Hand Held Radio System

DESCRIPTION:THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVLAUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED AND A SEPARATE WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES.This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC-2005-97). Offerors shall submit all questions concerning this solicitation in writing to the Contracting Officer no later than June 18, 2018. All responses to the questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. This RFQ is conducted under the authority of FAR Part 13 Simplified Acquisitions with NAICS code 334220, Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing, having a Small Business Size Standard of 1,250 employees. This requirement is being competed as total small business set-aside. All interested responsible small business concerns may submit a quotation. The Drug Enforcement Administration (DEA) has a requirement for the purchase of a radio system. Attached are the Specifications for solicitation 15DDHQ18Q00000108. Please submit a quote for the required radio system that meet the requirements. All communications and documents must include the solicitation # 15DDHQ18Q00000108. Please email your quote to madeline.c.small@usdoj.gov no later than June 25, 2018, 2:00 PM Eastern Time. Please direct any questions regarding this solicitation to Lisa Taylor, Contracting Officer, at lisa.taylor2@usdoj.gov no later than June 18, 2018. Your quote must meet all requirements of FAR 52.212-1, as well as include the following information: 1-Information sufficient to demonstrate you can meet or exceed the requirements in the Specifications. 2-Firm fixed price quote for the radio system. 3-Payment Terms: Net 30. 4- The requested delivery is within 30 days after receipt of the order (ARO). FOB Destination for delivery to DEA, Attn: Office of Inspection (IG) - David Thacker, 8701 Morrisette Dr., Springfield, VA 22152. 5-Company DUNS No. To be eligible for this award, the quoter must be registered with the System for Award Management at www.sam.gov., and have completed the Representations and Certifications therein for the specified NAICS code, or submit separate Representations and Certifications if the specified NAICS code is not listed in their SAM registration. The provision at FAR 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. Quoter shall clearly demonstrate their ability to meet the technical requirements and deliverable schedule as outlined in this solicitation. Quote shall include shipping costs.

BASIS OF AWARD: Award will be made on an all or none basis to the responsible firm whose quote is most advantageous to the government, price and other factors considered. After receiving a fixed rate for each line item, the extended line item amount will be calculated by multiplying the fixed rate by its listed quantity. The extended amounts for each line item will be added to get the quote total.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html

52.204-13, System for Award Management Maintenance (OCT 2016)

52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014)52.212-3, Offeror Representations and Certifications -- Commercial Items. The quoter must have completed the Online Representations and Certifications Application (ORCA), which must be uploaded to the System for Award Management (SAM) at www.sam.gov.

52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition. Additional FAR 52.212-5 clauses cited in the clause applicable to this acquisition are: 52.222-3, Convict Labor; 52.222-19, Child Labor - Cooperation with Authorities And Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.232-33, Payment by Electronic Funds Transfer; 52.252-1, Solicitation Provisions Incorporated by Reference: 52.252-2, Clauses Incorporated by Reference; 52.232-39, Enforceability of Unauthorized Obligations; 52.232-40, Providing Accelerated Payments to Small Business Subcontractors; 52.247-34, FOB Destination; DEA-2852.209-70, Organizational Conflicts of Interest; DEA-2852.209-79, Contractor Internal Confidentiality Agreements of Statements Prohibiting or Restricting Reporting of Waste, Fraud, and Abuse; DEA-2852.242-71 INVOICE REQUIREMENTS (MAY 2012); (a) The Contractor shall submit scanned or electronic images of invoice(s) to the following e-mail addresses:DEA, Attn: Office of Inspections (IG), Invoice.inspections@usdoj.gov, Springfield, VA 22152 (b) The date of record for invoice receipt is established on the day of receipt of the e-mail if it arrives before the end of standard business hours (5 p.m. local), or the next business day if the invoice arrives outside of normal business hours. Scanned documents with original signatures in .pdf or other graphic formats attached to the e-mail are acceptable. Digital/electronic signatures and certificates cannot be processed by DEA and will be returned.(c) In addition to the items specified in FAR 32.905(b), a proper invoice shall also include the following minimum additional information and/or attached documentation:(1) Total/cumulative charges for the billing period for each Contract Line Item Number (CLIN); (2) Dates upon which items/services were delivered; and (3) The Contractor's Taxpayer Identification Number (TIN).(d) Invoices will be rejected if they are illegible or otherwise unreadable, or if they do not contain the required information or signatures. (End of clause)



DEA RADIO SYSTEM; Drug Enforcement Administration (DEA);ARLINGTON, VA.

