5820--COMMUNICATION EQUIPMENT - Brand name or Equal

The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 22 is issuing a Source Sought Notice (SSN 36C26226Q0633) to identify qualified vendors capable of providing Motorola brand or equivalent two-way radio communication equipment and related services for the VA Northern Arizona Healthcare System Police Department. The procurement encompasses infrastructure equipment, subscriber units, system integration, and advanced maintenance services to establish a modern police radio system with Project 25 (P25) standards compliance, AES-256 encryption, and Over-the-Air Rekeying capability. Key requirements include 100% coverage within VA facility grounds, portable radios meeting MIL-STD-810 standards, vehicle-mounted mobile radios, integrated dispatch consoles, emergency alert buttons, GPS tracking, and text messaging functionality. Vendors must be authorized Motorola dealers or distributors providing only new OEM equipment, cannot supply gray market items, and must demonstrate compliance with the Buy American Act and non-manufacturer rule limitations on subcontracting. Responses to this Source Sought Notice are due by April 27, 2026, at 7:00 am Pacific Time, with a non-mandatory site visit scheduled for April 21, 2026, from 10:00 am to 11:00 am at Building 28 Police Station on the Northern Arizona Healthcare System campus. Inquiries must be submitted to Anthony.delacruz@va.gov with the SSN reference in the subject line.

This is a pre-solicitation notice with no set-aside designation, and no incumbent contractor is identified. The procurement includes eight line items covering specific equipment such as eight APX 8500 mobile radios, thirty APX 8000s portable radios, six APX Next portable radios, a GTR 8000 Expandable Site Subsystem with infrastructure components, dispatch consoles, logging recorders, and one KVL encryption device. The contract requires a 24/7/365 enhanced maintenance support package with a minimum 5-year warranty on all equipment and on-site training for VA Police personnel. Factory-trained and Motorola-certified technicians must be employed throughout contract performance, and all contractor personnel require valid U.S. driver's licenses, background investigations with favorable adjudication, and VA security clearances. A formal solicitation is anticipated to be published later on SAM.gov or NASA SEWP, with the place of performance identified as Bob Stump Medical Center, 500 Highway 89 North, Prescott, Arizona 86313, under NAICS code 541519 with a small business size standard of 150 employees.