36C25625Q1231_1.docx

36C25625Q1231

GENERAL INFORMATION

Network Contracting Office 16 5075 Westheimer Road, Suite 750

Houston TX 77056-5643

POINT OF CONTACT*

Contract Specialist Eugene Jackson eugene.jackson2@va.gov

PLACE OF PERFORMANCE

ADDRESS

Overton Brooks VAMC

510 E. Stoner Ave.

Shreveport LA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

A.1 COMBINED SYNOPSIS/SOLICITATION

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part 13, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. The combined synopsis/solicitation number is 36C25625Q1231.

3. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05 (eff. 06/11/2025)

4. This requirement is Total SDVOSB Set Aside. The North American Industry Classification System number is 238220 with a size standard of $19MM.

5. Place of Performance:

Overton Brooks VA Medical Center 510 E. Stoner Avenue, Basement BE 30 Shreveport LA, 71101

6. Period of Performance: The period of performance will based upon the day of award with a Base Year of 12 months and four (4) 12-month optional performance periods.

7. SITE VISIT: A site visit is scheduled for August 14, 2025. The following times and locations are detailed below:

Date: August 14, 2025 (Wednesday) Time: 09:00 am (CST) Location: Overton Brooks VA Medical Center (OBVAMC) Site Visit Facilitator: Paul Celli | Paul.Celli@va.gov | 318.709.8142 Building 1, Room BW1-K 510 E. Stoner Avenue Shreveport, LA 71101

Contractors wishing to view the locations of service requirements identified in this solicitation are encouraged to attend this site visit. Attendance is not mandatory, but quotes could be affected. This responsibility is on the Contractor. No other site visit will be scheduled. Please confirm via email to Contracting Specialist (CS) and Site Visit Facilitator via email if contractor anticipate attending.

CS: Eugene Jackson, Eugene.Jackson2@va.gov Site Visit Facilitator: Paul Celli Paul.Celli@va.gov

7. All questions regarding this solicitation shall be submitted via email to the Contract Specialist, Eugene Jackson at Eugene.Jackson2@va.gov no later than 15:00 CST on 15 August 2025. Please ensure you ask ALL questions.

8. Quotes are due no later than 19 AUG 2025 at 15:00 CST and shall be submitted electronically via e-mail to the Contract Specialist, Eugene Jackson at eugene.jackson2@va.gov.

APPLICABLE Provisions and Clauses:

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: _______________________

b. GOVERNMENT: Le Kisha Douglas, MPA Contracting Officer 36C256 Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, Suite 750 Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Inspections, Testing, and Certification of the Fire Sprinkler Systems and Equipment for the (Main Hospital & Annex Buildings).

Contract Period: Base POP Begin: 08-25-2025 POP End: 08-24-2026 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: 4210 - Fire Fighting Equipment

Inspections, Testing, and Certification of the Fire Sprinkler Systems and Equipment for the (Main Hospital & Annex Buildings).

Contract Period: Option 1 POP Begin: 08-25-2026 POP End: 08-24-2027

Inspections, Testing, and Certification of the Fire Sprinkler Systems and Equipment for the (Main Hospital & Annex Buildings).

Contract Period: Option 2 POP Begin: 08-25-2027 POP End: 08-24-2028

Inspections, Testing, and Certification of the Fire Sprinkler Systems and Equipment for the (Main Hospital & Annex Buildings).

Contract Period: Option 3 POP Begin: 08-25-2028 POP End: 08-24-2029

Inspections, Testing, and Certification of the Fire Sprinkler Systems and Equipment for the (Main Hospital & Annex Buildings).

Contract Period: Option 4 POP Begin: 08-25-2029 POP End: 08-24-2030

B.3 DELIVERY SCHEDULE

510 E. Stoner Ave Shreveport, LA 71101

USA

1.00

(318) 990-5762 Thomas.clifford@va.gov

510 E. Stoner Ave Shreveport, LA 71101

1.00

510 E. Stoner Ave Shreveport, LA 71101

1.00

510 E. Stoner Ave Shreveport, LA 71101

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510 E. Stoner Ave Shreveport, LA 71101

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B.4 PERFORMANCE WORK STATEMENT

Fire Sprinkler System Overton Brooks VA Medical Center 510 E. Stoner Avenue Shreveport, LA 71101-4295

Inspections of the Fire Sprinkler Systems and Equipment for the (Main Hospital & Annex Buildings).

