Force Protection Shredders

HQ0423-21-R-0038
REQUEST FOR QUOTE (RFQ)
Force Protection Shredders

Title of requirement:  Force Protection Shredders for Defense Finance and Accounting Service Indianapolis (DFAS-IN)

This is a combined synopsis/solicitation RFQ for the purchase of a Hard Disk Drive (HDD) degausser, HDD Crusher, and a Solid State Drive (SSD) disintegrator, utility cart, 50 trash bags for the SSD disintegrator, spare parts kit(s) for SSD disintegrator, and a 1 year warranty for DFAS-IN in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.  This announcement constitutes the only solicitation, quotations are being requested and written solicitation will not be issued. 

Set Aside:  This will be a total small business set-aside.  NAICS code for this announcement is 334112 with small business size standard of 1,250.  Quotes only from small business concerns and Federal Prison Industries (FPI) will be accepted.  Quotes received from concerns that are not small business or FPI shall be considered nonresponsive and will be rejected. 

Reference No.:KOAIN21RI930

SOLICITATION CLOSING DATE:  All quotes must be received by the closing date/time on August 6, 2021 at 1:00 PM eastern.  Preferred delivery method for submission of your quote is via email: anthony.m.svab2.civ@mail.mil.  Quotes shall include at a minimum, in addition to the items listed in the section “BASIS for AWARD” below, the following:

• Unit pricing per line item as shown on the separately attached schedule of items table;
• Vendor Contact Name, Phone Number and Email Address
• Company Cage Code and DUNS Number
• Tax Identification Number
• Business Size:  Small/Large/Other: _______________
• Place of Manufacture

Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

Attached Documents: Description of Need (DON), Schedule of Items, Technical Certification Sheet, Full Text (Clauses and Provisions).

Issued by:

Point of Contact: Anthony Svab

DFAS Contract Services Directorate

3990 E Broad Street

Bldg. 21

Columbus, OH  43213-1152

Phone:  614-701-4283

Fax:  614-701-2918;

Email address:  anthony.m.svab2.civ@mail.mil

Contract Type:  Under FAR Part 13.3 the Government intends to award a single firm fixed Price (FFP) award. 

**COMPLETE AND RETURN:  Technical Certification Form:  You MUST complete and return the Technical Certification Forms (attached separately) if you are submitting a HDD degausser, HSS crusher, as well as a SSD disintegrator, that is a different brand than the ones listed within this RFQ.  If you do not complete and return the Technical Certification Form with the submission of your quote, then your quote will NOT be considered for award. 

REQUIRED: Page 1-2 of the document “Full Text” must be completed by the vendor and sent in with that vendor’s quote. Failure to complete the necessary representations of these two (2) provisions will result in that vendor’s quote NOT be considered for award. Please refer to the first paragraph of page 3 under provision FAR 52.212-3 and make sure your company completes any representations required under that provision.

Description of Need (DON):  In accordance with the attached DON, the contractor will deliver a Hard Disk Drive (HDD) Degausser, HDD Crusher, and Solid State Drive (SSD) disintegrator that meets National Security Agency (NSA) standards for destruction of classified media. In addition, the contractor will also include a utility cart, as well as a spare parts kit and a set of 50 trash bags for the SSD disintegrator, and a one-year warranty for the items listed above. These items shall be delivered to the Defense Finance and Accounting Service (DFAS) Indianapolis Warehouse. This contract shall also include standard one-year warranty/maintenance.

The contractor is responsible for delivery of the product. Any and all visible product damage/defects to-the-point of final acceptance by warehouse personnel will be the responsibility of the contractor who will be responsible for all costs associated with replacement.

The contractor providing products identified in this RFQ shall meet all the specifications identified in the attached DON, to include:

• One (1) HDD Degausser that meets NSA standards for destruction of classified media
• One (1) HDD Crusher that meets NSA standards for destruction of classified media
• One (1) SDD Disinitegrator that meets NSA standards for destruction of classified media
• Utility Cart that holds the HDD degausser and HDD crusher and has wheels for mobility
• Spare parts kit for the SSD Disinitegrator (if the manufacturer makes a spare parts kit for the specific model)
• Set of 50 trash bags for the SSD Disintegrator
• One year of warranty (parts and labor)

**This RFQ is requesting a Brand Name or Equal for this requirement. The requested HDD Degausser is a Data Security HD-5T Degausser. The HDD Crusher is a Data Security DB-4000 Destruction Device. The SSD Disintegrator is a Data Security SSMD-2mm Solid State Media Disintegrator. If you are submitting a quote that is not for this brand name for these models, then your models need to meet the outlined salient features found below. In addition, any quote using a different brand and make will be REQUIRED to submit a Technical Certification Sheet. This sheet must be completed in its entirety to be considered for award.**

Required Salient Features for Other Models:

Required Salient Features for Hard Drive Disk (HDD) Degausser

• NSA Approved HDD Degausser (must submit proof)

• Single pass degausser

• Able to meet destruction timelines in the event of a declared emergency destruction of classified electronic media

• Degausser must be capable of handling 3.5” HDD minimum

• Power Requirement: 110V or 230V

Required Salient Features for Hard Drive Disk (HDD) Crusher

• NSA Approved HDD Crusher (must submit proof)

• Able to meet destruction timelines in the event of a declared emergency destruction of classified electronic media

• Crusher must be capable of handling 3.5” HDD minimum

• Power Requirement: 110V or 230V

Required Salient Features for Solid State Drive (SSD) Disintegrator

• NSA Approved SSD Disintegrator (Must submit proof)

• Capable of shredding the SSD into pieces no greater in size than 2mm

• Power Requirement: 110V or 230V

• Capable of shredding SSD media types up to 8” in length (SIM Card, Flash Drive, Circuit Board, Solid State Drive, Cell Phone, Tablet. CD, DVD, and BD when mixed with other storage devices)

Required Features for Parts Kit, Cart, and SSD Disintegrator Trash Bags

• Spare Parts kit(s) for the SSD Disintegrator if one is available from the manufacturer.

