Amendment_01.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

7PQD

See Attached.

7PQD

Energy & Acquisition Support Branch

819 TAYLOR ST

FORT WORTH, TX 76102-6124 United States

Energy & Acquisition Support Branch

819 TAYLOR ST

FORT WORTH, TX 76102-6124 United States

GS-07-P-16-HT-C-7008

1 41

06/14/2016

05/24/2016

Amendment No. 1 – Solicitation No. GS-07-P-16-HT-C-7008 for Cooling Tower & Chiller Installation at the Hot Springs Courthouse in Hot Springs, AR

This amendment is issued to provide the Pre-Proposal Sign-in Sheet/Agenda and solicitation changes.

1. The Pre-Proposal Sign-in Sheet/Agenda, Revised SOW dated 6-14-2016 (changes have been highlighted) and Document C201 (The Solicitation) are all attached.

2. Proposals are due June 23, 2016 at 2:00 PM CST. A complete proposal must be received by the due date and time in order to be considered responsive. Any portion of a proposal (with the exception of the bid bond) received after the due date and time will be handled in accordance with FAR Provision 52.215-1 Instructions to Offerors— Competitive Acquisition (JAN 04) which can be found in section IV.A. of the Document C201 (The Solicitation).

3. Technical Evaluation Factor 3 – Past Performance has been updated.

PRE-PROPOSAL CONFERENCE AGENDA

SOLICITATION NUMBER: GS-07-P-16-HT-C-7008

Cooling Tower & Chiller Installation at the Hot Springs Courthouse in Hot Springs, AR

9:00 AM, CENTRAL STANDARD TIME - WEDNESDAY – JUNE 8, 2016

1. GREETING AND INTRODUCTIONS

A. No oral statements made shall change the solicitation – any changes will be documented in a written amendment posted to FBO.gov.

B. Sign-in sheet: All attendees must sign in on the sign-in sheet.

C. Minutes will be issued in an amendment to the solicitation.

D. Submit all questions to the Contracting Officer, Shawna Villarreal, so that we may capture all questions accurately.

2. GSA CONTRACTING COMMENTS

A. This Solicitation is set-aside for Small Businesses in accordance with FAR 19.

B. Overview of Technical Evaluation Factors

1) Management/Technical Approach and Installation Schedule

2) Experience on Comparable Projects – Use Attachment A

3) Past Performance of Offeror

C. Basis for Award - Award will be made on the basis of the lowest evaluated price of proposals meeting the acceptability standards for non-price factors (See Section VI. of Document C201 – The Solicitation).

D. Questions/Request for Information must be sent to Shawna Villarreal, Contracting Officer, at shawna.villarreal@gsa.gov. Submit no later than 10 days prior to the proposal due date (June 20, 2016).

E. Proposal due date and time: June 28, 2016 at 2:00 PM CST (Extensions are not currently anticipated).

F. A bid guarantee is required. Proof of insurance, performance and payment bonds will be required after award.

G. Complete Annual Representations & Certifications in SAM. Ensure you have submitted a VETS-100/4212

Report. (Please see section II.E. of Document C201-SB LPTA) H. Magnitude of Construction is $500,000 to $1,000,000.

I. Proposal Submission Requirements

1) Volume 1 – Technical Proposal

2) Volume 2 – Price Proposal

3. TIPS FOR PREPARING A PROPOSAL

A. Read the solicitation and amendments.

B. Does your proposal contain all the items the solicitation is asking for? Make sure your proposal fully addresses the submittal requirements for each evaluation factor.

C. Never assume we know about your company and your performance. We can only evaluate what you provide.

4. BAS Integration Information - Integration technician performing installation shall be certified on the Niagara AX JACE for both installation and maintenance of the system and shall have a minimum of 3 years’ experience performing the required tasks. The Contractor shall provide with their offer the integration technician’s resume and certification documentation. Additionally the programmer must apply for and receive clearance in accordance with Homeland Security Presidential Directive 12 (HSPD-12) to perform their duties on the GSA secured network

5. Site Visit mailto:shawna.villarreal@gsa.gov

Installation of Cooling Tower With Option # 1 – Installation of two (2) 87 Ton Magnetic Levitation Chillers AR0062ZZ Hot Springs PO/CH 100 Reserve ST Road Hot Springs, AR 71901

Date: June 14, 2016 Prepared by: Dana Ulanoff

GSA Public Buildings Service Greater Southwest Region 7, ARK/LA/TX /

Service Center

SCOPE OF WORK

The Contractor shall provide all materials, supplies, labor, equipment, and supervision necessary to complete demolition of existing 80 ton cooling tower and installation of 3/16 stainless steel two fan single sump cooling tower. Upon completion of the project, this cooling tower shall be connected to the common building chilled water/condenser water loop and building automation system (BAS).

