9905--Service Award Plaques and Pins RFI Q and A

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Items

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 3 of 5

Original Date: 10/12/17

Revision 04 Date: 06/10/20

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06.

This solicitation is set-aside for Small Business

The associated North American Industrial Classification System (NAICS) code for this procurement is 339950, with a small business size standard of 500 Employees

The FSC/PSC is 9905.

The Great Lakes Acquisition Center NCO12 is seeking to purchase

years of service award plaques and service pins for the VA Iliana Healthcare System in Danville Illinois.

All interested companies shall provide quotations for the following:

Supplies/Services

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

8 X10 Plaque with BPS Plate engraved with 1 Line Change

945

EA

0002

1.25 " Express Texture Tone Pin with Magnetic Backing 10 Years Service

1000

EA

0003

1.25 " Express Texture Tone Pin with Magnetic Backing 15 Years Service

1000

EA

0004

1.25 " Express Texture Tone Pin with Magnetic Backing 20 Years Service

1000

EA

0005

1.25 " Express Texture Tone Pin with Magnetic Backing 25 Years Service

1000

EA

0006

1.25 " Express Texture Tone Pin with Magnetic Backing 30 Years Service

300

EA

0007

1.25 " Express Texture Tone Pin with Magnetic Backing 35 Years Service

300

EA

0008

1.25 " Express Texture Tone Pin with Magnetic Backing 40 Years Service

100

EA

0009

1.25 " Express Texture Tone Pin with Magnetic Backing 45 Years Service

100

EA

PERFORMANCE WORK STATEMENT

Years of Service Plaques

Contractor shall provide the years of service award plaques at the VA Iliana Health Care System (VAIHCS), located at 1900 East Main Street, Danville, Illinois 61832 .

The contractor shall provide the following:

Service award plaque that will entail employees name and years of service pins, beginning with 10 years and continuing through 45 years in increments of 5 (ex. 10,15,20)

The plaque will read as follows: Presented to John Doe in recognition of your loyal and dedicated years of service: also, to include VA Approved Seal and service pins.

Contractor shall provide plaques to cover all employees who have had at minimum 10 years of service within the VA.

Contractor shall provide the employees name, years of service pins and Tier 1 standardized seal per personalized plaque.

Plaques and Pins provided shall include the following minimum characteristics:

Plaque shall be 8X10 with 6X8 Plate Engraved 1 line change, with 2 sublimated Logo Disk

Plaque shall have cherry wood finish

Lapel Pins shall be 1.25 Express texture tone pin with magnetic back. Years of service to be included.

Plaques shall be provided within 6 weeks of contract award.

Billing and Payment: Contractor shall submit an invoice electronically via OB-10 (VA s electronic invoicing system) for a 1-time basis upon completion of the requested services. Payment shall be made upon receipt and certification of proper invoice.

Contract Performance Monitoring Procedures: The facility shall monitor such items as quality of service, timeliness of performance, and customer service through the use of the above-mentioned reviews and timeliness of billing for these services. The contractor shall provide the necessary contact points for those individuals that shall interface with each other during performance of the contract.

Delivery shall be provided no later than 6 WEEKS after receipt of order (ARO). Delivery shall be FOB destination.

Place of Performance/Place of Delivery

Address:

1900 East Main Street, Danville Illinois

Postal Code:

61832

Country:

UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items Submittal of Quote:Â Offerors shall submit quote by email to kevin.adkins @va.gov by the solicitation due date. Please limit graphics or excessive large files during quote submission.

As part of their quote, offerors shall submit the following information:

Price:

Provide the documentation below via email to kevin.adkins@va.gov

*VA has a maximum allowable incoming email size limitation including attachments of seven megabytes. Offerors submitting responses via email which exceed seven megabytes shall split their response into multiple email messages so as to not exceed the maximum allowable email size limitation. The VA is not responsible for late responses due to undelivered e-mails that exceed seven megabytes.

Technical Capability:

Provide documentation demonstrating required availability of plaques and service pins per statement of work.

Provide picture and description of proposed plaques and pins.

Plaques and Pins provided shall include the following minimum characteristics:

Plaque shall be 8X10 with 6X8 Plate Engraved 1 line change, with 2 sublimated Logo Disk

Plaque shall have cherry wood finish

Lapel Pins shall be 1.25 Express texture tone pin with magnetic back. Years of service to be included.

NOTE: Offerors who fail to submit required documentation may not be considered for award.

Registration in SAM in accordance with FAR 52.204-7 System for Award Management (OCT 2018)

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

 The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAR 52.212-3, Offerors Representations and Certifications Commercial Items

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items OCT 2018

Addenda as follows:

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

52.219-14 Limitations on Subcontracting (JUN 2020) (DEVIATION)

52.219-33 Nonmanufacturer Rule (JUN 2020) (DEVIATION)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020)

852.203-70, Commercial Advertising

852.232-72, Electronic Submission of Payment Requests.

852.246-71, Rejected Goods

852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors

852.215-71, Evaluation Factor Commitments

852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) (DEVIATION)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders JUL 2021

The following subparagraphs of FAR 52.212-5 are applicable:

 subparagraph (b)(4),(14),(21)(27)(28),(29), (30),(32),(49),(51),(58)

FAR or VA provisions

52.204-7 System for Award Management (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

52.212-2 EVALUATION--COMMERCIAL ITEMS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation is the LOWEST PRICE TECHNICALLY ACCEPTABLE. Pursuant to FAR 13.106, the factors identified below will be used to evaluate offers.

1) Technical Capability;

2) Price

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 4PM CDT ,09/8/2021 at kevin.adkins@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact

Kevin Adkins

Contracting Officer

Kevin.adkins@va.gov