Audio Visual Surveillance System in JFK Airport

Added: Jul 13, 2015 3:16 pm Alternate POC for the Site Visit - FRANCO.SOODEEN@CBP.DHS.GOV

Added: Jul 13, 2015 2:30 pm  

HSBP1015Q0099_1 - Audio Visual Surveillance System

at John F. Kennedy International Airport

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83, effective July 2, 2015.

This requirement is being procured as a Total Small Business set-aside under NAICS code 561621.

If you are interested in this acquisition, you may participate by submitting your response in accordance with the instructions included herein.  The RFQ due date is no later than July 30th, 2015 at 12:00pm Noon Eastern Time.  Submission shall be via email to the contract specialist listed in quote submission section below.  It is the offeror's responsibility to read the RFQ and all related documents carefully and completely, to ensure the Government receives their submission on or before the date/time specified.

Vendors are required to submit a technical quote, past performance information and a price quote to Government officials for the purposes of assuring the prospective contractor has a complete understanding of the scope of this effort and has the capability to complete all statement of work (SOW) requirements.  The contract will be awarded to the lowest price technically acceptable that did not show a negative past performance.

If you have questions regarding this requirement, please submit your inquiries via email to Gary.Orr@dhs.gov.  Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective vendors.

PERIOD OF PERFORMANCE

Installation shall be complete within 30 days of award.

SITE VISIT REQUIREMENTS

•           A site visit and walk through is available before the submission of quotes.

•           This site visit is limited to key personnel from each organization that will be performing the work on this requirement.

•           The site visit is scheduled for July 23th, 2015 at 10:00am Eastern Time.

•           Requests to attend the site visit must be submitted in email to Alison Minuto at ALISON.MINUTO@cbp.dhs.gov (also, cc: Gary Orr via email to: Gary.Orr@cbp.dhs.gov) no later than July 21, 2015 at 10:00am Eastern Time. 

•           Notification of attendance shall include the full name of the attendee(s), date of birth, phone number, email address and the name of the Company which they represent.

•           Arrival Location: JFK Airport, Terminal 7, International Arrivals Lobby, in front of Starbucks

QUOTE SUBMISSION REQUIREMENTS:

A. General Information:

The vendor shall submit electronic copies of the quote via email to Gary.Orr@cbp.dhs.gov no later than (NLT) July 30, 2015 at 12:00pm Noon Eastern Time.

All quotes shall include:

A.  Tax Identification Number (TIN)

B.  Dun & Bradstreet Number (DUNS)

C.  North American Industrial Classification System (NAICS)

D.  Contact Name

E.  Contact Email Address

F.  Contact Phone Number

G.   Contact Fax Number

H.  Complete Business Mailing Address

Please ensure that your firm is SAM certified (http://www.sam.gov).

The following information shall be included in each set of submitted quote and labeled accordingly:

B. Submission Requirements:

Price Quote - Factor 1

All pricing shall be submitted as a firm fixed price inclusive of all requirements listed in the statement of work.

NOTE:  THE GOVERNMENT SHALL NOT COMPENSATE THE VENDOR FOR ANY QUOTE DEVELOPMENT COSTS RELATED TO THIS RFQ.

Technical Approach - Factor 2

The technical approach shall include:

(1) Equipment compatibility with CBP's current equipment in Attachment A; and,

(2) The vendor shall have understanding of the requirements defined in the SOW. 

This documentation can be in the form of a written narrative, but in no instance shall the documentation exceed ten (10) pages.

Past Performance - Factor 3

A past performance questionnaire has been provided with the RFQ.  Each vendor shall attempt to have three (3) responses submitted directly to the Government for relevant projects by the RFQ due date.  Relevant projects are those that are similar to those requested in this contract.  All references should be either ongoing or completed within the last three years.  

Vendors must either provide the above information or affirmatively state that it possesses no relevant, directly related, or similar past performance.  If no past performance references are submitted, then a rating of neutral will be assigned. 

ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS

Vendors must submit, under separate cover, all (if any) assumptions, conditions, or exceptions with any of the terms and conditions of the SOW.  If not noted in this section of your quotation, it will be assumed that the offeror proposes no assumptions for award, and agrees to comply with all of the terms and conditions as set forth herein.  It is not the responsibility of the Government to seek out and identify assumptions, conditions, or exceptions buried within the Offeror's quote.

BASIS FOR AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest price technically acceptable without a negative past performance. The following factors shall be used to evaluate quotations:

Factor 1 - Price

Factor 2 - Technical Approach

Factor 3 - Past Performance

The Government intends to evaluate quotes and award without discussions with vendors. Therefore, the vendor's initial quote should contain the vendors best terms from a price and technical standpoint. However, the government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

POINTS OF CONTACT

Contracting POCs

Mr. Gary Orr

Border Enforcement Contracting Division

Contract Specialist

Gary.Orr@cbp.dhs.gov  

CONTRACT MANAGEMENT

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. 

Communications pertaining to the contract administration will be addressed to the Contracting Officer.  No changes to the statement of work are authorized without a written modification to the contract executed by the Contracting Officer.

The Contractor is advised that only the Contracting Officer can change or modify the contract terms or take any other action, which obligates the Government.  No changes to the statement of work, contract terms, or conditions are authorized without a written modification to the contract executed by the Contracting Officer.

Contractors who rely on direction from other than the Contracting Officer do so at their own risk and expense.  Such actions do not bind the Government contractually.  Any contractual questions shall be directed to the contract specialist, Gary Orr via email (Gary.Orr@cbp.dhs.gov).

ATTACHMENTS

1. 
   
2. Statement of Work (SOW)
   
3. SOW attachment A
   
4. Past Performance Questionnaire
   
5. Wage Determination 2005-2375 Rev. 15