New Cooling Tower Requirements

3/16ss upper and lower section 2 each fan single sump 600 GPM 95/85 80 deg wet bulb Motors outside moist air stream Refer to Exhibit B

Note:

Cooling Tower selection must be submitted with proposal.

A. Demolition

1. Remove and dispose of existing cooling tower and approximately 35 feet of condenser water piping (supply and return piping above ground next to cooling tower)

B. Alterations

1. Brand BAC Model PT2-0709A-1H2 or equal. The tower specification in

Exhibit B will fit the existing location and have the required minimum clearances to maintain tower conditions. This tower will sit directly on the existing concrete tower support beams. Approximately 30 feet of condenser water lines next to the old tower shall be replaced. New piping shall be primed and painted. New tower shall operate with the existing CW bypass valve (DCC automated). The cooling tower shall be replaced installed over the weekend and be operational prior to Monday morning.

Install new 10 HP VFD to control the fan speed/condenser water temperature in the next to the cooling tower. VFD shall enclosed within a proper NEMA rated enclosure. See Exhibit C for drive specifications. This one VFD will control the two 5hp cooling tower fan motors. Install 2 each new fan motor disconnects next to tower location. Connect electrical service and controls to new tower vibration switch and sump heaters.

Scheduling of the tower replacement shall be coordinated with the GSA assigned Project Manager. Install tower makeup water line, insulate and add heat tape to this piping.

2. The crane lift shall be accomplished on a weekend and the new cooling tower shall be operational prior to the start of the next day of business.

This date must be approved by the GSA Project Manager.

3. Refer to Exhibit D for the cooling tower Sequence of Operation

4. Contractor shall include in their response any costs associated with utilizing GSA’s O & M contractor for their support during afterhours work.

5. New tower shall be integrated into the existing BAS, including updated graphics showing the 2 fan design. Refer to Exhibit D for new cooling tower sequence of operations (SOO).

Option # 1:

Chiller One (1) 87 Ton & Chiller Two (2) 87 Ton - Contractor shall also submit the following under a separate cover:

SCOPE OF WORK

The Contractor shall provide all materials, supplies, labor, equipment, and supervision necessary to complete demolition of existing 80 ton water cooled Chiller (Chillers #1 & #2) and installation of two

(2) new 87 ton nominal one (1) compressor magnetic levitation chiller. Upon completion of the project, this chiller(s) shall be connected to the common building chilled water loop and building automation system.

OPTION # 1 – Chiller #1 (CH-1) & Chiller #2 (CH-2) The 87 ton chiller will have the following specifications:

Minimum 87 tons of cooling CH-1/2 Evaporator

EWT/LWT: (F) 55/45

Evaporator GPM – 207.5: Pressure Drop (NTE) 5 psi Condenser EWT/LWT (F) 85/95 Condenser GPM - 248.6: Pressure Drop (NTE) 8 psi IPLV not to exceed 0.355

A. Demolition

1. Remove and dispose of properly two (2) 80 ton water cooled chiller

2. Remove and disconnect all electrical, piping and associated equipment for existing CHW & CW pumps.

3. Remove (2) existing 80 ton water cooled chiller. (Chillers #1& #2)

4. Disconnect all electrical, controls, piping and associated equipment to chiller. Remove all unused conduit/wiring back to panel boards and provide knock-out plugs at all unused openings.

B. Alterations Chillers #1 & #2

1. Provide and install two (2) 87 ton nominal capacity one (1) compressor watercooled chiller with factory supplied evaporator/condenser standard water boxes, BACNet communication, factory applied epoxy coated tube sheets/water boxes, 5 year parts/labor/refrigerant warranty and 1.5 inch insulation. The 87 ton chillers shall be operational within two (2) calendar weeks after equipment is set in chiller mechanical room. The crane lift and delivery of chiller into the chiller mechanical room shall be accomplished on a weekend and this date must be approved by the GSA Project Manager At the discretion of the contractor, a temporary chiller can be utilized to limit the lift to one weekend by removing both chillers simultaneously. Utilizing a temporary chiller will allow work to begin immediately on both new chillers. However, if the contractor elects to do the lifts on two (2) separate weekends then the following steps shall apply:

i. Chiller #1 shall be replaced on weekend 1. Chiller #1 shall operate for a continuous forty eight (48) hours before implementing step ii.

ii. After chiller #1 is confirmed operational, the contractor shall request to do lift 2 on another approved weekend to remove/replace chiller #2.

iii. The new chillers shall be operational within ten (10) business days of demolition of existing chillers.

