Yard_Trash_Grinding_and_Hauling_SOW_2025.docx

Yard Trash Grinding/Hauling

1.0 PURPOSE AND OVERVIEW

Volusia County Solid Waste Division operates the Tomoka Farms Road Landfill located at 1990 Tomoka Farms Road, Port Orange, Florida 32128 and the West Volusia Transfer Station located at 3151 E. New York Avenue, DeLand, Florida 32724. The County of Volusia is soliciting bids from qualified vendors to process mixed and/or segregated yard trash, land clearing debris and dimensional lumber at both facilities. Woody debris materials shall be processed in place at both facilities with an option to process and haul away processed product to an approved off- site facility. The use of the mulch at the receiving facility or subsequent locations must constitute recycling or beneficial reuse (such as boiler, biomass, waste-to-energy, fuel, or composting) in accordance with guidelines established by the Florida Department of Environmental Protection.

On average, the County processes approximately One hundred and twenty-six thousand tons (126,000) tons of yard trash, land clearing debris and dimensional lumber annually. The County makes no guarantee as to the amount or weight of any material to be processed.

2.0 SCOPE OF SERVICE

2.1 Responsibilities of the Contractor

A. Contractor shall process mixed and/or segregated yard trash, land clearing debris and dimensional lumber received at Tomoka Farms Road Landfill and West Volusia Transfer Station on an as needed basis with a “tub” style grinder only, to include various size screens to guarantee the end product meets the County’s standards for use. Once notified, the Contractor shall mobilize within five (5) business days to either Tomoka Farms Road Landfill or West Volusia Transfer Station, whichever the County Project Manager designates as a priority. It may be necessary to mobilize crews to both locations at the same time. The processing of all material shall occur during the hours of 7:00 a.m. to 5:30 p.m., Monday through Saturday at the Tomoka Farms Road Landfill and during the hours of 7:00 a.m. to 5:30 p.m. Monday through Friday and 7:00 a.m. to 3:30 p.m. on Saturday at the West Volusia Transfer Station. If deemed necessary, after-hours work may be authorized by the County, but shall be requested in writing by the Contractor 72 hours in advance. After-hours work shall be at no additional cost to the County.

B. Contractor shall transport mulch from the West Volusia Transfer Station within seventy-two (72) hours after grinding operations begin and be completed no later than five (5) days after grinding operations are completed. Contractor’s transport vehicles must report to the weigh station at the beginning of each day while hauling. Transport vehicles must stop on the outbound scale prior to leaving with each load to obtain weigh ticket. Transport vehicles must ensure that each load is covered prior to hauling.

B. Contractor shall furnish all labor, supervision, materials, permits, licenses, insurance, and equipment necessary to provide the requested services.

C. Contractor shall use tonnage reports provided by the County to invoice in tons for the material processed and mulch hauled and the per ton price as submitted in Section _______Pricing.

D. Contractor, if requested by the County, shall identify all off-site facilities (to include address, phone number, & contact person) that will receive processed mulch, to include the end use (i.e. process fuel, landfill cover, etc.). Contractor shall demonstrate that such facilities are appropriately permitted, licensed or registered with the appropriate local, State or Federal agencies to receive the mulch. Such facilities shall have the capacity to accept the County's projected quantities. Contractor shall be required to leave a minimum of 20,000 cubic yards (CY) of material on-site at all times for County to use as daily cover.

E. Contractor, as an option, shall provide pricing for air curtain incineration of mixed and/or segregated yard trash, land clearing debris and dimensional lumber, excluding chromated copper arsenate (CCA) treated lumber at both sites to include all permits, licenses, and compliance with the appropriate local, State or Federal agencies.