4210--Fire Suppression Service, Testing, Maintenance, Certification Amendment 2
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C25625Q1231
- Agency
- Veterans Integrated Service Network 16 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- 4210 Fire Fighting Equipment
- Place of performance
- Shreveport, Louisiana 71101, United States
- Points of contact
-
- Eugene Jackson eugene.jackson2@va.gov (713) 791-1414
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 16 is procuring comprehensive fire suppression service, testing, maintenance, and certification for the Overton Brooks VA Medical Center in Shreveport, Louisiana through solicitation 36C25625Q1231. The contract encompasses annual, quarterly, and semi-annual inspections of fire protection systems including fire pumps, sprinkler systems, standpipes, hydrants, flow switches, and other fire suppression infrastructure across 12 buildings totaling approximately 626,960 square feet. The solicitation follows simplified acquisition procedures for commercial items under FAR Part 13 and requires compliance with National Fire Protection Association (NFPA) standards and Joint Commission requirements. Work must primarily be performed between 6:00 pm and 4:30 am, Monday through Friday, excluding federal holidays. The amended response deadline is August 20, 2025 at 16:30 CDT, with a site visit having been conducted on August 6, 2025.
This opportunity is designated as a Total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 238220 with a size standard of $19 million. The contract structure includes a base year of 12 months with four optional 12-month performance periods, potentially extending the total contract duration to five years. Performance will occur at the Overton Brooks VA Medical Center located at 510 E. Stoner Avenue, Basement BE 30, Shreveport, Louisiana 71101. The scope includes existing buildings and will expand to incorporate new construction including a New Energy Plant scheduled for completion in September 2025 and an OI&T building still in the design stage. Recent inspection reports from Johnson Controls indicate mostly compliant fire protection systems with a 99.23% compliance rate across the facility's extensive fire protection infrastructure.
Notice text
3 versions
Update #3 · Latest ·
RFQ 36C25625Q1231 Question and Answer Reponses
The purpose of this amendment is to:
To reply to all questions that were submitted by the deadline of 08/15/2025 at 3pm CST.
Extend the close date of the solicitation to 08-20-2025 at 16:30.
Vendor 1
Can you please provide copies of the most recent annual inspection reports for these systems?
Answer: Yes, they can be supplied. Canteen/NFS semi-annual fire suppression testing was performed 3/19/2025.
Which contract years will the future buildings be completed construction and devices added to this scope of work?
Can you please share the fire sprinkler drawings for these buildings so we can get an idea of the added devices?
Will inspections of the new above ground and underground water tanks be required under this contract? If so, please provide the drawings for these tanks.
Answer: New Energy Plant- September 2025. New OI&T unknown, still in design stage.
New building as-builts have not been provided, still under construction and have not been delivered as yet under contract.
Above Ground water tank is not designated as fire protection. Both current underground tanks will become fire suppression dedicated. Â Yes, that is the 1946 as built.
When are each of the 5-year certification and testing required? Or when were they last performed? If unknown, will it be acceptable to include pricing in the base year and then move the funding to other years if it becomes known when these inspections will be required?
Answer:
5 Year Certification and Testing: last performed in 2020, except for dry standpipe (2024) and gauges (2025)
Internal Standpipe flow test (Bldg. 1)-base year
Diesel Fire Pump Flow test-base year
Fire Hydrant flow GPM test-base year
Fire Department Connection (FDC) Hydrostatic test-base year
Fire Sprinkler Internal Piping Condition and Obstruction Inspection-base year
Replace all fire system gauges, to include negative gauge located on Fire Pump intake impeller-OY-5
Dry Standpipe in Garage- OY-4
The scope of work references quarterly, semi-annual and annual inspections, however it also references the Joint Commission EC 02.03.05 EP6 Weekly or Monthly Fire Pump Tests depending on power supply. Can you please confirm if we should include pricing for EP6?
Answer: No, we conduct weekly fire pump runs of the diesel fire pump.
Can you provide the fire pump manufacturer and model number?