Scope of Work

Overton Brooks VA Medical Center (OBVAMC) requires the professional services of a contractor to perform inspections, testing, and certification; to include labor, material, tools and equipment necessary to perform inspections, testing, labeling and certification of the Fire Sprinkler Systems and Equipment for the Main Hospital & Annex Buildings located at 510 E. Stoner Ave. Shreveport, LA. This request is made to meet the requirements of The Joint Commission EC 02.03.05 Fire Protection and Suppression Testing and Inspection (EP 1, 2, 6, 9, 10, 11, 12, 13, 28), NFPA requirements found in NFPA manuals: 10, 13, 14, 25, 72, 96.

1.0 General

A. Initial inspection and test. If ordered, the Contractor Shall perform a full initial inspection and test of a fire suppression system as covered in National Fire Protection Association (NFPA) 25 most current revision.

B. Full inspection and testing. The contractor shall perform normal fire sprinkler system inspection and testing as covered in NFPA 25.

C. Line-item services. When the contractor’s proposal has prices listed for individual lines items, the Government may order those services using the line-item description. All services shall be performed in accordance with applicable codes.

D. Non-standard services. Non-standard services are those not listed as line items in the contractor’s proposal Shall be set forth in individual purchase orders. Such services shall be negotiated with the contractor, and services shall be performed only after the scope of the work, the qualifications of the contractor’s organization to accomplish the services, the cost of the services have been agreed upon and a Purchase order issued.

E. Sprinkler system changes. The government will inform the contractor of any changes to the due to construction or remodeling projects not covered by contract.

2.0 Performance Requirements:

A. All fire sprinkler systems, tests, inspections, alterations, and repairs performed under this contract shall comply with the latest revision including all appendix chapters. Anywhere NFPA 25 states “should” will be taken to mean “shall”.

B. Housekeeping. The contract shall leave areas where he performs work neat, clean, and orderly.

C. Safety Data Sheets (SDS’s). The contractor shall provide current SDS’s for all hazardous materials brought into the building. This information will be provided to the Maintenance Supervisor.

D. Fire sprinkler system Operability. The contractor shall ensure that the fire sprinkler system is always operable except when it is being tested or repaired. It is essential that the contractor carefully schedule with the Maintenance Supervisor all non-emergency shutdowns of the sprinkler system and that Maintenance supervisor and safety manager are made aware of any instances where the system will be down for testing or service for longer than 8 consecutive hours. In addition, regardless of the duration of the shutdown, the affected portion of the system shall be refilled and verified that the protection has been restored.

3.0 Qualification of Contract Employees:

A. Number of employees. The contractor shall always have available a sufficient number of capable and the National Institute for Certification In Engineering Technologies (NICET) qualified employees to enable the contractor to properly, adequately, and safely perform all work required under the terms of this contract.

B. Fire sprinkler Technicians. Fire Sprinkler technicians performing contract work shall meet NFPA 25 qualifications and hold at least a Journeyman level certification for Fire Protection systems Maintenance, installation, and repairs. Additionally, the Technician must have experience in the past five years in sprinkler system testing, repair, maintenance, installation, and related activities of buildings and equipment comparable to the buildings and equipment covered by this contract and be licensed by the State of Louisiana to perform work.

C. Addressable Systems. Upon any maintenance or testing activities the contractor shall request system bypass through COR, Occupational Health and Safety Specialist to ensure no false alarms are transmitted to the monitoring company or local fire department.

D. Licenses & Permits. Contractor and subcontractor personnel engaged in the activities specified by this contract shall be also required to possess certificates of training, licenses, and permits as required by the state, county, parish, city, and other local jurisdictions when Sprinkler system is installed in a facility covered by such state, county, parish, city, and other jurisdictions.

