Statement of Work - 805 Penn AV Repairs_.docx

Statement of Work 805 Pennsylvania Avenue Conference and Office Space Service/Upgrades

Statement of Need:

USDA agencies, Economic Research Service (ERS) and National Institute of Food and Agriculture (NIFA), have need of repair, maintenance, and upgrades of existing audio visual and conference connectivity systems located on the 3rd, 5th, and 6th floors of their building located at 805 Pennsylvania Avenue, Kansas City, Mo.

Scope of Work:

Contractor will assess the current conditions of the QSC and Vaddio systems and provide a quote to repair and/or upgrade equipment as necessary to include the specific areas below:

· Testing for QSC (system name) on all three floors - Audio

· Test and verify all program audio signal flows and levels

· Test and verify all microphone audio signal flows and levels

· Test and verify all speakers are tapped at the correct voltage and amplifiers are not overloaded

· Test and verify far-end audio flows and levels for audio, video, and web teleconferencing systems

· Inspection of general audio cable management and terminations

· Download a backup of the current DSP configuration to include any modifications made during the health check

· Testing for QSC (system name) on all three floors – Video

· Test and verify all video sources are routing and displaying on appropriate destinations with the proper resolution and aspect ratio

· Examine displays for image defects (dead pixels, image retention, failed backlights)

· Examine auxiliary video input cables for physical damage and signs of failure

· Test and verify all permanently installed video components for proper output including resolution, aspect ratio, framerate, and color space

· Test and verify all auxiliary and mobile video sources for proper output including resolution, aspect ratio, framerate, and color space

· Test and verify all cameras are outputting video at the proper resolution and framerate to all applicable devices such as Video Teleconferencing (VTC) codecs, web conferencing devices, and/or AV switching systems

· Inspection of general video cable management and termination

· Download/record video system configuration(s) to include any modifications made during the health check

· Review of Controls

· Test and verify all controls available through the existing control system and across all control interfaces

· Test and verify control system latency is within acceptable range

· Test and verify wireless signal strength, latency, and connectivity between control system and wireless devices

· Save a copy/archive of control system code and user interface files, including any modifications made during the health check

· Document control system IDs, Internet Protocol (IP) addresses, Media Access Control (MAC) addresses, and other communication settings

· Document network topology and any non-standard WWT credentials

· Record all currently installed firmware versions running on equipment

· Evaluation of the site readiness for the necessary work to include circuits, cabling, power, cooling and rack space

· Evaluation of any additional equipment needed to restore and maintain full audio-visual functionality

Known Issues:

3rd floor:

· 3rd floor Software: Universal Serial Bus (USB) audio issues with all government laptops. Need to validate firmware and cable compatibility with current software versions that are up to date.

· 3rd Floor Rooms: Install Microsoft Team software in all QSC equipment installed rooms to make calls from the room without the use of laptop. List of rooms provided with excel document attached.

· 3rd Floor Control Room: Update Vaddio switch controller software in control room to restore camera, audio and video functions for Room 333 auditorium. Need to validate firmware and cable compatibility.

· Room 311- Volume level adjustment required for the wireless microphones (Handheld, Lapel and Desktop microphones)

· Room: 313– OSC Camera and two monitors not operational. Control hub linked to OSC system offline

· Room: 314– OSC Camera works but shows the image as green. Cannot be reverted to factory settings and provide a clear picture.

· Room 333- Volume level adjustments and programming required for the wireless microphones (Handheld, Lapel, Desktop and Chat Box microphones)

· Room 333- Auditorium Combined mode function is inoperative. Needs to be programmed to four configurations (diagrams attached).

· Room 333- Auditorium Overflow mode function is inoperative. Needs to be programmed to include Audio overflow not just Video overflow to rooms 311, 312, 313, 314, and 315. Work around is to call in via the phone line to connect to the audio from the Auditorium 5th Floor:

· Room: 511 – OSC Camera and two monitors not operational. Control hub linked to OSC system offline

· Room: 515– OSC Camera and two monitors not operational. Control hub linked to OSC system offline

· Room: 519 – OSC Camera and two monitors not operational. Control hub linked to OSC system offline

· Room: 520 – OSC Camera and two monitors not operational. Control hub linked to OSC system offline

· Room: 549 – Integrated CISCO camera does not work. OSC Camera and two monitors not operational. Control hub linked to OSC system offline

· Room: 560 – Integrated CISCO camera does not work.

6th Floor:

· 6th floor Software: Universal Serial Bus (USB) audio issues with all government laptops. Need to validate firmware and cable compatibility with current software versions that are up to date.

· Room 615- Replace Power brick behind Main Monitor on wall

Work will be performed at 805 Pennsylvania Avenue, Kansas City, Missouri.