Audiovisual Equipment Repair

This solicitation is being reopened to ensure that vendors have opportunity to attend a site visit which has been set for Thursday August 14. A site visit is highly recommended.

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Solicitation number 1232SA25Q0386 is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03. The associated NAICS code is 811210 (Electronic and Precision Equipment Repair and Maintenance) with a small business size standard of $34.0 Million.

USDA, ARS, ERS Office of Administrator

805 Pennsylvania Avenue

Kansas City, MO 64105

Is looking for procurement of the Audiovisual Equipment Repair which fits with the associated Statement of Work / Specifications.

A site visit is scheduled for Thursday August 14, 2025, at 8:30 AM CST. Vendors interested in attending the site visit must notify Lynn Hults at lynn.hults@usda.gov by Wednesday August 13, 2025, at 3:00 PM CST to be added to the approved list.

The Government anticipates award of a Firm Fixed Price contract.
Each quote must show a breakdown giving price of each element, provide descriptive literature or information showing that the quoted services meet all parts of the Statement of Work.

Vendors responding to this announcement shall submit their quote in accordance with FAR 52.212-2. The Government anticipates award of a contract resulting from this solicitation to the responsible quoter whose quote conforms to the RFQ and specifications using Lowest Price Technically Acceptable (LPTA) to the Government in accordance with FAR 13.106-2(b)(3) considering two major areas: technical acceptance and price. Quotes will be evaluated by performing a technical and price evaluation (LPTA) in accordance with FAR 13.106-2(b)(3). Submission of quote shall include the following: (1) Technical Specifications and (2) Price (to include shipping).

The Technical aspects will be evaluated based on the ability to meet the minimum standards in the Statement of Work (SOW). The Quotations will be evaluated started at the lowest price first. If the lowest is not acceptable then the next lowest will be evaluated.

Technically Acceptable; Quote clearly meets the minimum requirements of the SOW.

Technically Unacceptable; Quote does not meet the minimum requirements of the SOW.

Electronic submissions are preferred. Please email all quotes to lynn.hults@usda.gov.

NO LATE QUOTES WILL BE ACCEPTED.

INSPECTON AND ACCEPTANCE TERMS: Supplies will be inspected by requiring office's technical representative and accepted at destination.

The Federal Acquisition Regulation (FAR) and the Department of Agriculture Acquisition Regulation (AGAR) provisions and clauses that apply to this acquisition are in the attached document titled Service Provisions 1154695.
 

To be eligible for an award, all contractors must be registered in the System for Award Management (SAM). A contractor can contact SAM by calling 1-866-606-8220 or e-mail at www.sam.gov. NO EXCEPTIONS. A UEI (Unique Entity ID) number is required in order to register. All invoices shall be submitted and paid electronically.
Quotes must be received no later than Friday, August 22, 2025 at 4:00 PM Central Standard Time.

Questions regarding this combined synopsis/solicitation are due no later than Tuesday August 19, 2025, by 3:00 PM CST. Answers to any questions received by that time will be posted as an amendment to this combined synopsis/solicitation.