Dari Simultaneous Interpretation for Afghan PMR

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)This solicitation document, HQ0013PMROCT2013, is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract.

(iii)This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60, Effective July 26, 2012. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation.

(iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to procure simultaneous interpretation services in English to and from Dari, table top translation booths and portable headphone equipment and AV Technicians in support of the Defense Security Cooperation Agency, Program Management Review (PMR) currently scheduled from 20-25 October 2013. The solicitation is being issued as 100% small business set aside under North American Classification System (NAICS) code is 541930, Translation and Interpretation Services. The small business size standard is $7.0 million.

(v) Specifies. The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Date Time Frame
20 Oct 2013 Equipment setup and 2 interpreters half day
21 Oct 2013 0800-1600 + evening event 5:00pm-7:00pm
22 Oct 2013 0800-1600
23 Oct 2013 0800-1600 + evening event 6:00pm - 8:00pm
24 Oct 2013 0800-1600 + evening event 6:00pm - 8:00pm
25 Oct 2013 0800-1530

Delivery of service is to be performed in Crystal City, Pentagon, AUSA Convention and Afghan Embassy.

DSCA intends to purchase the services under the following Contract Line Items (CLINs):

CLIN: SERVICE                     QUANTITY   UNIT      UNIT PRICE        TOTAL
0001    8 - Dari Interpreters         41         Days
October 21-25, 2013
(8 X 5 DAYS) 

0002  2 Dari interpreters              6           Each
for three evening events lasting 
2 hours each,
21 Oct - 5:00pm-7:00pm,
23 Oct -6:00pm - 8:00 pm,
24 Oct 6:00pm - 8:00pm 

0003     Dari/English/Dari
Word translation
NORMAL TRANS. SVC- DARI/ENG     10000    WORDS

0004 Dari/English/Dari
Word translation
Expedited TRANS. SVC- DARI/ENG       10000 WORDS

0005 2 Person table top Interpretation
Booths with all necessary equipment
for 4 breakout sessions                         20       EACH
(4 sessions x 5 days)
0006 Push-to-Talk Delegate Microphones
with all necessary equipment                   15     EACH

0007 Full interpretation stand alone
booth with all necessary equipment
for large conference room                          5    EACH
(1 booth x 5 days) 

0008 Wireless Infrared Receiver with
headphone with all necessary equipment        125 EACH
(25 receiver/headphone sets x 5 days)

0009
*** 2- AV Technician required on
21-25 Oct (5 Days x 2). Plus ½ day for
equipment setup on Sunday, 20 Oct &
½ day for take down of interpretation
booths on Friday, 25 Oct                              11 DAYS

0010 Manpower Reporting
-Not separately Priced                                  GRAND TOTAL

(vi) Clauses and Provisions. The provision at FAR 52.252-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition and paragraph (a) is completed as follows: The following evaluation factors shall be used to evaluate offers:

(vii) Evaluation Factors
The Evaluation factors are Technical Capability, Past Performance and Price. Please note the submission requirements listed under (ix) Submission Requirements below:

Technical Capability: Vendor shall demonstrate capability to support the services identified in the attached Statement of Work and Schedule.
Acceptable Standard for Technical Capability:
Interpreters must have acceptable certification. Acceptable certification qualifications for this requirement are as follows:

- Court Reporter

- Department of State Interpreters Examination

- Accreditation as an interpreter from a school of languages and linguistics

Additionally, simultaneous interpreters must have a minimum of 3 years experience with Department of Defense related terms and terminology during simultaneous briefings, exercises and lecturers and must be able to interpret "all dialogue" to include titles and government affiliations to interact with senior foreign representatives and diplomats.

Offeror must provide resumes of each interpreter.

Offeror must provide appropriate portable translation booths, corresponding earpieces or other mobile related equipment for proper hearing and translation.

Past Performance: The Government will evaluate Past Performance in accordance with FAR 13.106-2(b)(3). Offerors shall identify at least three recent and relevant contracts (including Federal, State, and local government) for efforts similar to this requirement. Offerors are encouraged to provide information on problems encountered on the identified contracts and the corrective actions taken to address the problems. The Government shall consider this information, as well as information obtained from any other sources such as Past Performance Information Retrieval System (PPIRS), when evaluating the past performance.

Price: The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis for Award.

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for Technical Capability and Past Performance identified above.