Also, can you confirm the rated flow (gpm)? The solicitation mentions 2,500 gpm in some areas and 1,250 gpm in another area. Please confirm.
Answer:
PUMP MFG: FAIRBANKS MORSE Â Â Â Â Â Â Â Â Â Â Â Â RATED GPM 1250 RATED PSI 164
MODEL: 6"1825F 150% Â GPM 1875 150% PSI 156
SERIAL: 04-1152055 SHUTOFF 0 S.O. PSI 175
RATED RPM 1750 Â Â Â Â Â Â Â Â Â Â Â Â Â PUMP FLANGE SIZE 8 X 6 Â Â Â Â IMP.DIA. 19.500
What is the approximate size in gallons of the antifreeze system? Provide photo of placard if possible.
Answer: See Attachment 1
Can you please provide information on the existing water storage tank? Size (gallons) and construction type.
Answer: See Attachment 2
Are there any known inspection and testing activities that will be required to be performed outside of normal working hours? Any specific buildings or floors/rooms in specific buildings?
Answer: No fire alarms/testing after 9PM
Can you please confirm if Volumes 1 and 2 of the proposal (based on proposal breakdown instructions) can be two separate documents?
Answer: They can be two separate documents, but be sure to include both in your final quote/response.
Update #2 ·
This is an amendment to:
To update the close date of the solicitation to August 19, 2025 at 15:00.
Update #1 ·
?.## COMBINED SYNOPSIS/SOLICITATION
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.
2. The combined synopsis/solicitation number is 36C25625Q1231.
3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05 (eff. 06/11/2025)
4. This requirement is Total SDVOSB Set Aside. The North American Industry Classification System number is 238220 with a size standard of $19MM.
5. Place of Performance:
Overton Brooks VA Medical Center
510 E. Stoner Avenue,
Basement BE 30
Shreveport LA, 71101
6. Period of Performance: The period of performance will based upon the day of award with a Base Year of 12 months and four (4) 12-month optional performance periods.
7. SITE VISIT: A site visit is scheduled for August 6th, 2025. The following times and locations are detailed below:
Date: August 6th, 2025 (Wednesday)
Time: 09:00 am (CST)
Location: Overton Brooks VA Medical Center (OBVAMC)
Site Visit Facilitator: Paul Celli | Paul.Celli@va.gov | 318.709.8142
Building 1, Room BW1-K
510 E. Stoner Avenue
Shreveport, LA 71101
Contractors wishing to view the locations of service requirements identified in this
solicitation are encouraged to attend this site visit. Attendance is not mandatory, but
quotes could be affected. This responsibility is on the Contractor. No other site visit will
be scheduled. Please confirm via email to Contracting Specialist (CS) and Site Visit Facilitator via email if contractor anticipate attending.
CS: Eugene Jackson, Eugene.Jackson2@va.gov
Site Visit Facilitator: Paul Celli Paul.Celli@va.gov
7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Eugene Jackson at Eugene.Jackson2@va.gov no later than 15:00 CST on 08 August 2025. Please ensure you ask ALL questions.
8. Quotes are due no later than 15 AUG 2025 at 15:00 CST and shall be submitted electronically via e-mail to the Contract Specialist, Eugene Jackson at eugene.jackson2@va.gov.
APPLICABLE Provisions and Clauses:
The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.
The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.
All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications Commercial Items.
The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.
The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.
Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.
Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.
Attachments
| File | Type | Posted |
|---|---|---|
| Att 4.pdf | ||
| Att 3.pdf | ||
| SF-30 Amendment 2.pdf | ||
| 36C25625Q1231 0002_1.docx | DOCX document | |
| Att 1 - Antifreeze.pdf | ||
| Att 2 Water Storage Reservoir.pdf | ||
| SF-30 Amendment.pdf | ||
| 36C25625Q1231 0001.docx | DOCX document | |
| 36C25625Q1231_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Fire Suppression Service, Testing, Maintenance | Award Notice | |
| 4210--Fire Suppression Service, Testing, Maintenance, Certification Amendment 2 | Solicitation |
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