BYR Hotel/Conference Venue

This is a combined synopsis/solicitation for commercial supplies prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number assigned to this action is W912J2-20-Q-0006. The solicitation is issued as a Request for Quote (RFQ) from the United States Property and Fiscal Office for Wisconsin, Purchasing and Contracting Division, Camp Douglas, WI 54618.

This requirement is unrestricted with an applicable NAICS Code of 721110. Hotels (Except Casino Hotels) and Motels. The Wisconsin Army National Guard (WIARNG) requirement is for a Badger Yellow Ribbon event on March 28th-29th, 2020 and will need large conference space to include hotel rooms, meals, and audio visual equipment. Per the attached Statement of Work,

Location must be within the state of WI and within 100 miles of Appleton, WI 54911.

Group one will arrive on the 28th of March 2020 at 6:00AM CST and depart on March 28th @ 6:00 PM CST

Group twp will arrive on the 29th of March 2020 at 6:00AM CST and depart on March 29th @ 6:00 PM CST

This acquisition is utilizing procedures in FAR part 13, Simplified Acquisition Procedures. The Government intends to award a Firm-Fixed Price Contract to the firm that provides the Lowest Price, Technically Acceptable quoter without discussions. Therefore, offerors should submit their best offer up front. Do not assume you will be able to revise your offer.

The WIARNG requires the following Items:

CLIN 0001 Yellow Ribbon Venue
1. 1 - General Session
2. 1- Breakout Rooms
3. 1 - Child and Youth Room
4. 1 - Nanny Area
5. 1- Resource Area
6. 3- Privacy Rooms

7. 1- Registration Area

- see the attached statement of work to ensure you have adequate space and resources to accommodate the event.

CLIN 0002 Audio Visual Equipment (Both Groups)
A/V Requirements
i. 5 A/V Carts with power strip cords and cords taped or covered
ii. 2 ex-large projections screens and 3 additional large projection screens (5 total)
iii. In house sound system with wireless handheld mic, lavalier mic, with sound cord for laptop sound.

CLIN 0003 Catered Meals (Buffet Style)
Food and Beverage Requirements:
i. Government lunch served buffet style - can be in gen session room
1. 1 protein, 1 starch, 1 vegetable, gluten free options, desserts and drinks
 

CLIN 0004 (Lodging)
Group 1: 50 sleeping rooms Check in 27 March - Check out 28 March
 

Group 2: 50 sleeping rooms Check in 28 March - Check out 29 March
 

Please ensure you read the entire Statement of Work for further detail of this requirement

The following clauses are included for the purposes of this combined synopsis/solicitation and most current versions will be incorporated into any resulting order:

52.203-19- Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements
52.204-7- System for Award Management
52.212-1- Instructions to Offerors
52.212-4 - Contract Terms and Conditions-Commercial Items;

52.212-5- Contract Terms and Conditions Required to implement Statures or Executive Orders--Commercial Items
52.222-21 - Prohibition of Segregated Facilities
52.222-26 - Equal Opportunity
52.222-50 - Combating Trafficking in Persons
52.223-18 - Encouraging Contractor Policy to Ban Text Messaging While Driving
52.225-13 - Restrictions on Certain Foreign Purchases
52.232-33 - Payment by Electronic Funds Transfer-System for Award Management
52.232-36- Equal Opportunity for Workers with Disabilities
52.232-39 - Unenforceability of Unauthorized Obligations
52.233-3 - Protest After Award
52.233-4 - Applicable Law for Breach of Contract Claim
52.252-2 - Clauses Incorporated by Reference, http://farsite.hill.af.mil
52.252-6 - Authorized Deviations in Clauses
52.222-3 - Convict Labor
52.222-19 - Child Labor - Cooperation with Authorities and Remedies
52.209-6 - Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment
52.204-10- Reporting Executive Compensation and First-Tier Subcontract Awards
252.203-7000- Requirements relating to compensation to Former DoD Officials
252.203-7002- Requirement to inform employees of Whistleblower rights
252.204-7015- Notice of Authorized Disclosure if Information for Litigation Support
252.211-7003- Item Unique Identification and Valuation.
252.211-7008- Use of Assigned Serial Number
252.225-7048- Export-Controlled Items
252.232-7003 - Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 - Wide Area Workflow Payment Instructions
252.232-7010 - Levies on Contract Payments
252.244-7000-Subcontracts for Commercial Items

All vendors must have an active registration in https://www.sam.gov/portal/SAM/#1#1
To be eligible for award.

Submittal Requirements: Submit the following in order to be considered for award.
1. Pricing of CLINS 0001 through 0004.
2. Representations and Certifications (52.212-3 Alt 1).
3. Conference Space layout and room dimensions.
4. Active SAM Registration (please submit vendor cage code)

Submit offers in response to this synopsis/solicitation to jarrod.w.brown4.mil@mail.mil. Offers received after 3:00 PM CST on March 3rd may not be considered unless determined to be in the best interest of the government.

No telephonic inquires will be accepted.

Email any questions to jarrod.w.brown4@mail.mil by February 27th, 2020 12:00PM CST. All questions will be answered and uploaded to fbo.gov by February 27th, 2020 7:00 PM CST. It is the vendor's responsibility to check www.fbo.gov for any updates or changes.

Contracting Office Address:
USPFO for Wisconsin, 1 Williams St. Camp Douglas, WI 54618

Point of Contact(s):
SFC Jarrod Brown
jarrod.w.brown4.mil@mail.mil