SOW 28-29 new March Phase II.pdf

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Statement of Work Badger Yellow Ribbon

Reintegration

Organization: WING Badger Yellow Ribbon

Event: Post Deployment Reintegration Event – Phase II

Dates of Event: Group 1 MARCH 28

Group 2 MARCH 29

Attendance Expected: It is anticipated that 350 will attend on Sat and 300 will attend on Sunday to include families, children, soldiers and staff.

Proposed Location of Event: ________GREEN BAY/APPLETON/MANITOWOC AREA___

Lodging Requirement:

Number of nights for Lodging: 1

Group 1 - Dates of Lodging: 3/27/20 to 3/28/20

Group 2 – Dates of Lodging: 3/28/20 to 3/29/20

Number of Lodging Rooms Needed for Event:

Badger Yellow Ribbon/G3: Approx. ___50__ sleeping rooms (soldiers, spouses & parents).

Total Number of Meeting Rooms:

1. 1 - General Session

2. 1 – Breakout Room

3. 1 - Child and Youth Room

4. 1 - Nanny Room

5. 1 – Resource Area

6. 3 - Privacy Rooms

7. Registration Area

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Type of Meeting Rooms Required with Requirements:

1. General Session Room – To accommodate 300 Saturday and 250 Sunday with 2 skirted 6 ft tables in the back of the room.

a. Time Each Day: __0600-1800__ set in rounds of 8

b. A/V Requirements

i. 2 A/V Carts

ii. 2 EX-Large Projection Screens

iii. In house sound system with handheld WIRELESS microphone and clip on

LAVALIER microphone

c. Room Set-up Requirements

i. Round tables of 8.

ii. Water station in the back of the room.

iii. Food and Beverage Requirements

Government Lunch – to include 1 protein, 1 vegetable, 1 starch, gluten free options, desserts and drinks – SERVED BUFFET STYLE

2. 1 Breakout Room – To accommodate 150 people

a. Time Each Day: _0600-1700_

b. A/V Requirements:

i. A/V Cart with power cords and cords are to be taped or covered.

ii. 1 Large Projection Screen

iii. 1 Sound System with 1 hand held and 1 lavalier mic

c. Room Set-up Requirements:

i. 60” Round tables set for 8.

ii. Water station in the back of the room to be replenished before each class

d. Food and Beverage Requirements:

i. None

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3. Child and Youth Room – To accommodate __20___ children (1200 sq. ft. of open floor space minimum).

a. Time Each Day: __0600-1800__

b. A/V Requirements:

i. AV Cart

ii. Screen

c. Room Set-up Requirements:

i. Open area for games and activities.

ii. Corner area with tables and chairs for 20 children (crafts).

iii. Open area in front of screen for kids to sit and watch movie.

iv. 1 table outside of door entrance for registration.

v. Water station with plastic cups.

vi. Appropriate lunch for youth served at 1115

1. Chicken strips, mac n cheese, fresh fruit and milk served buffet style with gluten free option available upon request.

2. Long table and chairs to accommodate 20.

4. Nanny Room – A Nanny Room to accommodate __15___ children (1200 sq. ft. of open floor space minimum. Nannies will be arranged and provided by the BYR Program personnel.

a. Time Each Day: __0600-1800___

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

i. Need two tables in corner with 15 chairs.

ii. Need room to place Play-Pens.

iii. 1 table outside of door for registration.

iv. Water pitchers with plastic cups.

v. Need a refrigerator and microwave.

vi. Appropriate lunch for children served at 1115

1. Chicken strips, mac n cheese, fresh fruit and milk served buffet style

2. Long table and 10 chairs to accommodate 15

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5. Resource Area – Central open area or large room – set for 15 resource tables with minimum 6 ft between each table.

a. Time Each Day: ___0600-1800______

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

i. 15 Skirted 6ft. tables with 3 chairs each (2 on one side and 1 on the other side).

6. 3 Privacy Rooms – Boardrooms, small meeting rooms or sleeping rooms in close proximity to the Resource Area – confidential one-on-ones between SM’s and Mental Health Professionals.

a. Time Each Day: ___0600-1800____

b. A/V Requirements:

i. None.

c. Room Set-up Requirements:

i. 3 Privacy Rooms.

1. 1 table with 3 chairs in each room

7. Registration Area – Outside the General Session Room three 6ft tables with 2 chairs behind each.

a. Time Each Day: __ 0600-1800____

b. A/V Requirements:

i. Location must be near electrical outlets