6515--Optos Device Units For All VA VISN 5 Sites

Responses must be received no later than Friday, March 25, 2022 at 3:00 PM EST.

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 333314. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide a Optos Silverstone Ultrawide-Field Imaging Device in support of the VISN 5 Medical Centers.

Needed Items:

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

0001

1.00

UN

__________________

__________________

BALTIMORE Optos Silverstone SS OCT Ultrawide-Field Imaging Device DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

0002

1.00

UN

__________________

__________________

PERRY POINT Optos Silverstone SS OCT Ultrawide-Field Imaging Device DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

0003

1.00

UN

__________________

__________________

BECKLEY Optos Silverstone SS OCT Ultrawide-Field Imaging Device DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

0004

1.00

UN

__________________

__________________

CLARKSBURG Optos Silverstone SS OCT Ultrawide-Field Imaging Device DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

0005

1.00

UN

__________________

__________________

MARTINSBURG Optos Silverstone SS OCT Ultrawide-Field Imaging Device DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

0006

1.00

UN

__________________

__________________

WASHINGTON DC Optos Silverstone SS OCT Ultrawide-Field Imaging Device DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

Brand name: Optos

See Statement of Work below.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items?

(4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number.

(6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract?

(7) Please provide general pricing for your products/solutions for market research purposes.

(8) Please submit your capabilities in regards to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?

*** Submissions addressing Section (8) should show clear, compelling and convincing*** evidence that all equal to items" meet all required salient characteristics.

Responses to this notice shall be submitted via email to Ryan.Singletary@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Friday, March 25, 2022 at 3:00 PM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Statement of Work (SOW)

for the Optos Silverstone Ultrawide-Field Imaging Device

1.0 General

1.1 Background

The mission of the eye clinic of the VA Medical Centers located in VISN 5 is to provide care for its veteran population; in this task, multiple devices are daily employed.

1.2 Objective

The Optos Silverstone performs wide-field imaging of the back surface ( fundus ) of the eye, which is imperative in the management of several diseases, including diabetes, retinal tear or detachment, retinal dystrophy, cancer, and others. At present, no direct competitors are available to the instrument being requested for acquisition.

1.3 Scope of Work

Same as above.

1.4 Period of Performance

From date of award until end-of-life of item.

1.5 Place of Performance

This device is to be used on-site, in the eye clinic of each VISn Medical Center in VISN 5;

VA Maryland Healthcare System Baltimore

VA Maryland Healthcare System Perry Point

Beckley VA Medical Center

Clarksburg VA Medical Center

Martinsburg VA Medical Center

Washington DC VA Medical Center

1.6 Applicable Documents

All applicable documents (e.g., price quotation, sole source letter, and technical specifications) are attached.

2.0 Specific Requirements/Tasks

2.1 This device uses lasers to record the fundus of the eye; as well as to perform autofluorescence, which reveals different disease states; and to acquire optical tomograms of anatomic concerns, which serve to provide non-invasive cross-sections of the eye, comparable in utility to traditional histologic slides.

The contractor will coordinate with the Veterans Affairs Medical Center department of biomedical engineering, to service all on-site installation of hardware and software, as well as to provide any on-going support within the frame of their warranty-period. The warranty contract shall be pursued and maintained by the department of biomedical engineering.

3.0 Government Furnished Property/Equipment/Information

This device will be installed and used on existing property of the Veterans Affairs Medical Center.

Table 1: Model for List of Deliverables

For fixed-price line items:

Line Item #

Description

Quantity

Delivery schedule

OR

Period of performance

Destination

OR

Place of performance

001

Optos Silverstone SS OCT Ultrawide-Field Imaging Device

DICOM Modality Worklist (MWL) and Live Store to Third Party PACS

Installation, Calibration & On-site Training

One (1)

Determined by award-contract.

VA Maryland Healthcare System -Baltimore, Eye Clinic

002

Optos Silverstone SS OCT Ultrawide-Field Imaging Device

DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

One (1)

Determined by award-contract.

VA Maryland Healthcare System -Perry Point, Eye Clinic

003

Optos Silverstone SS OCT Ultrawide-Field Imaging Device

DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

One (1)

Determined by award-contract.

Beckley Veterans Affairs Medical Center, Eye Clinic

004

Optos Silverstone SS OCT Ultrawide-Field Imaging Device

DICOM Modality Worklist (MWL) and Live Store to Third Party PACS Installation, Calibration & On-site Training

One (1)

Determined by award-contract.

Clarksburg Veterans Affairs Medical Center, Eye Clinic

005

Optos Silverstone SS OCT Ultrawide-Field Imaging Device

DICOM Modality Worklist (MWL) and Live Store to Third Party PACS

Installation, Calibration & On-site Training

One (1)

Determined by award-contract.

Martinsburg Veterans Affairs Medical Center, Eye Clinic

006

Optos Silverstone SS OCT Ultrawide-Field Imaging Device

DICOM Modality Worklist (MWL) and Live Store to Third Party PACS

Installation, Calibration & On-site Training

One (1)

Determined by award-contract.

Washington DC Veterans Affairs Medical Center, Eye Clinic

Optos Silverstone Ultra-Widefield Imaging Device

VISN 5 VA Medical Center has a requirement for the Optos Silverstone ultra-widefield imaging devices which allows color (combined red and green lasers) and autofluorescence photography of the ocular fundus, to ~133.33 degrees in the horizontal meridian, with the ability for concurrent scanning with spectral-domain optical-coherence tomography. These features are absent from currently available competing devices and are of value in the diagnosis and management of numerous eye diseases. These diseases include diabetic retinopathy, hypertensive retinopathy, retinal dystrophy, retinal disorder secondary to carotid disease, retino-choroidal infection and inflammation, retinal detachment, choroidal cancers as well as benign tumors, and other medical conditions. The instruments are expected to facilitate the handling of patients, leading to more efficient referrals, more accurate diagnosis, and more favorable care outcomes.

The contractor will need to coordinate with each Veterans Affairs Medical Centers department of biomedical engineering, to service all on-site installation of hardware and software, as well as to provide any on-going support within the frame of their warranty-period. The warranty contract shall be pursued and maintained by the department of biomedical engineering.

Please deliver as follows:

Line 001

Perry Point VA Medical Center

515 Broad Street

Perry Point, MD 21902-9998

Line 002

VA Maryland Healthcare System

10 N Greene St

Baltimore, MD 21201

Line 003

Beckley VA Medical Center

200 Veterans Ave

Beckley WV 25801-6444

Line 004

Louis A. Johnson VA Medical Center

1 Medical Center Drive

Clarksburg WV 26301

Line 005

Martinsburg VA Medical Center

510 Butler Avenue

Martinsburg WV 25405

Line 006

Washington DC VA Medical Center

50 Irving Street, NW

Washington DC 20422