5836--ROI - CD burners

This Amendment to RFQ 36C26226Q0296 is intended to:

Answer Vendors questions regarding the Statement of Work (SOW).

Please see questions and answers highlighted in the following pages.

Extend the solicitation response due-date to Friday January 30, 2026, by 12:00PM PST

Submit written offers with spec-sheets of proposed items in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than, Friday January 30, 2026, by 12:00PM PST, to israel.garcia2@va.gov.

There are no other changes to the terms and conditions of this Solicitation.

All other terms and conditions remain in full force and effect.

Vendor Questions

Vendor #1 Questions

1. Statement of Work (SOW) #5 Salient Characteristics

Item b.vii states:

Must have CD/DVD burners that can process at least 4 disks simultaneously.

However, Line Item 0001 specifies:

DMC-EZ 250TRF, DMC-EZ PC TECH REFRESH DICOM MEDIA CREATOR/CD BURNER Epson PP-100III Fully Automatic Disc Publishing.

The Epson PP-100III system has a maximum of two (2) CD/DVD burners, while the SOW appears to require a system capable of burning four (4) discs simultaneously. This same requirement is reiterated in SOW #5, Salient Characteristics

Must simultaneously burn at least 4 disks.

Could you please confirm which configuration is required:

A system with two (2) drives (as reflected by the Epson PP-100III), or

A system with four (4) drives (as reflected by the SOW requirements)?

The system needs to be able to burn 4 discs simultaneously.

We are open to other models and software that meet the specifications in the SOW s salient characteristics.

2. SOW #8 Justification

This section references current scanners and provides serial numbers. Are these references intended to identify your existing Rimage CD/DVD burners, which are being described as scanners?

This section is to justify to the facility and Contracting what we currently have, that needs to be replaced. The term scanner was mistakenly used to refer to the existing CD burners.

Additionally, this paragraph again mentions a request to purchase a Rimage system, which differs from the Epson PP-100III specified in Line Item 0001. Could you please clarify which system is the intended requirement? So we can offer the correct alternative.Â

This section is to justify to the facility and Contracting what we currently have, that needs to be replaced. The intended requirement is in sections: 4. Where it will be used, 5. Salient Characteristics, and 7. Tasks for Contractor.

We are open to other models and software that meet the specifications in the SOW s salient characteristics..

3. Delivery Distribution

How should deliveries be conducted across the locations?

Split evenly (e.g., two units per location), or

Another allocation method?

(4) CD burners will be delivered to the main facility, 650 E. Indian School Rd., Phoenix, AZ. The facility will deliver the CD burners to their locations.

(2) CD burners will be delivered to the 32nd street clinic, 400 N. 32nd St., Phoenix AZ.

However, there will be 2 CD burners at each location listed. The contractor will go to all three sites to configure the CD burners and train the staff.

Vendor #2 Questions

Statement of Work. #5 Salient Characteristics b.vii states: Must have a CD/DVD burners that can process at least 4 disks simultaneously. While the Line Item 0001 states: DMC-EZ 250TRF, DMC-EZ PC - TECH REFRESH - DICOM MEDIA CREATOR/CD BURNERÂ Epson PP 100iii - Fully Automatic Disc Publishing.

The requirement is for 4 discs to be burned simultaneously calling for a system with at least 4 CD/DVD burners. The named system in line item 0001 (Epson PP 100iii) only has maximum of 2 CD/DVD burners.

So please clarify on what is needed exactly: a system with 2 drives or 4 drives?

This is also stated in # 5 Salient Characteristics c.v: Must simultaneously burn at least 4 disks.

The system needs to be able to burn 4 discs simultaneously.

We are open to other models and software that meet the specifications in the SOW s salient characteristics.

SOW # 8. Justification. Mentions current scanners and provides some serial numbers. Are these your current Rimage CD/DVD burners and they are just referring to them as scanners by mistake?

The term scanner was mistakenly used to refer to the existing CD burners.

How will delivery be for each location? Split evenly i.e. 2 units at each location? Or differently? Please advise.

Can we ship ALL units to the main location at Indian School Rd? During onsite installation, our technician can take the other units to their specific locations accordingly and proceed with installations. Since they are all located in Phoenix.

(4) CD burners will be delivered to the main facility, 650 E. Indian School Rd., Phoenix, AZ. The facility will deliver the CD burners to their locations.

(2) CD burners will be delivered to the 32nd street clinic, 400 N. 32nd St., Phoenix AZ.

However, there will be 2 CD burners at each location listed. The contractor will go to all three sites to configure the CD burners and train the staff.

Vendor #3 Questions

For the 6 systems being requested, is each of the 3 locations getting 2 systems?

(4) CD burners will be delivered to the main facility, 650 E. Indian School Rd., Phoenix, AZ. The facility will deliver the CD burners to their locations.

(2) CD burners will be delivered to the 32nd street clinic, 400 N. 32nd St., Phoenix AZ.

However, there will be 2 CD burners at each location listed. The contractor will go to all three sites to configure the CD burners and train the staff.

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAR Part 13.

This solicitation is 100% Set-Aside for Small Businesses

The associated North American Industrial Classification System (NAICS) code for this procurement is 334310, Audio and Video Equipment Manufacturing, with a small business size standard of 750.

The FSC/PSC is 5836, Video Recording and Reproducing Equipment.

The Veteran s Integrated Service Network Contracting Office (NCO) 22 is seeking to purchase several DMC-EZ 250TRF Epson PP 100iii Patient Record CD Burners and DMC-EZ Version 3 Software or equivalent, having the stated salient characteristics, adhering to the Statement of Work (SOW), S02 36C26226Q0296 attachment clauses and provisions

All interested companies shall provide quotations for the following:

Supplies

Refer to the S02 36C26226Q0296 document.

Statement of Work (SOW)

Refer to the S02 36C26226Q0296 document.

Delivery shall be provided no later than 90 days after receipt of order (ARO).

Refer to the S02 36C26226Q0296 document.

Place of Performance/Place of Delivery

Refer to the S02 36C26226Q0296 document.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

Refer to the S02 36C26226Q0296 document.

All quoters shall submit the following:

Refer to the S02 36C26226Q0296 document.

All quotes shall be sent to the Contract Specialist, Israel Garcia at israel.garcia2@va.gov not later than 12:00 P.M. Pacific Los Angeles on January 27, 2026 .

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Refer to the S02 36C26226Q0296 document.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submit written offers with spec-sheets of proposed items in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit bid via email no later than 12:00PM PST Tuesday, January 27, 2026, to israel.garcia2@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. All questions must be received by 12:00 P.M. PST on Friday, January 23, 2026.

Point of Contact.

Contract Specialist, Israel Garcia at israel.garcia2@va.gov.