Chiller Spare Parts

The Department of State, American Embassy Dar es Salaam, seeks quotations for chiller spare parts, with submissions due September 21, 2026. No set-aside applies.

Place of performance is Dar es Salaam, Tanzania, with delivery required to the embassy at 686 Old Bagamoyo Road, Msasani. The procurement covers 17 line items of spare parts for two York chillers (models YAE N 3402 SKC and YLAA0350HE50XFBSD), including compressors, contactors, transducers, pressure switches, electronic expansion valves, isolator switches, cartridge pressure switches, water pressure switches, fan motors, wiring harnesses, solenoid valves, and diagnostic and maintenance kits. All parts must be original equipment manufacturer (OEM) parts only; non-OEM alternatives may require modification or fail to function with the chiller's parameters or fit the required equipment.

Offerors must submit separate technical and cost proposals electronically to DarProcurementbid@state.gov by 17:00 East Africa Time on September 21, with no late submissions accepted. Quotations must address each line item with unit and extended pricing, delivery timeline, warranty terms, and proof of product authenticity and authorized dealer sourcing. Evaluation criteria, in descending order of importance, are technical compliance, product authenticity and sourcing credibility, delivery capability within one month post-purchase order issuance, warranty and after-sales support, and price. Award will be made to the responsible offeror providing best value considering both technical merit and cost. SAM.gov registration is not required; instead, offerors must complete FAR provision 52.204-90 and provide entity-level representations and certifications per FAR 52.204-7(c)(1). The NAICS code is 333415, and the PSC code is 4120.