(viii)Provision at FAR 52.212-3, Alt1 Offeror Representations and Certifications Commercial Items, Alternate I applies. Offerors shall be registered in the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Also in accordance with the clause, all prospective Offerors must be actively registered in the System for Award Management (SAM) prior to award. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, apply:

52.204-7 System for Award Management
52.219-6, Notice of Total Small Business Set-Aside.
52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7404(g))
52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)
52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553)
52.222-3, Convict Labor (JUN 2003)
52.222-19, Child Labor-Cooperation with authorities and Remedies (MAR 2012)
52.222-21, Prohibition of Segregated Facilities (FEB 1999)
52.222-26, Equal Opportunity (MAR 2007)
52.222-35, Equal Opportunity for Veterans (SEP 2010)(38 U.S.C. 4212)
52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010)(29 U.S.C. 793)
52.222-37, Employment Reports on Veterans (SEP 2010)(38 U.S.C. 4212)
52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)(E.O. 13496)
52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332)
52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (FEB 2009)(41 U.S.C. 351, et seq.)
52.246-4, Inspection of Services - Fixed Price
252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
252.243-7001, Pricing of Contract Modifications
252.243-7002, Request for Equitable Adjustment

Other FAR/DFARS provisions/clauses are incorporated by reference and include DFARS 212.212-7000, Offeror Representations and Certifications-Commercial Items and DFARS 212.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The full text of the clauses or provisions may be accessed electronically at one of the following links://www.deskbook.osd.mil, http://farsite.hill.af.mil, http://www.arnet.gov/far.

Invoicing

WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/.

(ix)Submission Requirements:

1. Vendor quote shall demonstrate ability to support the services identified in the attached Statement of Work and Schedule. Submission must include evidence of certification requirements, experience and resumes.

2. Past Performance -Offerors shall submit point of contact (POC) information for three (3) recent similar requirements. Contact information shall include:
Name of POC.
Email address of POC.
Contract Number/Name/Period of Performance.
A description of work performed on the subject contract.
3. Vendor shall provide a quote using the pricing schedule located in the Performance Work Statement provided as an attachment with the synopsis/solicitation. Vendor to provide their cancellation policy with their price submission and additional hourly rate charge if required to work beyond the times specified in the PWS.
(x)Offers shall be submitted by 15 October 2013, no later than 10:00 AM EST. Offers shall be submitted via email to Janet.d'angelo@dsca.mil with the subject line "DSCA PMR Simultaneous Interpretation, HQ0013PMROCT2013." Attachments should be titled with the solicitation number and the vendor name. Facsimile submission will not be accepted.

Further details regarding the requirement can be found in the attached Performance Work Statement (PWS).

(i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii)This solicitation document, HQ0013PMROCT2013, is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract.

(iii)This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60, Effective July 26, 2012. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation.

(iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to procure simultaneous interpretation services in English to and from Dari, table top translation booths and portable headphone equipment and AV Technicians in support of the Defense Security Cooperation Agency, Program Management Review (PMR) currently scheduled from 20-25 October 2013. The solicitation is being issued as 100% small business set aside under North American Classification System (NAICS) code is 541930, Translation and Interpretation Services. The small business size standard is $7.0 million.

(v) Specifies. The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Date Time Frame
20 Oct 2013 Equipment setup
21 Oct 2013 0800-1600 + evening event 5:00pm-7:00pm
22 Oct 2013 0800-1600
23 Oct 2013 0800-1600 + evening event 6:00pm - 8:00pm
24 Oct 2013 0800-1600 + evening event 6:00pm - 8:00pm
25 Oct 2013 0800-1530

Delivery of service is to be performed in Crystal City, Pentagon, AUSA Convention and Afghan Embassy.

DSCA intends to purchase the services under the following Contract Line Items (CLINs):

CLIN: SERVICE                     QUANTITY   UNIT      UNIT PRICE        TOTAL
0001    6 - Dari Interpreters         30         Days
October 21-25, 2013
(6 X 5 DAYS) 

0002  2 Dari interpreters              6           Each
for three evening events lasting 
2 hours each,
21 Oct - 5:00pm-7:00pm,
23 Oct -6:00pm - 8:00 pm,
24 Oct 6:00pm - 8:00pm 

0003     Dari/English/Dari
Word translation
NORMAL TRANS. SVC- DARI/ENG     10000    WORDS

0004 Dari/English/Dari
Word translation
Expedited TRANS. SVC- DARI/ENG       10000 WORDS

0005 2 Person table top Interpretation
Booths with all necessary equipment
for 4 breakout sessions                         4       EACH

0006 Push-to-Talk Delegate Microphones
with all necessary equipment                   15     EACH

0007 Full interpretation stand alone
booth with all necessary equipment
for large conference room                          1    EACH

0008 Wireless Infrared Receiver with
eadphone with all necessary equipment        25 EACH

0009
*** 2- AV Technician required on
21-25 Oct (5 Days x 2). Plus ½ day for
equipment setup on Sunday, 20 Oct &
½ day for take down of interpretation
booths on Friday, 25 Oct                              11 DAYS

