Diagnostic Imaging Service Radiopharmaceuticals

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This is a Sources Sought notice only. This is not a solicitation.
STATEMENT OF WORK
The purpose and scope of this contract is to provide all Diagnostic Imaging Service radiopharmaceutical requirements for VAMC Providence, Rhode Island. Additional, newer formulated, uncommon and research radiopharmaceuticals may be proposed by the Contractor and are in-scope and may be accessioned to this contract via bilateral modification. The contractor shall perform to the full intent and purpose of the contract. .
Contractor shall provide radiopharmaceutical products and gadolinium line sources as listed herein, as required by authorized Providence VA Medical Center staff, in order to support the VA Providence Medical center ( PVAMC) 830 Chalkstone Avenue, Providence RI 02908-4799. All radiopharmaceutical supplies provided under this contractor shall be F.O.B. Destination - fuel surcharges shall not be allowed nor added to the invoice. All radiopharmaceuticals provided shall be USDA and USP approved. There is a required credit for ordered and returned unused unit doses for both MDP and Myoview on a monthly basis. Contractor shall propose its competitive credit for unused doses.
Contractor shall provide for a web-based ordering system that will directly communicate with the radiopharmacy. Emergency radiopharmaceuticals will be ordered by phone to be delivered to the facility within 1 hours.
Contractor shall provide for delivery of three (3) orders per day for items listed in the pricing and cost schedule.
All radiopharmaceuticals are currently tracked using version 15.15 NMIS inventory system. Compatibility with this system is required or the Contractor will provide a viable alternative.
Contractor shall be licensed by the Nuclear Regulatory Commission (NRC) and be regularly established in the business of providing radiopharmaceuticals. Offeror shall provide copies of licenses and certifications along with quote to the Contracting Officer.
1. DELIVERY OF RADIOPHARMACEUTICALS:
Normally, orders will be placed the day prior to scheduled exams:
First delivery shall be required by 7:00 am
Second delivery, call on or about 9:00 am with delivery by 10:30 am
Third delivery, call on or about 11:30 am with delivery by 1:00 pm.
Due to the demands of PVAMC patient care requirements, there shall be no restriction to the number of unit doses which may be placed. In order to provide patient care, contractor shall routinely provide three (3) deliveries per day. Any additional deliveries will be subject to the emergency (STAT) delivery fee.
The delivery order shall specify:
Contract item (s)
Quantity and time (s) of delivery
Applicable VA order number
Orders can be placed verbally by telephone, fax transmission and electronically.
2. DELIVERY of SEALED SOURCES
The Contractor will facilitate ordering of sealed sources for equipment calibration and marking images for patient anatomy size and location as needed.
3. DELIVERY LOCATION:
Deliveries will be made to:
Providence VA Medical Center 830 Chalkstone Avenue Providence, RI 02908-4799
Diagnostic Imaging Service, Building 2B room 279 (Nuclear Medicine Hot Lab)
Delivery prior to 7 am is coordinated with PVAMC Police Service.
4. DELIVERY COMMITMENT:
Time of delivery specified or mutually agreed to at the time of receipt of telephone or web order shall become mandatory upon the Contractor.
5. EMERGENCY ORDERING PROCEDURES:
An added cost is provided in the pricing and cost schedule for additional deliveries in excess of three (3) per day, depending upon the availability of the product, the Contractor shall make deliveries within 1 hour when special orders are placed between the hours of 7:00 am and 4:00 p.m. on weekdays.
6. PERSON'S AUTHORIZED TO PLACE ORDERS:
PVAMC staff is authorized to place orders under this contract as provided in COR delegation memo.
7. SUPPLIES OR SERVICES AND PRICES/COSTS
Contractor shall provide radiopharmaceutical products as listed herein, as required by authorized PVAMC staff, to support the Providence VA Medical Center for the initial year and up to four (4) additional annual delivery orders.
Allowable returns on Tc-99m UD products: Tc-99m NaTcO4-; Tc-99m MDP; Tc-99m DTPA; Tc-99m MAA; Tc-99m PYP; Tc-99 SC = 10%
Returns are calculated based on billing cycle and will only be accepted for processing when submitted within the same billing cycle.
Allowable returns for Myoview Unit Doses = 10% Returns are calculated based on billing cycle and will only be accepted for processing when submitted within the same billing cycle.
Allowable returns for Sestamibi Unit Doses = 10% Returns are calculated based on billing cycle and will only be accepted for processing when submitted within the same billing cycle.
8. QUANTITIES
All quantities under this contract are Estimated (EST) quantities. The quantities set forth in the attachments are exemplar annual estimated quantities.
PAYMENTS AND ORDERS
Payment and orders ("calls") against this IDIQ may occur by delivery order issuance (e.g. SF 1449, OF347 etc.), as a standing order, or special order ("one time") order, or via GPC (Government Purchase Card).
Please submit all applicable company information to leah.bennett2@va.gov by 1300 EST on Thursday, August 15th..