E. Documentation. The contractor shall provide the COR documentation of the certificates of training, licenses, and permits for all new employees not later than seven (7) days prior to that person beginning work under the terms of this contract. The contractor shall ensure that all certificates of training, licenses, permits, and bonds are current and valid.

4. 0 Inspections, testing, validation and certification will address:

A. Scheduling. Within 30 days of the Award, the contractor shall submit to the COR a proposed work schedule. Quarterly, Annual and Other inspection requirements (Verification of tamper switches, flow switch testing, annual system testing, Hydrant flushing and yearly Pump flow testing, 5-year internal inspections, 5-year standpipe flows and replacement of sprinkler gauges per NFPA 25 requirements). Quarterly testing of the fire sprinkler system shall be performed every December, March, June, and September. Annual inspection requirements per NFPA 25 shall be performed every September in conjunction with the Quarterly inspection.

B. Notification. Before proceeding with any testing, the contractor shall coordinate the notification of all persons and facilities that receive sprinkler, supervisory or trouble signals (e.g., Maintenance Supervisor, central station, fire department). The contractor shall coordinate with the Maintenance Supervisor to ensure that all building occupants are notified that the testing has been concluded.

C. Damage to Fire sprinkler System. Any damage to the sprinkler system or associated equipment (e.g., Valves, pumps, gauges, or piping) caused by normal testing shall be repaired by the contractor at no additional cost to the Government. At its discretion, the Government may have a representative present to witness any or all such tests. All costs associated with this damage shall be borne by the contractor.

D. Safety hazards. The contractor shall immediately notify the COR of any recognized safety hazard that might severely affect building occupants.

E. Inspection, and Testing Records: Within fourteen (14) days after completing the inspection and testing, the contractor shall furnish a written record to the COR that includes the following:

1. Contractor’s inspection and testing form that includes all the information required by the latest edition of NFPA 25.

2. Date of manufacture of fire Sprinkler System(s) and whether parts are readily available.

3. Note: NFPA 25 Section 7-5.2 Inspection and Testing Records and Figure 7-5.2.2, Inspection and Testing Form from the latest edition of NFPA 25 shall be used.

4. The record shall include any problems noted with the system, including inoperable or unsupervised devices or equipment, or devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendation. The contractor shall submit a separate written estimate for any repairs not covered under contract if requested by the Government.

5. The record shall be provided electronically (by email) to the COR and be in a format compatible to Joint Commission Requirements for reporting.

6.0 Emergencies:

A. Critical and non-critical service calls for repairs will be covered through government issued Purchase Orders.

B. Initial response to repair calls will be based on the nature of the repair, whether, in the opinion of the COR, it is critical or non-critical in nature. Critical service calls are those service calls affecting the continued occupancy of a building, or certain operations in a building which are critical in nature.

C. Critical Service Call response. Due to the emergency nature of critical service calls, the COR will normally make the request for service calls verbally. Requirements for critical service calls include:

1. After being notified of a repair request, the contractor shall have a qualified technician on-site within four (4) hours and complete the repair within sixteen (16) hours.

2. If the local technical representative cannot identify the problem within four (4) hours after arrival, they shall escalate the problem to the next higher level.

3. If the fire sprinkler system cannot be repaired within sixteen (16) hours, the technical specialist shall notify the COR with a schedule for completing the work, including a not-to-exceed cost (overtime cost if needed) and the time required. The schedule may be approved verbally but costs not covered under contract must be approved by the Contracting Officer before proceeding with the work.

C. Non-Critical Service calls. Requirements for non-critical service calls include:

1. After being notified of a repair request, the contractor shall have a qualified technician on-site within twenty-four (24) hours and complete the repair within forty-eight (48) hours.

2. If the local technical representative cannot identify the problem within eight (8) hours after arrival, they shall escalate the problem to the next higher level.

3. If the fire Sprinkler system cannot be repaired within forty-eight (48) hours, the technical specialist shall notify the COR with a schedule for completing the work, including a not-to-exceed cost (if applicable) and the time required. The schedule may be approved verbally but must be approved by the Contracting Officer before proceeding with the work. The schedule may be approved verbally.