2. Installation shall be/have but not limited to:

i. Equal to or better than magnetic bearing Frictionless Centrifugal

Chillers Model WA030.1BG04.F4AKCA.F4AGCA.0C0 (Exhibit A)

ii. Oil free, magnetic bearing, magnetic high-speed variable speed centrifugal compressor(s).

iii. 460 volts, 3 phase

iv. Compressor suction and discharge isolation valves.

v. Step-less capacity control using multi-compressors, inlet guide vanes, and internal variable speed drives.

vi. Environmentally friendly refrigerant.

vii. Cleanable flooded evaporator providing low temperature approach and built to ASME standard.

viii. Water cooled cleanable shell and tube condenser built to ASME standard.

ix. High resolution electronic expansion valve(s).

x. 1.5 inch minimum closed cell insulation to prevent external condensation.

xi. Advanced Control System including integrated communication with compressor for precise capacity control and operational safeties.

xii. 12" color graphical interface with panel mounted touch-screen.

xiii. BACnet interface between the chiller and the BAS.

xiv. Single point electrical entry.

xv. Full refrigerant charge.

xvi. Chilled water: IFM – Thermal Dispersion Switch

xvii. Condenser water: IFM – Thermal Dispersion Switch

xviii. Dual pressure relief valves on evaporator and condenser

xix. Factory startup by a certified startup agent

xx. 5-year full chiller parts and labor warranty (including compressors)

xxi. 5-year refrigerant warranty

xxii. Factory installed epoxy coating on the condenser tube sheets and end plates for the 87.0R ton chillers. New condenser water piping shall be primed and painted to match existing paint scheme. All new chilled water piping shall be insulated and painted to match existing paint scheme.

xxiii. Install new refrigerant monitor for refrigerant R134A including three strobe lights mounted above entry doors leading to chiller mechanical room. Connect & program the new refrigerant monitor into the BAS. Contractor shall install all new refrigerant relief piping with hard drawn copper tubing.

xxiv. Provide and install all necessary piping and insulation to match existing profiles. Provide and install all necessary piping hangers and/or support f or new piping. Include new valve tags IAW current Valve Tag Schedule in the control room. Paint all piping to match existing color scheme. Paint color selection to be provided by GSA.

xxv. Provide and install all necessary and properly sized electrical conduit and electrical wiring for new Chiller. Contractor will be responsible to verify existing electrical power and/or circuit breaker will handle new Chiller’s electrical voltage and amperage. Provide and install properly sized transformers, electrical panel(s) and circuit breakers for new Chillers as needed. Provide new panel schedules reflecting work accomplished.

xxvi. Provide and install all new water thermowell connections and include new thermometers and liquid filled pressure gauges (8 thermometers/8 liquid filled pressure gauges) with associated hardware to provide shut off and removal during gauge removal.

Provide new manual isolation valves (8 each) and properly sized expansion devices with restraint device (8 each).

xxvii. Contractor will maintain the Chiller housekeeping pad that was recently painted epoxy paint. The contractor shall ensure that the epoxy paint is not damaged as a result of this project.

xxviii. Install new 36,000 BTU chilled water fan coil unit including piping and wired thermostat. Thermostat to control solenoid to maintain space temperature inside chiller mechanical room. Pipe condensate to floor drain. Fan coil to be installed in the chiller mechanical room.

3. The 87 ton chillers shall have a removable coupling installed within 6 inches from the chiller condenser/evaporator to be able to remove the end plates to be accomplished without removing several feet of pipe to perform annual tube cleaning. Couplings shall be a minimum 2 inches in length.

4. The new chiller’s control system shall communicate with existing building automated system. Replacement Chillers shall be wired to and communicate by BACnet directly to the Building's Niagara JACE Controller. The Chillers shall not be linked through a propriety building system controller. Contractor will be responsible to verify the existing BAS and provide all necessary wiring, controls, and/or BACnet cards (if needed) to integrate chiller’s controls to BAS. The BAS Integration contractor shall include any mapping and linking changes of the MagLev chiller on the graphics page of the building’s BAS including new piping, chiller layout and cooling tower. Contractor is responsible for licensing fee and drivers to connect/communicate BACnet to the existing JACE.

Chiller display/ chiller history/trending shall be connected to the BAS for viewing and controlling. Provide the tonnage with the chiller graphic (ex:

Brand xxx 87 Ton). Include links to the chiller history logs on the central plant page so that accesses to the trends are easily opened for analysis.

