *

NO SUBSTITUTIONS.

Are you able to meet packaging requirements? Yes ___ No ____

The items are used on various US Coast Guard vessels.

Substitute part numbers are NOT acceptable.

PLEASE COMPLETE ALL HIGHLIGHTED INFORMATION

Date: 

Company Name:  

Point of Contact:

Address:

Phone:

Email:

IS YOUR COMPANY REGISTERED AND ACTIVE IN SYSTEM FOR AWARD MANAGEMENT (SAM.GOV)?  (REQUIRED FOR AWARD) https://sam.gov/content/home) 

   _______YES ________NO

SAM.GOV UNIQUE ENTITY ID (MANDATORY): _______________

TIN NO. (MANDATORY): _______________

Preparation For Delivery

All material must be shipped to U.S. Coast Guard Surface Forces Logistics Center, 2401 Hawkins Point Road, Receiving Room- BLDG 88, Baltimore, MD, 21226 for this Purchase Order. Material must be accompanied by an itemized packaging list securely attached to the outside of the shipment.

All Deliveries are to be made Monday through Friday between the hours of 7:00 a.m. to 1:00 p.m. EST.

Please make sure that any changes in Delivery Timeframes or tracking information get sent to gina.m.baran@uscg.mil.

VERY IMPORTANT:

SHIP TO:

               USCG SURFACE FORCES LOGISTICS CENTER

               2401 HAWKINS POINT ROAD

               RECEIVING ROOM- BUILDING 88

               BALTIMORE, MD 21226

All packing lists shall cite the Purchase Order Number with the packaging in such a manner to ensure identification of the material provided.

Material shall be packed for shipment using Military Packaging, for examples in packaging please reference MIL-STD-2073-1 E. Material must be packaged in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply course to Surface Forces Logistics Center locations.

Packaging shall provide adequate protection for warehouse storage and shipments from the warehouse.

All material shall be marked in accordance with MIL-STD-129R and barcoded unless otherwise authorized by the Contracting Officer. All material will have the Purchase Order Number, National Stock Number (if applicable), Vendor name and Part Number clearly marked on the exterior of all material shipped.

U.S. COAST GUARD APPROVED LABEL SHOULD HAVE THE FOLLOWING

• NATIONAL STOCK NUMBER (NSN)
• ITEM NAME
• PART NUMBER
• PURCHASE ORDER NUMBER
• THE WORDS “COAST GUARD SFLC MATERIAL” CONDITION (A)
• QUANTITY AND UNIT OF ISSUE, I.E (1-E)

Invoicing In IPP

It is now a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.

All invoices must contain the following information: CG contract number, vendor’s invoice number, vendor’s UEI, UEI & TINs number, cage number, PO item number, description of supplies or services, unit prices and extended totals (INVOICES FOR PURCHASE ORDERS AWARDED BY SURFACE FORCE LOGISTICS CENTER, BALTIMORE ARE TO BE SUMITTED AS NON-PO IN IPP.

To submit an invoice, vendor must have access to www.ipp.gov. Additionally, a copy of the invoice must also be sent to the PO Issuing Office at: gina.m.baran@uscg.mil.

IF YOU HAVE ANY QUESTIONS REGARDING THIS SOLICITATION, PLEASE REFER THEM TO:

GINA.M.BARAN@USCG.MIL

PHONE:  410-762-6352