E. Testing after repairs. All repairs shall be tested according to requirements of NFPA 25. A representative of the Government may witness testing. Notify the COR of the schedule for testing with sufficient notice to allow testing to be witnessed. The contractor must provide written certification that repairs are complete. The document shall also include the names and titles of the witnesses to the test.

F. Field Service report. The contractor shall provide, in writing, before leaving the building and field service report to include:

1. Suspected cause(s) of the malfunction(s), and actions to prevent recurrence.

2. A list of components used to make the repair.

3. Total of hours required to make the repair, including time of arrival and departure.

3. Signature of Occupational Health and Safety Specialist, Supervisor, or Environmental Protection Specialist.

D. Costs outside the scope of the contract. Any additional charges not included within the service agreement must have prior approval of the Contracting Officer before any cost are incurred. The contractor shall submit a list of components needed, the hours required and a cost proposal to make the repairs. A purchase order number must be provided on the service documentation for the repair.

E. Repair parts. The contractor shall be capable of providing replacement parts within 24 hours for Valves, flow switches, tamper switches, piping, hydrants, and replacement heads necessary to restore the equipment and systems covered under this contract.

G. Disputes. The Contracting Officer will, whenever necessary, decide whether a repair is within the scope of this contract. The contractor may dispute the Contracting Officers decision and file a claim under the “Disputes Clause” of this contract. Pending resolution, the Contractor Shall perform the work.

H. Reporting of Deficiencies. Devices that cannot be calibrated, tested, or serviced in accordance with the manufacturer’s recommendations shall be reported as a deficiency.

G. Repair of deficiencies. Will be handled using a separate Purchase Order, Government will request a written estimate for repairs as needed through COR

7.0 Inspections, testing, validation and certification will address:

A. Initial Inspection and Test. Upon award, the contractor may perform an initial inspection and test of the fire Sprinkler system in accordance with the Initial Acceptance Procedures in the latest edition of NFPA 25 water-based fire protection systems Code. At their discretion and at their own expense.

B. All systems are located in or on the 12 buildings on campus: Buildings 1, 2, 3, 4, 6, 16, 33, 42, 55 & 57. Future buildings will be 66 (OI&T), 70 (Energy Plant), additional parking garage (dry system), Above Ground water tanks and underground fire supply water tanks.

C. All external systems: fire loops, hydrants, underground water storage tank signaling, Fire Department Connections (FDC) and Position Indicator Valves (PIVs)

D. Assessments are to be conducted annually, quarterly, and semi-annually

E. Building(s) floors and square footage is as follows: Bldg. 1: -12 floors: 557,887, Bldg. 2-1 floor: 15,198, Bldg. 3-1 floor: 7,538, Bldg. 4-1 floor: 4,405, Bldg. 6 -2 floors: 4,948, Bldg. 16-1 floor: 3,000, Bldg. 33 -1 floor: 6,121, Bldg. 42 -1 floor: 1,660, Bldg. 55 -3 floors: 20,803, Bldg. 57 -2 floors: 13,400

F. Ensure all valve engraved signage is correct and present at each flow/tamper, to include verbiage noting location, what the valve services, condition required; open/closed, location to call will be Engineering Services-15040.

· See example picture below.

8.0 Annual Inspections:

A. Assemblies to be inspected in all buildings.

(1) Wet Pipe Fire Sprinkler Systems

(a) Fire Main, valves and connections

(b) Visual Inspection of Sprinklers during walkthroughs performed in the course of business. Sprinkler piping is sized 2 ½”.

(c) Flow switch(s) and Tamper valve(s)

(d) Outside Stem and Yoke (OS&Y) valve(s)

(e) Anti-Freeze System on the loading dock area and 12th floor of Bldg. 1, Bldg. 6.