0010 Manpower Reporting
-Not separately Priced
                                                                                   GRAND TOTAL

(vi) Clauses and Provisions. The provision at FAR 52.252-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference. FAR 52.212-2, Evaluation-Commercial Items, applies to this acquisition and paragraph (a) is completed as follows: The following evaluation factors shall be used to evaluate offers:

(vii) Evaluation Factors
The Evaluation factors are Technical Capability, Past Performance and Price. Please note the submission requirements listed under (ix) Submission Requirements below:

Technical Capability: Vendor shall demonstrate capability to support the services identified in the attached Statement of Work and Schedule.
Acceptable Standard for Technical Capability:
Interpreters must have acceptable certification. Acceptable certification qualifications for this requirement are as follows:

- Court Reporter

- Department of State Interpreters Examination

- Accreditation as an interpreter from a school of languages and linguistics

Additionally, simultaneous interpreters must have a minimum of 3 years experience with Department of Defense related terms and terminology during simultaneous briefings, exercises and lecturers and must be able to interpret "all dialogue" to include titles and government affiliations to interact with senior foreign representatives and diplomats.

Offeror must provide resumes of each interpreter.

Offeror must provide appropriate portable translation booths, corresponding earpieces or other mobile related equipment for proper hearing and translation.

Past Performance: The Government will evaluate Past Performance in accordance with FAR 13.106-2(b)(3). Offerors shall identify at least three recent and relevant contracts (including Federal, State, and local government) for efforts similar to this requirement. Offerors are encouraged to provide information on problems encountered on the identified contracts and the corrective actions taken to address the problems. The Government shall consider this information, as well as information obtained from any other sources such as Past Performance Information Retrieval System (PPIRS), when evaluating the past performance.

Price: The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis for Award.

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for Technical Capability and Past Performance identified above.

(viii)Provision at FAR 52.212-3, Alt1 Offeror Representations and Certifications Commercial Items, Alternate I applies. Offerors shall be registered in the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Also in accordance with the clause, all prospective Offerors must be actively registered in the System for Award Management (SAM) prior to award. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, apply:

52.204-7 System for Award Management
52.219-6, Notice of Total Small Business Set-Aside.
52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7404(g))
52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)
52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553)
52.222-3, Convict Labor (JUN 2003)
52.222-19, Child Labor-Cooperation with authorities and Remedies (MAR 2012)
52.222-21, Prohibition of Segregated Facilities (FEB 1999)
52.222-26, Equal Opportunity (MAR 2007)
52.222-35, Equal Opportunity for Veterans (SEP 2010)(38 U.S.C. 4212)
52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010)(29 U.S.C. 793)
52.222-37, Employment Reports on Veterans (SEP 2010)(38 U.S.C. 4212)
52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)(E.O. 13496)
52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332)
52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (FEB 2009)(41 U.S.C. 351, et seq.)
52.246-4, Inspection of Services - Fixed Price
252.232-7003, Electronic Submission of Payment Requests and Receiving Reports
252.243-7001, Pricing of Contract Modifications
252.243-7002, Request for Equitable Adjustment

Other FAR/DFARS provisions/clauses are incorporated by reference and include DFARS 212.212-7000, Offeror Representations and Certifications-Commercial Items and DFARS 212.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The full text of the clauses or provisions may be accessed electronically at one of the following links://www.deskbook.osd.mil, http://farsite.hill.af.mil, http://www.arnet.gov/far.

Invoicing

WIDE AREA WORK FLOW (WAWF): All contractor invoices and receiving reports are required to be submitted electronically in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Contractors shall submit invoices through the WAWF System at https://wawf.eb.mil/.

(ix)Submission Requirements:

1. Vendor quote shall demonstrate ability to support the services identified in the attached Statement of Work and Schedule. Submission must include evidence of certification requirements, experience and resumes.

2. Past Performance -Offerors shall submit point of contact (POC) information for three (3) recent similar requirements. Contact information shall include:
Name of POC.
Email address of POC.
Contract Number/Name/Period of Performance.
A description of work performed on the subject contract.
3. Vendor shall provide a quote using the pricing schedule located in the Performance Work Statement provided as an attachment with the synopsis/solicitation. Vendor to provide their cancellation policy with their price submission and additional hourly rate charge if required to work beyond the times specified in the PWS.
(x)Offers shall be submitted by 15 October 2013, no later than 10:00 AM EST. Offers shall be submitted via email to Janet.d'angelo@dsca.mil with the subject line "DSCA PMR Simultaneous Interpretation, HQ0013PMROCT2013." Attachments should be titled with the solicitation number and the vendor name. Facsimile submission will not be accepted.

Further details regarding the requirement can be found in the attached Performance Work Statement (PWS).