RFQ PR16209846 CHILLER SPARE PARTS.docx

PR16209846: FAC/SUST 7901/DARES-NEC-CHILLER SPARE PARTS RESTOCK.

1.0 PURPOSE

The American Embassy Dar es Salaam invites qualified contractors to submit quotation for Chiller Spare Parts restock (Similar or Equal) in accordance with the item listing and specifications below.

Quotations are due on September 21, 2026, at 17:00 East Africa Time. No quotations will be accepted after this time. Proposals must be in English; incomplete proposals will not be accepted.

Submission Format:

· One (1) electronic copy of the Technical Proposal (Detailed specification of the items)

· One (1) electronic copy of the Cost Proposal

· Submitted as separate attachments

Submit your quotation electronically to: DarProcurementbid@state.gov .

SAM Registration: SAM.gov registration is not required for this solicitation. In lieu of SAM registration, offerors must complete the provision at FAR Overhaul 52.204-90, Offeror Identification, and provide all entity-level representations and certifications as prescribed in FAR 52.204-7(c)(1). The successful offeror will also be required to complete the clause at FAR Overhaul 52.204-91, Contractor Identification, prior to award.

Sincerely, Maria Silva Contracting Officer

2.0 SCHEDULE OF SUPPLIES

CHILLER SPARE PARTS SCHEDULE OF SUPPLIES

Transducer high pressure, SANHUA

Pressure switch, JOHNSON CONTROLS P100DA-81 6(6)A 240VAC

Danfoss ACB Series Cartridge Pressure Switch

UAC A/C System Flush RO1117 and Flow Control Gun

3.0 DELIVERY

Shipping and Delivery Directly to;

U. S. Embassy Dar es Salaam Office.

686 Old Bagamoyo Road, Msasani P.O. Box 9123 Dar es Salaam, Tanzania

4.0 INSTRUCTIONS TO OFFERORS

1. Quotations must address each line item individually with unit price and extended (total) price.

1. Offerors must confirm all items meet the exact technical specifications listed in Section 2.0.

2. Offerors must state estimated delivery lead time from date of Purchase Order (PO) issuance.

3. Offerors must confirm warranty terms for all items.

5.0 PROPOSAL REQUIREMENTS

5.1 Technical Proposal

· Delivery timeline.

· Warranty and traceability documentation.

· Please ensure you share images of every part.

· If some part numbers are updated, please notify in proposal.

· Proof of product authenticity/sourcing (OEM parts only are acceptable).

5.2 Cost Proposal

· Unit price and extended price per line item

· Total proposed price for all units and accessories

· Applicable taxes, duties, or fees (if any)

· Payment terms

6.0 EVALUATION CRITERIA

Quotations will be evaluated on the following factors, listed in descending order of importance:

1. Technical Compliance — Conformance with specifications for all items

2. Product Authenticity & Sourcing — Credibility of supply chain and authorized dealer status

3. Delivery Timeline — Ability to deliver within a month post-PO issuance

4. Warranty/After-Sales Support

5. Price — Total evaluated cost for all items Award will be made to the responsible offeror whose quotation represents the best value to the U.S. Government, considering both technical merit and price.

CONTRACT CLAUSES

The selected offeror must comply with the following commercial item terms and conditions, incorporated herein by reference.

A. CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS AWARDED BY OVERSEAS CONTRACTING ACTIVITIES Current through FAC 2025-03, January 17, 2025.

52.252-2 — CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This purchase order incorporates the following clauses by reference, with the same force and effect as if given in full text. Full text is available on request from the Contracting Officer or at Acquisition.gov. DOSAR clauses may be accessed at https://acquisition.gov/dosar.

B. DEPARTMENT OF STATE ACQUISITION REGULATION (48 CFR CHAPTER 6) CLAUSES

652.204-70 — DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND PROCEDURES (FEB 2015)

(a) The Contractor shall comply with the Department of State (DOS) Personal Identification Card Policy and Procedures for all employees performing under this contract who require frequent and continuing access to DOS facilities or information systems. The Contractor shall insert the substance of this clause in all subcontracts when the subcontractor's employees will require frequent and continuing access to DOS facilities or information systems.

(b) The DOS Personal Identification Card Policy and Procedures may be accessed at: http://www.state.gov/m/ds/rls/rpt/c21664.htm.

(End of clause)

CONTRACTOR ACKNOWLEDGMENT

By signing below, the contractor confirms they have read, understood, and agree to comply with all terms and conditions set forth in this Solicitation, including

· Supplying all items in strict conformance with the technical specifications in Section 2.0 (Schedule of Supplies);

· Confirming product authenticity and authorized-dealer sourcing for all devices;

· Delivering all items directly to U.S. Embassy Dar es Salaam within the timeline proposed in the Technical Proposal;

Contractor Name:

Company Name:

Signature:

Date:

Signature:

Date:

Signature:

Date:

This solicitation is issued by the American Embassy Dar es Salaam. All inquiries must be submitted in writing to DarProcurementbid@state.gov no later than September 15th, 2026 at 17:00 East Africa Time.