Cataloging and Metadata Subscriptions services for DOL Wirtz Labor Library

This solicitation is issued in accordance with FAR Parts 12 and 15 for Cataloging and Metadata

Subscription and WorldShare ILL Subscription services for The Department of Labor (DOL) Wirtz

Labor Library. See the attached addendum for additional details.

Clarifying questions regarding this solicitation should be emailed to Jeremy B. Keator, Keator.Jeremy.B@dol.gov.

Questions must be received no later than 4/07/2020 at 12:00 PM EST.

Quotes are due via email to Jeremy B. Keator, Keator.Jeremy.B@dol.gov. The quote can be

submitted in any format. Quotes must be received no later than 04/10/2020 at 12:00 PM EST.

1.0 SCOPE

To provide the Department of Labor (DOL) Wirtz Labor Library with online access to various

services and products provided by the Online Computer Library Center (OCLC), including

interlibrary loan services and shared cataloging resources.

2.0 BACKGROUND

The Department of Labor’s Wirtz Labor Library currently subscribes to the Online Computer

Library Center (OCLC), which is a membership-based organization that is the sole source provider

of cooperative tools, services, and resources available to libraries around the world. The Wirtz

Labor Library primarily utilizes the tools of OCLC to access, maintain, and share catalog records

that improve patron access and to provide interlibrary loan services to patrons requesting materials

not available or accessible directly via the Library.

3.0 OBJECTIVES

3.1 Access to a database of item and serial records that are created, reviewed, and maintained

by libraries around the world: Access to a database of item and serial catalog records allows

libraries to upload catalog records that other institutions may then “copy” and import into

their system. A majority of these types of records are generally produced and/or reviewed by

the Library of Congress’s cataloging division. Having access to this tool allows the Library

to incorporate expert detailed catalog records into its catalog that then improve patron access

when searching for materials.

3.2 Access to a customized system that serves libraries world-wide in providing interlibrary loan

services: An interlibrary loan (ILL) service utilized by libraries around the world allows

member libraries to easily request books, journal articles, and other materials from any other

member library. This service is of great import when a library does not have an item requested

by a patron. The cost of the subscription to gain access to the service is significantly less

expensive than the purchasing of individual items (books, journal articles, etc.) throughout

the year.

4.0. REQUIREMENTS

4.1 Cataloging and Metadata Subscription: Department Librarians utilize OCLC Cataloging

Tools to catalog more efficiently and accurately. Cataloging access is typically through the

Library’s Integrated Library System (ILS).

4.2 WorldShare ILL Subscription: Department Librarians utilize OCLC’s interlibrary loan system

to quickly communicate between lending and receiving libraries to better serve the

information needs of patrons.

4.3 Performance Standards: The aforementioned OCLC services shall be available 24/7 to

Department Librarians unless a service outage is noted and communicated to the Department.

1605DC-20-Q-00059

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5.0 PLACE OF PERFORMANCE

The contractor does not require performance on-site. Products/services are delivered remotely via

cloud access through various methods including, but not limited to, secure log-in access to OCLC

web portal or via OCLC ILS integration.

6.0 PERIOD OF PERFORMANCE

The base period of performance shall be for 12 months beginning July 1, 2020 and lasting

through June 30, 2021. Four option years after the base year are included and follow the dates

listed below.

• Option Year 1: July 1, 2021 through June 30, 2022

• Option Year 2: July 1, 2022 through June 30, 2023

• Option Year 3: July 1, 2023 through June 30, 2024

• Option Year 4: July 1, 2024 through June 30, 2025

7.0 TRAVEL

Contractor travel is not required.

8.0 DELIVERABLES

The Contractor shall consider items below as mandatory. Access to these items should be

continuous, and the Contractor should make the Department aware of any system down-time

affecting accessibility ahead of time (if down time is planned) or immediately (if down time is

unplanned).

• Deliverable 1: Access to OCLC Cataloging and Metadata Subscription

• Deliverable 2: Access to OCLC WorldShare ILL Subscription

9.0 SECURITY

All data required is unclassified.

10.0 GOVERNMENT- FURNISHED RESOURCES

Not applicable.

11.0 OTHER PERTINENT INFORMATION OR SPECIAL CONSIDERATIONS

Not applicable.

12.0 SECTION 508 ACCESSIBILITY STANADARDS

1194.22 - Web Based Intranet and Internet Information and Applications