Cooling Tower & Chiller Installation at the Hot Springs Courthouse

Amendment 01 is issued to provide the Pre-Proposal Sign-in Sheet/Agenda and solicitation changes.

UPDATE: SITE VISIT / PRE-PROPOSAL CONFERENCE

The site visit / pre-proposal conference will be held on Wednesday, June 8, 2016 at 9:00 AM CST at the Hot Springs Courthouse (RM 219), 100 Reserve ST Road, Hot Springs, AR 71901. (See Section I.G. FAR 52.236-27 of C201 The Solicitation).

Pre-registration is required for all attendees to the pre-proposal site visit. The Site Visit shall be limited to not more than three (3) representatives from each Offeror. Offerors shall submit an Attendee Registration Form identifying all attendees from their respective team. Submit the Attendee Registration Form to Shawna Villarreal, shawna.villarreal@gsa.gov, by 2:00 PM CST on June 7, 2016.

Contractors are encouraged to attend the pre-proposal walk-through and to verify all existing conditions at the job site prior to proposing on the project. Failure to do so will not relieve contractor of his/her responsibility to properly estimate the cost of this project. This is the only opportunity contractors will get to visit the site to conduct a walk-through and ask questions. GSA will not have anyone available to accompany contractors or their representatives (sub-contractors) after the scheduled pre-bid walk-through.

Project Description

The General Services Administration, Public Building Service, Region 7, intends to solicit proposals for the demolition of an existing 80 ton cooling tower and installation of a 3/16 stainless steel two fan single sump cooling tower. This procurement also includes an option to demolish two existing 80 ton water cooled chillers (Chillers #1 & #2) and install two new 87 ton nominal one (1) compressor magnetic levitation chillers, condenser water, chilled water pump and factory installed insulation option 1.5 inch. The Place of Performance is at the Hot Springs Courthouse located at 100 Reserve ST Road, Hot Springs, AR. All necessary connections, valves, pumps, piping and electrical modifications shall be included. In addition, the new chillers' control system shall communicate with the existing building automated system. The replacement chillers shall be wired to and communicate by BACNet directly to the Building's Niagara JACE Controller. The chillers shall not be linked through a propriety building system controller. The contractor will be responsible to verify the existing BAS and provide all necessary wiring, controls, and/or Modbus/BACNet cards (if needed) to integrate the chillers' controls to BAS. The Contractor will have 30 days to complete the work after the chillers arrive on site. The new chiller and cooling tower requirements are as follows:

Cooling Tower
3/16ss upper and lower section 2 each
Fan single sump 600 GPM
95/85 80 deg wet bulb
Motors outside moist air stream

Chillers
Minimum 87 tons of cooling
CH-1/2 Evaporator
EWT/LWT: (F) 55/45
Evaporator GPM - 207.5: Pressure Drop (NTE) 5 psi
Condenser EWT/LWT (F) 85/95
Condenser GPM - 248.6: Pressure Drop (NTE) 8 psi
One compressor

In accordance with FAR 52.219-6, this procurement will be a TOTAL SMALL BUSINESS SET-ASIDE. At the time that an offeror submits its offer, it must represent to the Contracting Officer that it is a Total Small Business concern under the North American Industry Classification System (NAICS) 238220 with the small business size standard of $15M. A joint venture will be considered for award as long as each concern is small under the size standard corresponding to the NAICS code assigned to the procurement and the joint venture is registered within the System for Award Management (SAM) at the time the joint venture submits its offer under this solicitation. The Government will recognize the integrity and validity of the joint venture, provided, the arrangements are identified and company relationships are fully disclosed in an offer, or, for arrangements entered into after submission of an offer before the arrangement becomes effective.

The solicitation number will be GS-07-P-16-HT-C-7008. The procurement will be awarded using FAR Part 15 procedures. The contract type will be Firm-Fixed-Price. The magnitude of construction is between $500,000 to $1,000,000.

The solicitation will be available for download on or about May 24, 2016. The solicitation will be issued in electronic format only and will be posted on the Federal Business Opportunities website located at https://www.fbo.gov/. No phone or fax requests for a copy of the solicitation will be accepted. Potential offerors will be responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information. Proposal submissions will be due on or about June 28, 2016. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

A pre-proposal conference/site visit will be noted within the solicitation. The pre-proposal conference/site visit is tentatively scheduled for June 8, 2016. Contractors are encouraged to attend the pre-proposal walk-through and to verify all existing conditions at the job site prior to bidding on project. Failure to do so will not relieve contractor of his/her responsibility to properly estimate the cost of this project. This is the only opportunity contractors will get to visit the site to conduct a walk-through and ask questions. GSA will not have anyone available to accompany contractors or their representatives (sub-contractors) after the scheduled pre-bid walk-through.

