Field Procedures Workshop lodging and conference space
Closed Solicitation Posted
- Solicitation number
- NC-NJ3000-23-01128
- Agency
-
National Oceanic and Atmospheric Administration
Department of Commerce
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- PSC
- R499 Support- Professional: Other
- Place of performance
- Seattle, Washington, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The National Oceanic and Atmospheric Administration (NOAA) requires meeting space, lodging, and AV services for its annual Field Procedures Workshop, to be held in Seattle, WA, from January 22 to 26, 2024. The workshop aims to facilitate collaboration and discussion among NOAA's Office of Coast Survey and Hydrographic Surveys Division, focusing on best practices, emerging technologies, and developments in hydrography. The contract will be awarded on a firm fixed price basis, with the anticipated award date being on or about September 12, 2023.
Services and products to be provided:
- Meeting and conference facilitation services.
- Lodging for attendees.
- Conference space to accommodate up to 150 attendees.
- Audio/visual services and equipment for the main meeting room and three breakout rooms.
- Support for AV services and equipment during the workshop.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001 Questions and Answers posted. Quote deadline is not extended.
THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.
This synopsis/solicitation NC-NJ3000-23-01128 constitutes a Request for Quote (RFQ) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-04.
The National Oceanic Atmospheric Administration (NOAA), National Ocean Service (NOS), Office of Coast Survey (OCS) has a requirement for Meeting/Workshop lodging, conference space, and AV services. The Period of Performance is 1/22/2024 – 1/26/2024 with the meetings anticipated to take place in Seattle, Washington.
Field Procedure Workshop - meeting/conference facilitation service in accordance with the Statement of Work Meeting Dates: January 22 -26, 2024
Contract Type/Evaluation
The Government will award a firm fixed price contract based on Lowest Price Technically Acceptable. Quotes shall include all costs associated with each CLIN unless otherwise indicated on the vendor’s proposal.
This RFQ is 100% set aside for small businesses. The associated NAICS code is 561920, Convention and Trade Show Organizers, with a Size Standard of $20 million.
Offeror Instructions
Each offeror must provide the following information with the proposal:
- The Request for Quote (RFQ) number;
- The Name, Address, Telephone Number, and UEI Number of the Offeror;
- Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quotes that reject the terms and conditions of the RFQ may be excluded from consideration;
- Acknowledgment of Solicitation Amendments (SF-30), if any, and;
- Completed Past Performance References .
Contractors who do not respond to items 1 through 5 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.
Questions
All questions must be submitted in writing to Kelly.Parr@noaa.gov by 2:00 PM. Eastern Daylight Time (EDT) on September 5, 2023. Telephone inquiries will not be honored.
Quotation Submission Response
Quotes in response to this solicitation shall be submitted electronically via email by 4:00 PM EDT, on September 8, 2023 to the following Government representative(s):
Kelly Parr, Contracting Officer
Kelly.Parr@noaa.gov
757-274-5076
It is the Offeror’s responsibility to ensure that any submission transmitted to the specified Government representative(s) is received prior to the due date specified herein.
Offerors are highly encouraged to contact the Government representative(s) specified above prior to the solicitation’s stated time and date for receipt of offers to ensure the Government has received the submission. Offers received after the date and time specified in this solicitation may be excluded from consideration.
The anticipated award date is on or about September 12, 2023.
** Please note: Upon contract award and before any service begins, the contract issued requires the Contractor to provide evidence meeting the NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy in accordance with the NOAA Acquisition Manual (NAM) Contract Clause 1330-52.222-70.**
Update #1 ·
THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.
This synopsis/solicitation NC-NJ3000-23-01128 constitutes a Request for Quote (RFQ) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2023-04.
The National Oceanic Atmospheric Administration (NOAA), National Ocean Service (NOS), Office of Coast Survey (OCS) has a requirement for Meeting/Workshop lodging, conference space, and AV services. The Period of Performance is 1/22/2024 – 1/26/2024 with the meetings anticipated to take place in Seattle, Washington.
Field Procedure Workshop - meeting/conference facilitation service in accordance with the Statement of Work Meeting Dates: January 22 -26, 2024
Contract Type/Evaluation
The Government will award a firm fixed price contract based on Lowest Price Technically Acceptable. Quotes shall include all costs associated with each CLIN unless otherwise indicated on the vendor’s proposal.
This RFQ is 100% set aside for small businesses. The associated NAICS code is 561920, Convention and Trade Show Organizers, with a Size Standard of $20 million.
Offeror Instructions
Each offeror must provide the following information with the proposal:
- The Request for Quote (RFQ) number;
- The Name, Address, Telephone Number, and UEI Number of the Offeror;
- Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Quotes that reject the terms and conditions of the RFQ may be excluded from consideration;
- Acknowledgment of Solicitation Amendments (SF-30), if any, and;
- Completed Past Performance References .
Contractors who do not respond to items 1 through 5 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.
Questions
All questions must be submitted in writing to Kelly.Parr@noaa.gov by 2:00 PM. Eastern Daylight Time (EDT) on September 5, 2023. Telephone inquiries will not be honored.
Quotation Submission Response
Quotes in response to this solicitation shall be submitted electronically via email by 4:00 PM EDT, on September 8, 2023 to the following Government representative(s):
Kelly Parr, Contracting Officer
Kelly.Parr@noaa.gov
757-274-5076
It is the Offeror’s responsibility to ensure that any submission transmitted to the specified Government representative(s) is received prior to the due date specified herein.
Offerors are highly encouraged to contact the Government representative(s) specified above prior to the solicitation’s stated time and date for receipt of offers to ensure the Government has received the submission. Offers received after the date and time specified in this solicitation may be excluded from consideration.
The anticipated award date is on or about September 12, 2023.
** Please note: Upon contract award and before any service begins, the contract issued requires the Contractor to provide evidence meeting the NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy in accordance with the NOAA Acquisition Manual (NAM) Contract Clause 1330-52.222-70.**
Files
| File | Type | Posted |
|---|---|---|
| SF30 RFQ Amendment 0001.pdf | ||
| ConOpps Q and A FPW.pdf | ||
| Field Procedures Workshop SOW.pdf | ||
| RFQ NC-NJ3000-23-01128 Field Procedures Workshop.pdf |
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