The Contractor shall program the existing and any new feedback points using BACNET protocol intergraded into the existing BAS. The new chiller’s control system shall communicate with existing building automated system. Contractor will be responsible to verify the existing BAS and provide all necessary wiring, controls, and/or Bacnet cards (if needed) to integrate chiller’s controls to BAS. Automated valves shall provide reporting feedback on current status, history screens, and valve icons shall be visible on the BAS central plant page. All analog histories of new Chiller points shall be recorded in 15 minute intervals and stored in the building JACE controller for 14 days. All discrete point histories shall be recorded both as 15 minute interval, 14 day FIFO history logs but also as COV histories storing 100 intervals within the JACE. All new Chiller point histories shall be exported daily from the JACE to the hosting GSA BAS Server and to the GSA AMS Application for long term archival storage.

5. The new equipment shall be controlled by the BAS and be added/integrated to the BAS. See Exhibit D (sequence of operation).

The chiller control panel/gateway and all its points shall be added to the

BAS.

6. Provide the necessary equipment controllers and or expansion boards to incorporate sequence of operation along with new equipment into the BAS. (See Attachment R7-230900).

7. Install new fast action (25 seconds or less) from fully open to fully closed DDC automatic isolation valves (two positions) on the condenser and chilled water line for this chiller and incorporate in the BAS (Total four). These valves will eliminate water flowing through a chiller that is not operating. Actuator(s) shall have feedback signal for valve position and connected to the building automation system and displayed on the graphics page.

8. Install new variable frequency drives (total 4) for the existing condenser and chilled water pumps. New drives shall have a HOA control and electrical bypass feature. New drives shall be controlled by new pressure differential controller and be set to control the chiller’s design pressure drop.

9. Contractor will be responsible to setting the pressure drop across the evaporator and condenser water heat exchanger by programing the VFD and associated pressure differential controller including setting the acceleration/decelerate time at 600 seconds.

C. Specifications and Requirements

1. Valves connections, accessories and operators

i. Provide threaded ends for valves 2.5 inches and smaller

ii. Provide flanged or grooved ends for valves 3 inch and larger

iii. For butterfly valves (isolation valves) provide lever handle, infinitely adjustable with lock nut and memory stop. Provide hot dipped galvanized extension stems, valve handles and gear actuators outdoors. Provide weatherproof galvanized cast iron gear operators for valves mounted outdoors.

2. DDC Automatic isolation valves:

i. Type of end fitting: pattern to mate with ANSI 125 flange.

ii. Cast iron GG25 with stainless steel stem and ball.

3. Pipe insulation- Match existing size/type/color scheme and labeling.

4. Steel pipe and fittings:

i. Steel pipe, DN 50 (NPS 2) and smaller: ASTM A 53, type S (seamless) or type F (furnace butt welded), grade B, schedule 40, black steel, plain ends.

ii. Steel Pipe, DN 65 through DN 300 (NPS 2-1/2 through NPS 12):

ASTM A 53, type E (electric-resistance welded), Grade B, Schedule 40, black steel, plain ends.

iii. Steel Pipe Nipples: ASTM A 733, made of ASTM A 53, Schedule 40, black steel; electric-resistance welded for DN 65 (NPS 2-1/2) and larger.

iv. Cast-Iron Threaded Fittings: ASME B16.4; Classes 125 and 250. Malleable-Iron Threaded Fittings: ASME B16.3, Classes 150 and 300.

Note:

Chiller selection for each Chiller must not exceed the pressure drop and ILPV in Exhibit A

Integration Technician: Integration technician performing installation shall be certified on the Niagara AX JACE for both installation and maintenance of the system and shall have a minimum of 3 years’ experience performing the required tasks. The Contractor shall provide with their offer the integration technician’s resume and certification documentation. Additionally the programmer must apply for and receive clearance in accordance with Homeland Security Presidential Directive 12 (HSPD-12) to perform their duties on the GSA secured network.

Current BAS Controls System: The current controls system is Siemens JACEs as the supervisory controller with Siemens controllers.

SPECIAL INSTRUCTIONS

Contractors shall submit proposal with a detailed cost breakdown. Cost Breakdown shall be submitted in CSI Master Format 2010. Proposal shall include make and model of all proposed equipment. Chiller selection shall include IPLV rating and pressure drops within submitted proposal. Chiller selection shall be submitted at time of proposal. Chiller selection submitted at the proposal shall not exceed the pressure drop indicated in the SOW and the chiller energy efficiency (IPLV) shall be equal to or better than the chiller specifications in Exhibit A.

Contractor is responsible to comply with the “Buy American Act”. Buy American Act provides domestic construction material be used in performing this contract.