Offerors MUST be registered within the SAM database in order to receive an award for this procurement. The website for SAM is https://www.sam.gov/portal/public/SAM/. SAM is a Federal Government owned and operated free web site that consolidates the capabilities in the Central Contractor Registration (CCR)/FedReg, and Online Representation and Certifications Application (ORCA). Future phases of SAM will add the capabilities of other systems used in Federal procurement and awards processes. Offerors are required to use the SAM database for Representation and Certification submissions under this solicitation. All responsible sources may submit a proposal which shall be considered by the agency.

Questions may be directed to Shawna Villarreal, Contracting Officer, at shawna.villarreal@gsa.gov.

Project Description

The General Services Administration, Public Building Service, Region 7, intends to solicit proposals for the demolition of an existing 80 ton cooling tower and installation of a 3/16 stainless steel two fan single sump cooling tower. This procurement also includes an option to demolish two existing 80 ton water cooled chillers (Chillers #1 & #2) and install two new 87 ton nominal one (1) compressor magnetic levitation chillers, condenser water, chilled water pump and factory installed insulation option 1.5 inch. The Place of Performance is at the Hot Springs Courthouse located at 100 Reserve ST Road, Hot Springs, AR. All necessary connections, valves, pumps, piping and electrical modifications shall be included. In addition, the new chillers' control system shall communicate with the existing building automated system. The replacement chillers shall be wired to and communicate by BACNet directly to the Building's Niagara JACE Controller. The chillers shall not be linked through a propriety building system controller. The contractor will be responsible to verify the existing BAS and provide all necessary wiring, controls, and/or Modbus/BACNet cards (if needed) to integrate the chillers' controls to BAS. The Contractor will have 30 days to complete the work after the chillers arrive on site. The new chiller and cooling tower requirements are as follows:

Cooling Tower
3/16ss upper and lower section 2 each
Fan single sump 600 GPM
95/85 80 deg wet bulb
Motors outside moist air stream

Chillers
Minimum 87 tons of cooling
CH-1/2 Evaporator
EWT/LWT: (F) 55/45
Evaporator GPM - 207.5: Pressure Drop (NTE) 5 psi
Condenser EWT/LWT (F) 85/95
Condenser GPM - 248.6: Pressure Drop (NTE) 8 psi
One compressor

In accordance with FAR 52.219-6, this procurement will be a TOTAL SMALL BUSINESS SET-ASIDE. At the time that an offeror submits its offer, it must represent to the Contracting Officer that it is a Total Small Business concern under the North American Industry Classification System (NAICS) 238220 with the small business size standard of $15M. A joint venture will be considered for award as long as each concern is small under the size standard corresponding to the NAICS code assigned to the procurement and the joint venture is registered within the System for Award Management (SAM) at the time the joint venture submits its offer under this solicitation. The Government will recognize the integrity and validity of the joint venture, provided, the arrangements are identified and company relationships are fully disclosed in an offer, or, for arrangements entered into after submission of an offer before the arrangement becomes effective.

The solicitation number will be GS-07-P-16-HT-C-7008. The procurement will be awarded using FAR Part 15 procedures. The contract type will be Firm-Fixed-Price. The magnitude of construction is between $500,000 to $1,000,000.

The solicitation will be available for download on or about May 24, 2016. The solicitation will be issued in electronic format only and will be posted on the Federal Business Opportunities website located at https://www.fbo.gov/. No phone or fax requests for a copy of the solicitation will be accepted. Potential offerors will be responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information. Proposal submissions will be due on or about June 28, 2016. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value from the selection of the technically acceptable proposal with the lowest evaluated price. Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors.

A pre-proposal conference/site visit will be noted within the solicitation. Contractors are encouraged to attend the pre proposal walk-through and to verify all existing conditions at the job site prior to bidding on project. Failure to do so will not relieve contractor of his/her responsibility to properly estimate the cost of this project. This is the only opportunity contractors will get to visit the site to conduct a walk-through and ask questions. GSA will not have anyone available to accompany contractors or their representatives (sub-contractors) after the scheduled pre-bid walk-through.

Offerors MUST be registered within the SAM database in order to receive an award for this procurement. The website for SAM is https://www.sam.gov/portal/public/SAM/. SAM is a Federal Government owned and operated free web site that consolidates the capabilities in the Central Contractor Registration (CCR)/FedReg, and Online Representation and Certifications Application (ORCA). Future phases of SAM will add the capabilities of other systems used in Federal procurement and awards processes. Offerors are required to use the SAM database for Representation and Certification submissions under this solicitation. All responsible sources may submit a proposal which shall be considered by the agency.

Questions may be directed to Shawna Villarreal, Contracting Officer, at shawna.villarreal@gsa.gov.