(1) Ensure the anti-freeze concentration is maintaining protective/prevention levels

(2) Anti-Freeze Loops

a) 1 located in the sub-basement by outer wall

b) 2 located on the 11th floor mechanical room, supporting 12th floor mechanical room

c) 1 located basement of Building 2

B. Water storage tank (2) high and (2) low water level alarms, received in the Boiler Plant in Building 70.

C. Cycling Flow Switch (66) and Tamper Valves (78) - Switches and Valves are located: Bldg. 1 tamper valves and flow switches are located on each standpipe system, on each floor in the building. Bldg.’s 2, 3, 4, 6, 16, 33, flow switch and tamper valve are located interior of the building at/on the ground floor riser. Bldg. 42 and 57 (exterior closet) and Bldg. 55 (flow switch and tamper valve are located in the boiler room in the rear accessible, from Bldg. 55’s equipment pad). Valves: (66) flow switches and (78) tamper valves D. OS&Y valves (11). Located in basement Building 1, North riser OS&Y is in the ceiling, under North building, sub-basement Annex South, East and West are located in a panel to the left of the Fire Cabinet. Additional riser located in BW-12 Audiology closet. Fire pump room in the sub-basement also contains 7 valves that control Bldg. 1 fire main.

E. Position Indicator Valves (PIV) (24) - PIV’s are located exterior of: Bldg.-1 (3), Bldg.-2&3 (2), Bldg..-4 (2), Bldg.-6 (2), Bldg.-16 (2), Bldg.-33 (1), Bldg.-42 (2), Bldg.-55 (2) & Bldg.- 57 (2). Bldg. 70. New connections for future buildings, Bldg. 60, parking garage.

F. Fire Department Connections (FDCs) (23) FDCs are located on the exterior walls of: Bldg.-1 (3), Bldg.-2&3 (1), Bldg.-4 (1), Bldg.-6 (1), Bldg.-16 (1), Bldg.-29 (1), Bldg.-33 (1), Bldg.-36 (1), Bldg.-42 (1), Bldg.-55 (1) & Bldg.- 57 (1), Parking Garage (dry manifold 4) and Loading dock by Kitchen exit (dry manifold 6) G. Ensure all water flow and testing produces a signal, to be received at the Boiler Plant fire alarm panel and fire computer, located in Building 70 and Bldg. 1 respectively; once completed, when each flow switch, tamper valve, hydrant flow, or PIV is opened/closed or is cycled.

H. Physical inspection of all valve bodies located in all buildings, including OS&Y, for damage and or leaks.

I. Physical inspection of all FDC and hydrant hose connection threads J. Ensure articulation of all FDC connections are possible without force.

K. Verify all covers of FDC and hydrant hose attachment points are present and secured by chain.

L. Verify all signage is correct, undamaged, legible.

M. Exterior Fire Loops (3) N. Test Main Drain at system low point (Fire Pump for Bldg. 1) and all (15) system risers.

(1) Risers in Building #1: North, East (2), West (2), and South Annex.

(2) Risers in Building’s #3, 4, 6, 16, 29, 33, 36, are located interior of the building at/on the ground floor riser; Bldg. 42 and 57 (exterior closet) and Bldg. 55 is located in the boiler room; in the rear accessible from Bldg. 55’s equipment pad.

O. All PIV(s) signage is correct, undamaged and legible.

9.0 5 Year Certification and Testing:

· Internal Standpipe flow test (Bldg. 1)

· Diesel Fire Pump Flow test

· Fire Hydrant flow GPM test

· Fire Department Connection (FDC) Hydrostatic test

· Fire Sprinkler Internal Piping Condition and Obstruction Inspection

· Replace all fire system gauges, to include negative gauge located on Fire Pump intake impeller

10.0 Annual Certification and Testing:

a. Fire Pump: full flow test measurement: water to exit into loading dock area

1) Fire Pump (diesel-2500gpm) annual certification

b. Fire Hydrants (12); Flow tests. All exterior on the campus fire loops, accessible 24/7

d. Flow Switch and Tamper Valves- Switches and Valves are located: Bldg. 1 tamper valves and flow switches are located on each standpipe system, on each floor in the building. Bldg.’s 3, 4, 6, 16, 33, flow switch and tamper valve are located interior of the building at/on the ground floor riser. Bldg. 42 and 57 (exterior closet) and Bldg. 55 (flow switch and tamper valve are located in the boiler room in the rear accessible, from Bldg. 55’s equipment pad). Future buildings to be determined after construction.