Contractor will be responsible to request and furnish all required overhead and/or road blocking permits from the City of Farmers Branch and/or electrical/utility providers when using a crane at this location. Should any of the work involve city property.

In the event asbestos is discovered during this chiller replacement project, GSA will be responsible for all costs associated with the removal of the asbestos.

MATERIAL TECHNICAL SPECIFICATIONS

Where a particular manufacturer's product is specified, it is not intended to discriminate against other manufacturer's which are equal in quality of material, workmanship, appearance and function to those specified. Rather, it is intended to establish and indicate the desired standard of quality. If any tests are required to determine the equality of any substitutes, such tests shall be made by an independent authority as approved by the government. All expenses related to proposed substitutions shall to be paid by the Contractor. Proposed items are to be submitted with the proposal and shall be a basis for the award of the contract.

All materials and equipment shall bear evidence of the Underwriter's Laboratories Inc. Label (UL) or approval of other nationally recognized independent testing organizations adequately equipped and competent to perform such services when these standards are required and such product listing is available.

PRODUCT DATA AND SAMPLES

Product Data: Contractor shall submit one electronic set of chiller product data including any valves, piping, insulation, BAS hardware, refrigerant monitoring system, catalog sheets, brochures, performance charts or other standard descriptive data provided by any Subcontractor, supplier or distributor. Product Data must be certified by the Contractor stating that it was reviewed and approved. Product to be used must be highlighted on the data sheet by the Contractor. Product Data used for construction must bear GSA’s stamp certifying final review and approval. No product shall be used that does not bear such stamp.

Submittals shall be identified on a submittal register provided by the Contractor and transmitted using a transmittal letter.

Samples: Contractor shall submit physical samples establishing standards by which completed work is judged. Samples shall indicate color range, functional characteristics and shall represent exact material to be used on the project.

SECURITY CLEARANCE REQUIREMENT

All contractor personnel performing working on premises at GSA owned and operated buildings are required to pass a security background check conducted by the Department of Homeland Security/Federal Protective Service. No contractor employee will be allowed to perform work on the building premises until employee has been determined to be suitable for hire by the Department of Homeland Security/Federal Protective Service.

WORKING HOURS

Work not impacting normal building occupancy shall be performed during normal business hours Monday through Friday 7:00 am to 6:00 pm. All scheduled demolition / delivery of chillers shall take place during unoccupied times. (Recommended over a weekend) Any work affecting normal building occupancy needs to be scheduled after normal business hours/weekends and approved by GSA building manager.

GSA Standard Form 139 will be posted at an agreed upon location at the job site. All personnel employed on the job site shall sign in daily upon arrival at the job site and sign out upon leaving. The Contractor shall submit such log to the GSA On-Site Representative each Monday for the preceding week.

Contractor shall submit a list of the personnel that will work on this project to the Project Manager (PM), Contracting Officer’s Representative (COR), and Contracting Officer (CO). Personnel list shall include name, date of birth and last four digits of social security number of each person.

PERIOD OF PERFORMANACE

Chiller # 1 All work shall be completed within 45 calendar days after Chiller delivery. It is estimated that it will take 12-14 weeks to manufacture the chiller. A partial NTP will be issued to place the order on the equipment upon approved submittals.

Option # 1 - Chiller # 2 – Concurrent with Chiller # 2 All work shall be completed within 45 calendar days after Chiller delivery. It is estimated that it will take 12-14 weeks to manufacture the chillers. A partial NTP will be issued to place the order on the equipment upon approved submittals. If the option is exercised, Chiller #2 shall be installed after Chiller #1is operational.

PROJECT SCHEDULE

Contractor shall submit to the GSA Project Manager a project schedule within thirty

(30) days of the Partial Notice to Proceed. The project schedule shall include a written narrative describing the major work activities, activities critical path and major constraints underlying the sequence and logic, all tasks to be performed under this project, duration of each task and tentative date/s each task will be performed. Project schedule must be approved by the GSA Project Manager prior to performing any work under this project. The project schedule shall incorporate milestone events specifics in the Contract, including as applicable NTP, Substantial Completion and milestones related to specific work phases and site restrictions. The project schedule shall also include Contractor-defined milestones to identify target dates for critical events, based upon the Contractor’s chosen sequence of work.

Microsoft Project or other similar format can be used for this schedule.

EXTENSION OF TIME

If the Contractor requests an extension of the time for Substantial Completion, the Contractor shall base its request on analysis of time impact using the Project Schedule as its baseline, and shall propose as a new Substantial Completion date to account for the impact. The Contractor shall submit a written request to the Contracting Officer setting forth facts and analysis in sufficient detail to enable the Contracting Officer to evaluate the Contractor’s entitlement to an extension of time. (See Section III.E. Extensions of Time in the Agreement).

