Essentials TruBeam Service Agreement for H193072

NOTICE OF INTENT TO SOLE SOURCE



The Department of Veterans Affairs intends to issue sole-source firm-fixed priced award contract, to VARIAN MEDICAL SYSTEMS, INC., 3100 HANSEN WAY, PALO ALTO, CA 94304.



A sole source procurement will be issued to Varian Medical Systems Inc. because they are the only vendor capable of fully performing the service. Due to the proprietary & specialized nature of the work it must be conducted by personnel with a high level of training & qualifications.



This procurement is being conducted in accordance with FAR Part 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The NAICS code is 811219 and has a size standard of $20.5 Million for this procurement.



SCOPE OF WORK The James H. Quillen VA Healthcare System (VAHCS) has a requirement for a service contract on the Varian TrueBeam Linear Accelerator and accessories, including the TrueBeam Lineaar Accelerator H193072, PerfectPitch Couch, MV Imager, KV Imager, Rapid Arc/VVMAT, Optical Imaging, Optical Surface Monitoring Solution and ICVI, which shall provide routine preventative and corrective maintenance in order to ensure optimal working condition and lessen the likelihood of down time. This requirement includes weekday standard Hours from 8AM-5PM and extended hours 5pm to 9pm M-F, 95% Uptime guarantee, 30-minute phone response, 4-hour on-site response time, and Varian remote services.

The Varian TruBeam system has a dedicated VPN connection that allows the OEM to remotely connect into the system to diagnose user-specified issues, push security patches, allow for error log retrieval, and assist users and service engineers from a remote location.

It is required that service personnel are factory trained and certified on the Varian equipment listed below in the 1. EQUIPMENT section.

1. EQUIPMENT:

Equipment to be serviced and/or maintained includes, but is not limited to: (Equipment is located at the James H. Quillen VA Medical Center, Mountain Home, TN)



Functional Location

Description

H193072

Varian TruBeam Linear Accelerator

HCU3358, HPR0791

Perfect Pitch Couch

HML1300

MLC 120

HMA3725, HXMC801

MV Imager



HKA3444, HSA3444, HXKC801

KV Imager

HRD4496

Rapid Arc/VVMAT

HOIC801

Optical Imaging

HOM0565

Optical Surface Monitoring Solutions

HEC0358

ICVI



This notice of intent is not a request for competitive quotes. However, interested parties may identify their interest and capability to respond to the requirement and submit quotations no later than 1pm CST, June 29 2018 to: Michael.Edwards2@va.gov. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.



Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Determination by the Government not to compete the proposed procurement based upon responses received to this notice is solely within the discretion of the Government.