SECTION 1- GENERAL REQUIREMENTS

1.1 Location of work. 600/700 Army Navy Dr. Arlington Virginia. 22202

1.2 Summary of Work.

This summary applies to the procurement, installation, training, and testing of a hand held radio system at the stated location. The contractor shall furnish a complete P25 compliant turnkey system including all labor, materials and equipment to furnish a complete and functional system.

1.3 System, Warranty and Maintenance.

The system shall include:



Item No. / Description Quantity/Unit Unit Price Total Amount



0001 Hand-held UHF radios with antenna

belt clip, battery and emergency

button capable of operating

in the 400 - 430 MHz frequency. 115 Each $__________ $________



0002 Battery 80 Each $__________ $_________



0003 Holster with belt loop capable of

holding the radio 70 Each $___________ $_________



0004 Single desktop Charger 52 Each $__________ $__________



0005 Multiple bay chargers Capable of

accommodating six radios each

with smart charging/battery status

display; to charge a total of 70 radios 12 Each $__________ $___________



0006 Ear buds/phones,listen only 100 Each $_________ $__________



0007 Base station 1 Each $___________



0008 Repeater 1 Each $___________



0009 Training 1 Lump Sum $___________



0010 Programming 1 Lump Sum $___________



0011 Maintenance Contract

option after warranty expires) 1 Lump Sum $___________



Total Quote - All or None $____________





1.4 Radio Coverage Site Survey.

The contractor shall visit the site to verify radio communication coverage and determine if there are any conditions that would interfere with the radios reception and transmission requiring the need of additional equipment. The coverage area includes floors one through twelve also including the penthouse of both buildings at 600 and 700 Army Navy Dr., the Bl and B2 parking garage areas and all exterior guard booths. Exact radio frequency for Item 0001 will be furnished to the contractor upon contract award. The location for Item 0008, Repeater, will be determined during the site visit.



The Site visit will be held June 18, 2018 at 9:00 a.m., ET, 600 Army Navy Dr., Arlington, Virginia. Contact David Thacker at 202-307-3621 to obtain entrance into the facility.



1.5 Substitution of Equipment.

The substitution of equipment after bid dates will occur only when there is a significant advantage to DEA created by an overall upgrading of a component(s) by a manufacturer or an operational advantage created by a change in the state of the art of the equipment to be supplied. In the event the above occurs, the contractor shall apprise the DEA representatives of the new equipment and shall provide DEA the new information. At the DEA's discretion the option to accept or reject the substitution will then be exercised.



1.6 Coordination.

The contractor shall coordinate all project activities with the DEA project representative.



1.7 Submittals of material lists technical information sheets and variances.

A. A materials list with the names of manufacturers, model numbers, and technical information on all items proposed.

B. Product technical information sheets for each principal component in the proposed radio system.



1.8 Warranties.

The contractor shall guarantee all equipment and systems for a minimum period of one year. commencing with the successful DEA test and acceptance. The warranty shall cover all costs for the warranty service, including parts, labor, field service, pickup, transportation, delivery and reinstallation and retesting. Requests for service placed by DEA Monday through Friday between the hours of 6 a.m. to 6 p.m. shall be responded to within 24 hours.



1.9 Contracting Office Address: DEA, Attn: Office of Acquisition and Relocation Management, 8701 Morrisette Dr., Springfield, VA 22152. Primary Point of Contact.: Lisa Taylor, Contracting Officer, lisa.taylor2@usdoj.gov. Phone: 202-307-7820