GENERAL CONSTRUCTION REQUIREMENTS

1. Keep work areas clean on a daily basis.

2. Remove debris from site on a daily basis.

3. Protect all existing walls and furniture from damage.

4. Contractor is responsible for all damages to government property caused by him/her and their subcontractors.

5. Contractor is responsible for all dimensions and quantities.

6. Contractor shall field verify all existing conditions prior to submitting a proposal.

7. Contractor shall not commence work unless authorized in writing by the

CO. Only the CO, and no other person, is authorized to order the Contractor to start, stop and/or modify work.

8. All technical questions shall be addressed to the PM/COR for resolution.

9. Contractor shall not perform any work outside the written requirements in this SOW. Any changes to the SOW shall be authorized in writing by the CO in an official contract modification prior to performing the work.

10. All work shall be accomplished in accordance with contract specifications, technical requirements on this SOW.

11. Prior to beginning any work, the Contractor shall obtain any related permits required to complete the work requirements stated in this SOW.

12. Contractor shall verify the location of all underground utilities prior to any excavation or demolition operation taking place.

13. Contractor shall provide continuous competent supervision and adequate number of skilled workmen, materials and equipment to complete work requirements and meet the project schedule.

14. Contractor shall not use the work area to store any equipment materials not belonging to the Government. All equipment and/or materials related to the work to be performed, that are property of the Contractor, are the Contractor’s responsibility to secure daily. The Government shall not be liable for equipment and/or materials that get lost or stolen from the work area.

15. Contractor shall provide temporary safety barriers, as necessary, to provide safety for the workers, pedestrians and vehicles during construction.

16. Contractor shall ensure all Contractor employees use appropriate PPE at all times.

17. Contractor shall remove and dispose of excess materials, debris or waste at an approved off- site location in accordance with applicable Local, State and Federal laws and regulations, and pay any related fees. Burning or burial of materials is not permitted. Contractor shall not use existing, onsite, disposal receptacles intended for use by building occupants.

18. Although this SOW identifies specific elements of construction, it is the Contractor’s responsibility to provide any and all elements which are incidental to the functioning of the work to be provided.

19. All materials, finishes and hardware shall be selected for their ease of maintenance, high durability, and local availability, and shall be coordinated with those currently used in the building. Restoration of damaged elements or surfaces shall be promptly executed in like materials, as part of this contract.

20. Contractor shall be responsible for all cutting and patching incidental to the work described herein. All openings shall be sealed with fire stopping material. Contractor shall promptly repair/replace any damage to structures, elements, utilities, finishes, etc., occurring due to construction, as part of this contract.

21. Contractor shall bear full financial responsibility for any damages caused by the Contractor, or the Contractor’s employees, due to negligence or failure of the Contractor to ensure that reasonable precautions are taken to prevent damages caused by contracted work, to either public or private property. Any damage to property shall be repaired by the Contractor, at no cost to the Government, to match original conditions.

PERFORMANCE REQUIREMENTS

1. The contractor shall field verify existing conditions prior to any demolition.

2. The contractor shall reinstall existing access panels; etc, back to their original location and condition after all work is completed.

3. The contractor shall remove and dispose of all construction debris as it accumulates on a daily basis.

4. Upon completion of work the contactor shall leave the premised clean and free of any debris.

5. The Contractor shall be responsible for coordinating all activities of subcontractors. This responsibility includes coordination of;

preparation of shop drawings preparation of shop drawings produced by different subcontractors where their work interfaces or may potentially conflict or interfere and the installation of such work;

scheduling of work by subcontractors and use of the Project site for staging and logistics.

6. Contractor to provide a work plan within thirty (30) days of receipt of the Partial Notice to Proceed (NTP) identifying equipment access plan, CHWP / CWP piping tie-in and electrical tie-in for review and acceptance prior to installation.

7. Contractor to provide schedule of values within thirty (30) days of receipt of the Partial Notice of Proceed (NTP). The Contractor shall prepare and submit for approval a detail cost breakdown of the Contract price, to be referred to as the Schedule of Values, assigning values to each component of the Work Values must include all direct and indirect cost, although a separate value for bond cost may be established. The Schedule of Values must contain sufficient detail to enable the Project Manager to evaluate applications for payment. Before submitting a request for payment, the Contractor shall schedule a pencil copy review with the Project Manager for review and acceptance.

8. Once the chiller is fully operational the Contractor shall be responsible to provide a report to GSA Project Manager for the following: Re-balance water flow, Manufacturer’s Start-up Check-list and Commissioning (all adjustments and balancing to the system shall be in accordance with manufacturer requirements).

