618-18-1-4008-0003 - Service - Provation Software Maintenance - MPLS

Chapter VI: Other Than Full and Open Competition (OFOC) SOP

Attachment 4: Single Source Justification for SAP under $150K



OFOC SOP Revision 05 Page 1 of 2

Original Date: 03/22/11

Revision 05 Date: 05/02/2016

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1

(OVER MICRO-PURCHASE THRESHOLD($3.5K) BUT NOT EXCEEDING THE SAT ($150K))

IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.

1. ACQUISITION PLAN ACTION ID:

618-18-1-4008-0003

1A. PROJECT/TASK No.

1B. ESTIMATED AMOUNT: $29,980

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:



Fixed price sole source purchase order for Full Service Maintenance Agreement on the Provation software, GIGast-L1 Large, MulitCare Gast-L2, DSS Vista Gast-S1, for the clinical department for the period 10/1/2017 through 9/30/2018. The service contract shall include a base year and four subsequent option years.



SCOPE: Provation shall provide all support maintenance for the Minneapolis VA for the Provation software, GIGast-L1 Large, MulitCare Gast-L2, DSS Vista Gast-S1.



Services provided under this standard service agreement include:

Correction of reported failures.

Furnishing new modules and versions, revisions, updates or upgrades.

Provision of telephone support and/or remote access support to assist VA in its use of the ProVation software.



CONTRACT PERIOD: Contract base period shall begin 10/1/2017 and end on 9/30/2018, with the option of exercising four option years. The Owner will have the option to end the contract by notifying Provation in writing at least 60 days prior to desired contract termination.



QUALIFICATIONS: All support of the Provation software covered by this agreement shall be performed by Provation.





3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED:



This service is proprietary to the manufacturer, Provation. Provation is the only vendor qualified or able to provide service on the Provation software because of proprietary data rights.

4. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED:

In the future if other vendors are available to provide the required parts and services we will contact them.



5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the Commercial Supply and Service SOP for Price Reasonableness templates.







Signature: ______________________________ Date:____________________

Name: Chad L. Raterman

Title: Contracting Officer NCO: 23