• 50 trash bags for the SSD Disintegrator

• Utility cart is capable of holding both the HDD degausser and HDD crusher and have wheels for mobility.

• Contract includes a standard one-year warranty (including labor and maintenance)

Warranties: The contractor shall provide all services associated with manufactures Lifetime Limited warranty to include shipping and all other fees within the first 90 days.

Delivery:   Deliver FOB Destination to occur no later than 30 days after award.  Address for Delivery:

DFAS Indianapolis:

DFAS-IN Warehouse

3250 N. Post Rd

Suite 315, Bldg 3

Indianapolis, IN 46226-6536

POC: Phillip Hirman, 317-212-1119
 

List any Acceptance Criteria:   All or none basis.   

BASIS FOR SELECTION:  The Government will award a single contract to the Contractor whose quote is determined to be lowest price technically acceptable.

BASIS FOR DETERMINING TECHNICAL QUALIFICATION: Quoted items must be either: 1) A Data Security HD-5T Degausser, DB-4000 Destruction Device, and a SSMD-2mm Solid State Media Disintegrator OR 2) be another brand that meets the technical requirements identified above.  You MUST return the Technical Certification Form (attached separately) if you are quoting a different brand than the one specified.  Failure to complete and return the Technical Certification Form will result in your quote not being considered for award. 

Cost of Quotes:  Expenses incurred in the preparation of quotes in response to this RFQ are the vendor’s sole responsibility and not reimbursable by the Government. 

Invoicing and Payment:  Invoices shall be submitted as a 2-in-1 or Combo invoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow.  It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment.  Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.

Contracting Officer’s Representative (COR):  The COR will act as the on-site, technical point-of-contact for the Government during execution of this contract.  The COR’s authority is limited to technical issues and is not authorized to make contractual decisions.  The COR will monitor performance, funding and payment requirements.  An alternate, will be assigned if the designated COR is unavailable.  COR will be provided upon award of any resultant contract.

Applicable Provisions and Clauses:  The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06.  The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award.  NOTE:  The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far. 

Provisions by Reference: 

52.204-7

System for Award Management

OCT 2018

52.204-16

Commercial and Government Entity Code Reporting

AUG 2020

52.209-11

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1

Instructions to Offerors – Commercial Items

JUN 2020

252.203-7005

Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7008

Compliance with Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7016

Covered Defense Telecommunications Equipment or Services--Representation

DEC 2019

252.204-7017

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

DEC 2019

252.204-7019

Notice of NIST SO 800-171 DoD Assessment Requirements

NOV 2020

Clauses By Reference:

52.204-13

System of Award Management Maintenance

OCT 2018

52.204-18

Commercial and Government Entity Code Maintenance

AUG 2020

52.204-19

Incorporation by Reference of Representation and Certifications

DEC 2014

52.211-17

Delivery of Excess Quantities

SEPT 1989

52.212-4

Contract Terms and Conditions – Commercial Items

OCT 2018

52.219-6

Notice of Total Small Business Set-Aside (DEVIATION 2020-O0008) (Revision 2)

NOV 2020

52.232-39

Unenforceability of Unauthorized Obligations

JUN 2013

52.232-40

Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.253-1

Computer Generated Forms

JAN 1991

252.203-7000

Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.204-7012

Safeguarding of Unclassified Controlled Technical Information

DEC 2019

252.204-7015

Notice of Authorized Disclosure of Information to Litigation Support Contractors

MAY 2016

252.204-7018

Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7020

NIST SP 800-171 DoD Assessment Requirements

NOV 2020

252.223-7008

Prohibition of Hexavalent Chromium

JUN 2013

252.225-7001

Buy American and Balance of Payments Program

DEC 2017

252.232-7003

Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006

Wide Area Workflow Payment Instructions

DEC 2018

252.232-7010

Levies on Contract Payments

DEC 2006

252.232-7017

Accelerating Payments to Small Business Subcontractors--Prohibition on Fees and Consideration

APR 2020

252.244-7000

Subcontracts for Commercial Items

JAN 2021

252.247-7023

Transportation of Supplies by Sea – Basic

FEB 2019

Incorporated by Full Text:  The following provisions and clauses in full text have been separately attached:

52.204-24

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

OCT 2020

52.204-25

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

AUG 2020

52.204-26

Covered Telecommunications Equipment or Services – Representation

OCT 2020

52.212-3 Alt. I

Offeror Representations and Certifications—Commercial Items – Alternate I

OCT 2014

52.212-5

Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items

JAN 2021

52.222-19

Child Labor—Cooperation with Authorities and Remedies

JAN 2020

52.252-1

Solicitation Provisions Incorporated by Reference

FEB 1998

52.252-2

Clauses Incorporated by Reference

FEB 1998

52.252-6

Authorized Deviations in Clauses

NOV 2020

QUESTIONS AND INQUIRIES CONCERNING THIS RFQ:  All questions and inquiries concerning any aspect of this requirement must be submitted in writing to anthony.m.svab2.civ@mail.mil. Telephone requests will not be honored.  The Government’s response to inquiries will be made in writing.  Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment.  Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award. 

PLEASE NOTE:  A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order.