CONSTRUCTION WASTE MANAGEMENT PLAN SPECIFICS (AFTER CONTRACT AWARD)

Fourteen days (14) after receipt of the partial Notice to Proceed, the Contractor shall submit to the Project Manager, a draft Waste Management Plan for mixed debris recycling to GSA approval. The plan shall include (but not be limited to) the following: List of the materials to be reused or recycled.

The Contractor will record and track the type and quantity, by weight or each material salvaged, reused, recycled or disposed throughout the project. The Contractor shall provide a Construction Management Waste Management Report upon request of Substantial Completion

LIQUIDATED DAMAGES

If substantial completion is not achieved, the Contracting Officer may assess liquidated damages at a rate of $255.00 per day.

PRE-PROPOSAL CONFERENCE

Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend.

Contractors are encouraged to verify all existing conditions at the job site prior to proposing on the project. Failure to do so will not relieve the Contractor of any responsibility to properly estimate the cost of this project.

The following items will be discussed during the conference:

1. On site storage.

2. Parking.

3. Use of elevators.

4. Access through secured area.

5. Contractor shall coordinate with the GSA mechanical maintenance contractor, for placing the fire alarm system in test mode prior to performing any work that may result in the activation of an alarm signal from the fire alarm system including but not limited to: connecting devices to fire alarm system, cutting, welding or other work that creates excessive dust. Contractor is responsible for all costs associated with placing the fire alarm system in test mode.

6. A GSA approved welding permit will be required before performing any cutting and welding. Contractor shall contact the GSA Project Manager at least 48 hours in advance to request a permit for cutting and welding.

7. Contractor shall be responsible for all quantities, measurements, correct installation of all items and for any damages to the building, items such as parked vehicles and surrounding areas.

8. All materials, equipment and supplies to be incorporated into work under the terms of this contract shall have been “NEW” and “UNUSED” at time of award.

9. Materials of equipment containing asbestos in any form shall not be incorporated into this project.

10. All material, workmanship and equipment shall be subject to the inspection and approval by the Contracting Officer Representative. All work unsatisfactorily performed shall be promptly corrected and made acceptable for the Government.

FINAL PREPARATIONS

1. Contractor shall provide three (3) hours classroom and three (3) hours hands-on training at a minimum six (6) hours to training to GSA maintenance personnel.

2. Contactor shall provide two (2) sets of as-built drawings on compact disk (CD). As-built drawings shall be in Auto CAD format and shall illustrate all alterations performed under this contract. Final payment will not be authorized until all as-built drawings are provided.

3. Contractor shall provide two hard copies (2) copies and one (1) on compact disk

(CD) of owner’s (O&M) manuals for all new equipment.

4. Contractor shall return all GSA Badges issued for this project. Final payment will not be authorized until all O&M manuals and badges are provided and returned.

WARRANTY

1. All workmanship and materials shall be warranted for a period of not less than three hundred sixty five (365) days from date of acceptance by the Government (Standard Warranty) plus extended compressor parts and labor warranty (4 years).

2. The Contractor shall provide a copy of warranty of items procured. Warranty shall be in writing and shall include any conditions which may invalidate the warranty.

3. Warranty shall include procedures on how to exercise warranty rights. Provide points of contact in order to get services required.

4. Standard warranty shall be all inclusive of parts, labor and materials, related coverage and additional costs, if any.

Contractor shall provide all applicable manufacturers’ warranties at time of completion

APPLICABLE PUBLICATIONS

A. Department of Labor:

1. Occupational and Health Standards: (29 CFR part 1926).

2. Safety and Health Regulations for Construction: (29CFR part 1518).

3. Federal Code: All renovations shall be in accordance with the current design requirements as found in the Federal Construction & Safety Standard, and Third Party approved structure design package. Latest Edition of the following Codes/Regulations:

4. Fire Codes: All units shall meet or exceed all required Federal, State and Local Fire Codes.

5. Housing & Urban Development (HUD 24 CFR 3280).

6. National Electrical Code (NEC).

7. International Building Code (IBC).

8. International Mechanical Code (IMC).

9. International Plumbing Code (IPC).

10. American Society of Heating, Refrigeration and Air Conditioning (ASHRA).

11. Occupational and Safety Act (OSHA).

12. National Fire Protection Association (NFPA).

13. U.S. Environmental Protection Agency (EPA), “Mold Remediation in Schools and Commercial Buildings”.

B. Manufacture, installation and testing shall comply with manufacturer’s instructions and standards. When more stringent requirements are call for either this S.O.W. or codes and regulations, the priority of precedence in compliance shall be:

1. Federal Requirements.

2. State Requirements.

3. Local Requirements.

4. Manufacturer’s Requirements.

5. Contractor’s Requirements

DISCLOSURE OF INFORMATION

1. Any information made available to the Contractor by the government shall be used only for the purpose of carrying out the provisions of this contract. This information shall not be divulged or made known in any manner to any persons except as may be necessary in the performance of the contract.

