Commercial Dish Washer w/ Waste Management Sys-MEM VAMC

Chapter VI: Other Than Full and Open Competition (OFOC) SOP

Attachment 2: Request for Limited Sources Justification Format >$150K

OFOC SOP Revision 05 Page 4 of 4

Original Date: 03/22/11

Revision 05 Date: 05/02/2016

LIMITED SOURCES JUSTIFICATION

ORDER >$150,000

FAR PART 8.405-6



Acquisition Plan Action ID: VA249-17-AP-3476



This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 Federal Supply Schedules, is precluded for the reasons indicated below.



Restricted to the following source: Provide original manufacturer s name for material or contractor s name for service. (If a sole source manufacturer distributes via dealers, ALSO provide dealer information.)



Manufacturer/Contractor: Gill Marketing Co.

Manufacturer/Contractor POC & phone number: Carrol Caldwell

Mfgr/Contractor Address: 2128 Epsy Court Suite 7 Crofton MD, 21114

Dealer/Rep address/phone number: 602-943-7700 x 171



The requested material or service represents the minimum requirements of the Government.



(1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs

Memphis VA Medical Center_________

1030 Jefferson Ave _______________

Memphis TN, 38104

VISN: 09



(2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED:

Industrial Dishwasher/Conveyor/Waste Management System and accessories sole source delivery order (GS-07F-049DA)







(a) A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY S NEED:

Industrial Dishwasher/Conveyor/Waste Management System and accessories to include removal of existing equipment and installation of new machines, drains, electrical, ducting, welding an on-site fabrication.









(b) ESTIMATED DOLLAR VALUE: $ $247,778.07



(c) REQUIRED DELIVERY DATE: 5/05/2017



(4) IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. (CHECK ALL THAT APPLY AND COMPLETE)



Specific characteristics of the material or service that limit the availability to a sole source (unique features, function of the item, etc.). Describe in detail why only this suggested source can furnish the requirements to the exclusion of other sources.

.







A patent, copyright or proprietary data limits competition. The proprietary data is:

(If FAR 8.405-6(a)(2)iii before posting. Do not include specific proprietary data. Only mention the type of equipment, procedure, etc. to show that proprietary supplies or services are being procured.)









These are direct replacements parts/components for existing equipment.

____________________________________________________________________________

____________________________________________________________________________



The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. Describe the equipment/function you have now and how the new item/service must coordinate, connect, or interface with the existing system.









The new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.











An urgent and compelling need exists, and following the ordering procedures would result in unacceptable delays.

The current equipment was deemed beyond economic repair in November 2016 by the Memphis VA Engineering department following a 30,000.00 chain repair. That same system continues to be problematic and each time the dishwasher is down for repair, meals are served on high heat disposable plates at a cost of 1000.00/Day (4 days off line in the last month). This action is being processed under FAR 6.302-2









(5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION:

IAW FAR 8.404(d) Pricing has already been determined to be fair and reasonable.









(6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED:

Market Research revealed that 1 vendor was available in the VIP database under NAICS code 333318 with keyword search Dishwasher , however due to the extensive procurement lead time associated with a full and open competitive solicitation, the degraded state of the current equipment in use, and the resultant associated cost incurred of said failing equipment, this emergency procurement will be processed under FAR 6.302-2.







(7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:









(8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE:

Early coordination from the requesting service with the VISN contracting office on the procurement/replacement of aging/failing equipment will remove/reduce the barriers to restricted consideration on subsequent/future acquisitions.









(9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor s supervisor, fund control point official, chief of service or someone with responsibility and accountability.)





SIGNATURE DATE

Catherine Austin Service Chief, N&FS Nutrition & Food Service

NAME TITLE SERVICE LINE/SECTION

VA Medical Center, Memphis TN.

FACILITY





(10) APPROVALS IN ACCORDANCE WITH THE VHAPM, Volume 6, Chapter VI: OFOC SOP: This part if filled out by Contracting Staff as part of the Justification



a. CONTRACTING OFFICER S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.







Monica Thompson, Branch Chief, Supply West DATE









b. Director of Contracting/DESIGNEE: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.







Robert (Bobby) Kellner DATE

Division Chief (Supplies, Services, & Prosthetics)