589-17-2-5686-0176 - Siemens Columbia

SOURCES SOUGHT ANNOUNCEMENT: The Eastern Kansas Healthcare System, NCO15 Leavenworth, KS 66048, is conducting a market survey to identify potential sources to provide maintenance and repair services on Siemens Medical Computed Tomography, Siemens Medical Magnetic Resonance Imaging (MRI), and Siemens Medical Chiller systems at the Columbia VAMC.



This announcement is issued for informational planning purposes only and is not a request for proposal or announcement of a solicitation. Submitting information for this announcement is voluntary and

VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice. If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.



The purpose of this market research is to identify capable sources that are both experienced and qualified to provide maintenance and repair services on Siemens Medical Computed Tomography, Siemens Medical Magnetic Resonance Imaging (MRI), and Siemens Medical Chiller systems which includes x-ray* tube and detector, UPS, MMA Helium, and Coils, labor, travel expenses, telephone technical support, remote on-line support (if applicable), tools, test equipment and other incidentals necessary to maintain and/or restore the listed equipment (below a-c), and to maintain and/or restore operating specifications according to the manufacturer's specifications.



a. Model: Magnetom Aera

Mfr. S/N: 14416900

VA Equipment #: EE 146185

Location: G184

b. Model: Somatom Definition

Mfr. S/N: 66911

VA Equipment #: EE 152508

Location: B107A

c. Model: ECO 133L

Mfr. S/N: 133.6002.01.1258.0214

VA Equipment EE#: EE 151713

Location: 2ROOFMRI

*Note: Includes all applicable workstations and video monitors

*Note: X-ray tube coverage is limited to 300,000 scan seconds



Full maintenance and unscheduled maintenance and repair (when determined by the contract COR), to include all replacement parts, labor, travel expenses, telephone technical support, remote on-line support (if applicable), tools, test equipment and other incidentals necessary to maintain and/or restore the listed equipment (see above paragraph), to operating specifications according to manufactures specifications. Upon placement of a service request, the contractor must respond to the contract COR within one (1) hour by telephone for diagnostic response, and must provide priority on-site service response within four (4) business hours after contacting the VA, unless otherwise determined by contract COR.



All scheduled preventive maintenance for equipment listed in 3rd paragraph above will be performed by In-house Biomedical Engineering. Contractor will provide (at no additional cost) any part(s) found out of manufacture specification during the preventive maintenance inspection activities. Contractor shall assist with Planned Maintenance, Quality Assurance and Safety Checks. Contractor will be responsible for all preventive maintenance for equipment listed in 3rd paragraph above. Contractor will provide (at no additional cost) any part(s) found out of manufacture specification during the preventive maintenance inspection activities. Scheduling of preventive maintenance will be coordinated between the contractor and the contract COR.



All services for this contract must meet manufacturers performance and technical specifications, Federal Regulations, FDA device certification and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), the Joint Commission (JC), and VA Regulations. Contractor must provide the appropriate service documentation at no additional expense. Contractor shall provide all manufacture required hardware and software updates, upgrades, patches, revisions and licenses and service keys at no additional charge to the HSTMVH. Contractor is required to provide proof of qualified, trained, and competent personnel performing maintenance services on all listed equipment. Contractor shall provide hardcopy proof that entity is a certified manufacturer service provider and that technicians are current in device certification training.



The North American Industry Classification System Code (NAICS) is 811219 and the small business size standard is $20.5 Million for this type of effort. Based on this information, please indicate whether your company would be a Large or Small Business and have a socio-economic designation as a small business, VOSB or SDVOSB.



Capabilities Statement and Documentation:



Firms/Companies are invited to provide their capabilities, experience and knowledge in providing these Services. Sources are asked to provide information to demonstrate their answers to the following items:



Company name, address, website, business type, socio-economic status (e.g., SDVOSB, Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), general small business, large etc.), and person of contact (including telephone number & email address).



Indicate and explain your capability of providing this service including maintaining any required certifications and or additional licensing.



Provide a summary of the staffing plan, supervision, materials and equipment that will be used and any relevant licensing.



Please indicate your company's size under NAICS Code 811219.



Provide an executed Business Associate Agreement with the Veterans Administration or be able to obtain one.



In addition to a Capability Statement which includes the above information, submissions can include brochures, diagrams, etc. as attachments.



Information regarding your firm's capacity and capability to provide such services are to be submitted electronically on or before Monday, 05/08/2017 prior to 3:00 pm (CST) addressed to Janie Juszczak, Contracting Officer: Janie.juszczak@va.gov.



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