2. In the performance of this contract the Contractor assumes responsibility for the protection of the confidentiality of government records.

3. The Contractor shall adhere to the requirements found in Part 24 of the Federal Acquisition Regulation, Protection of Privacy and Freedom of Information.

End of Section

GSA Solicitation No. GS-07-P-16-HT-C-7008

Document: C201-SB LPTA / JAN 2016 (The Solicitation) Pages 1 of 22

Construction Contract for Cooling Tower & Chiller Installation at the Hot Springs Courthouse in Hot Springs, AR The Solicitation

Notice to Offerors of Total Small Business Set-Aside

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set-Aside

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit - Construction H. Receipt of Offers

II. Proposals A. Proposal Contents B. Proposal Format

C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements for Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified I. Additional Security Requirements

(The Solicitation) Pages 2 of 22

IV. FAR/GSAR Solicitation Provisions A. FAR 52.215-1 Instructions to Offerors—Competitive Acquisition B. FAR 52.216-1 Type of Contract C. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work D. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction E. FAR 52.233-2 Service of Protest F. Buy American G. Buy American Exceptions H. FAR 52.252-1 Solicitation Provisions Incorporated by Reference I. GSAR 552.102 Incorporating Provisions and Clauses by Reference

V. Additional Solicitation Provisions and Instructions A. 52.222-38 -- Compliance with Veterans’ Employment Reporting Requirements

VI. Method of Award

A. Evaluation of Offers – Lowest Price Technically Acceptable B. Lowest Price Technically Acceptable Process C. Determination of Responsibility D. Price Reasonableness E. Unbalanced Prices F. Total Evaluated Price G. Non-Price Factors H. Evaluation of Joint Venture Offerors

I. General Information

I.A. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer. No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.B. List of Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Other Forms Required For Submission with Proposals

(The Solicitation) Pages 3 of 22

(4) Standard Form (SF) 1442 – Solicitation Offer and Award

(5) The Agreement and Attachments to the Agreement

(6) Exhibits

I.C. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Shawna Villarreal Address: 819 Taylor Street Rm 12B01, Fort Worth, TX 76102

Telephone: 817-850-5541 Email: Shawna.villarreal@gsa.gov

I.D. Pre-Proposal Conference

(1) A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: June 8, 2016 Time: 9:00 AM CST

Location: Hot Springs Courthouse – Rm 219 100 Reserve St Hot Springs, Arkansas 71901

(2) Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer.

I.E. Estimated Price Range

The estimated price range for the Project is between $500,000 to $1,000,000.

I.F. FAR 52.228-1 Bid Guarantee (SEP 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds (including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(The Solicitation) Pages 4 of 22

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.G. FAR 52.236-27 Site Visit - Construction (FEB 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation and are in the attached Agreement. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visit will be held immediately following the Pre-Proposal Conference on the following dates and times:

Date: June 8, 2016 Time: 9:00 AM CST

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than three (3) representatives from each Offeror. Offerors shall submit an Attendee Registration Form identifying all attendees from their respective team.

Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the Attendee Registration Form to the point of contact listed below by 2:00 PM CST on June 7, 2016.

For further information about the site visit or access requirements, please contact:

Name: Shawna Villarreal Email: Shawna.villarreal@gsa.gov

(4) This is the only opportunity contractors will get to visit the site to conduct a walk-through and ask questions. GSA will not have anyone available to accompany contractors or their representatives (sub-contractors) after the scheduled pre-proposal conference and site visit.

I.H. Receipt of Offers

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm local time on the following date and at the following address:

Date: June 28, 2016 Address: Shawna Villarreal, 7PQD http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(The Solicitation) Pages 5 of 22

Fritz G. Lanham Federal Building GSA-PBS Acquisition Services 819 Taylor Street 12-B01 Fort Worth, TX 76102

Solicitation GS-07-P-16-HT-C-7008

(2) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers.

(3) Offers sent by United States Mail shall be deemed timely if delivered to the address of the government installation designated for receipt of offers on or before the date established for receipt of offers.

(4) Offers may also be submitted by email to the following address: Shawna.villarreal@gsa.gov.

Complete offers must be received by the due date and time stated in (1) above. An original copy of the bid bond must be received at the address provided in (1) above no later…