11.0 Quarterly Inspections:

a. Assemblies to be inspected in all buildings

(2) Wet Pipe Fire Sprinkler Systems

(a) Fire Main, valves and connections

(b) Visual Inspection of Sprinklers during walkthroughs performed in the course of business

(c) (78) Tamper Switches-

(d) Fire Pump (diesel- 2,500gpm) Supervisory Devices

b. Position Indicator Valves (PIV) (24) - PIV’s are located exterior of: Bldg.-1 (3), Bldg.-2&3 (2), Bldg..-4 (2), Bldg.-6 (2), Bldg.-16 (2), Bldg.-33 (1), Bldg.-42 (2), Bldg.-55 (2) & Bldg.- 57 (2).

c. Fire Department Connections (23) exterior of all buildings, loading dock and parking garage.

d. Underground Water storage tank (2) high and (2) low water level alarms, received in the Boiler Plant in Building 70.

e. Future above ground water storage tank (2) high and (2) low water level alarms

f. Physical inspection of tamper valves: (78) tamper valves: Valves are located: Bldg. 1 tamper valves are located on each standpipe system, on each floor in the building. Building’s 3, 4, 6, 16, 33, and tamper valve is located interior of the building at/on the ground floor riser. Bldg. 42 and 57 (exterior closet) and Bldg. 55 (tamper valve is located in the boiler room in the rear accessible, from Bldg. 55’s equipment pad). Future buildings to be determined on completion of construction.

g. Fire Main Department Connections (FDCs) (23) FDCs are located at: Bldg.-1 (3), Bldg.-2&3 (1), Bldg.-4 (1), Bldg.-6 (1), Bldg.-16 (1), Bldg.-33 (1), Bldg.-42 (1), Bldg.-55 (1) & Bldg.- 57 (1), Parking Garage (dry manifold 4) and Loading dock by Kitchen exit (dry manifold 6)

h. Physical inspection of all valve bodies for damage and or leaks in all buildings.

i. Physical inspection of all FDC and hydrant hose connection threads.

j. Articulation of FDC connections are possible without force.

k. Verify all covers of FDC and hydrant hose attachment points are present and secure.

l. Test Main Drains at the system low point all (15) system risers.

(1) Risers in Building #1: North, East (2), West (2), and South Annex.

(2) Risers in Bldg.’s 3, 4, 6, 16, 33, are located interior of the building at/on the ground floor riser;

(3) Bldg. 42 and 57 (exterior closet) and Bldg. 55 is located in the boiler room; in the rear accessible from Bldg. 55’s equipment pad.

12.0 Quarterly Testing

a. Position Indicator Valves (PIV) (24) – PIV’s are located at building exterior of: Bldg.-1 (3), Bldg.-2&3 (2), Bldg.-4 (2), Bldg.-6 (2), Bldg.-16 (2), Bldg.-33 (1), Bldg.-42 (2), Bldg.-55 (2) & Bldg.- 57 (2).

b. Verify Water motor signaling devices are functioning. Building 55 is in-service. Building 2, 16, 33 are disabled.

c. Ensure all testing produces a signal, to be received at the Boiler Plant fire alarm panel, located in Building 3, when each PIV open/close is cycled.

13.0 Semi-Annual Inspections

1) Flow and Tamper Switches in all buildings.

b. Assemblies to be inspected in all buildings

1) Wet Pipe Fire Sprinkler Systems

(a) Fire Main, valves and connections

(b) Visual Inspection of Sprinklers during walkthroughs performed in the course of business

(c) Fire Pump (diesel-1250gpm) Supervisory Devices

(d) Physical inspection and test of vane and pressure switch valve bodies for damage and or leaks: (66) Flow and (78) Tamper Switches-

c. Vent hood fire suppression system(s) located in NFS (BN-10) (2 systems); cooking line, grill line and Canteen (2W-21, 2W-29, 2W-31)) (3 systems); chicken shack, serving line, kitchen.

1) To include: All actuation components, including remote manual pull stations, mechanical or electrical devices, detectors, actuators, and fire-actuated dampers, shall be checked for proper operation during the inspection by the manufacturer's listed procedures.

2) Fusible links (including fusible links on fire damper assemblies) and automatic sprinkler heads shall be replaced at least annually or more frequently if necessary where required by the manufacturer.

14.0 SAFETY CONSIDERATIONS:

Contractor’s workmen shall provide and utilize all safety items required to ensure that all safety requirements are in accordance with OSHA and other applicable regulations during all phases of the work.

15.0 DELIVERABLE:

All testing reports/certifications shall be in Joint Commission Format, along with tabbed Binders and real-time access to the Building Reports program or a similar program, provided. Reports will be emailed within 14 days of completion to the COR Thomas Clifford, 318-990-5762, Thomas Clifford. Systems will be barcoded and entered into a real-time tracking system.

16.0 PERIOD OF PERFORMANCE:

Working hours for this contract are between 6:00 pm to 4:30 am, Monday through Friday excluding weekends and federal holidays.

VA follows all Federal holidays that are sent by law (USC Title 5 Section 6103). The Government hereby provided notice, and the Contractor hereby acknowledges receipt that Government personnel observe the listed days as holidays:

New Year’s Day January 1 Martin Luther King Jr.’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 14 Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25

When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by the US government agencies.

In addition to the days designated as holidays, the Government observes the following days:

- Any other day designated by Executive Order

- Any other day designated by the President’s Proclamation; and

- Any other day designated by Federal Statute Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month optional performance periods. The Period of Performance reads as follows:

Base Year August 25th, 2025 thru August 24th, 2026 Option 1 August 25th, 2025 thru August 24th, 2027 Option 2 August 25th, 2027 thru August 24th, 2028 Option 3 August 25th, 2028 thru August 24th, 2029 Option 4 August 25th, 2029 thru August 24th, 2030

A site visit is scheduled for August 14, 2025. The following times and locations are detailed below:

Date: August 14, 2025 (Wednesday) Time: 09:00 am (CST) Location: Overton Brooks VA Medical Center (OBVAMC) Site Visit Facilitator: Paul Celli | Paul.Celli@va.gov | 318.709.8142 Building 1, Room BW1-K 510 E. Stoner Avenue Shreveport, LA 71101 Contractors wishing to view the locations of service requirements identified in this solicitation are encouraged to attend this site visit. Attendance is not mandatory, but quotes could be affected. This responsibility is on the Contractor. No other site visit will be scheduled. Please confirm via email to Contracting Specialist (CS) and Contracting Officer Representative (COR) via email if contractor anticipate attending.

CS: Eugene Jackson, Eugene.Jackson2@va.gov Site Visit Facilitator: Paul Celli Paul.Celli@va.gov

17.0 REPAIRS or ADDITIONS TO SYSTEM:

The Contractor may be requested to perform any repairs that are deemed to be restricting all annual certifications, upon the close of inspections. This will not be an automatic service, as the Government POC will review the inspection reports, any deficiencies preventing certifications, review repair recommendations, and then will consult the contracting officer. Please note, that this shall be on an as needed basis, solely based upon certification compliance and will not be considered as annual preventative maintenance. If repairs are deemed necessary, then funding will be obligated based upon a formal contract modification.

18.0 Invoices:

The offeror may submit invoices for any completed and government accepted items on the Price Schedule. See VAAR Clause 852.232-72, Electronic Submission of Payment Requests for invoicing procedures. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR). A properly prepared invoice will contain:

A. Contractor’s Name and Address B. Accurate Purchase Order Number C. Supply or Service provided D. Total Amount Due E. Invoice Number and Date Payments shall be made in accordance with the Prompt Payment Act out of the Government annual appropriate funds obligated in a task order which will be issued after the contract is awarded.

Note: Invoices that are not in compliance with the aforementioned requirements under this paragraph will be rejected for payments and required to be resubmitted

18.0 NOTE:

Required by Contractor:

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SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

(End of Addendum to 52.212-4)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from…