Wolf Creek Park Maintenance Office Construction specs.pdf

Trinity River Authority of Texas

Purchasing Department

Bid Number: 4230-039-I-26 *Bid Closing

Date:

August 26, 2026 at 12:00 pm

Commodity

Description:

Wolf Creek Park Maintenance Office

Construction

*Bid Reading

Date:

August 26, 2026 at 2:00 pm

BUYER CONTACT INFORMATION

Name: Joel Perez Email: perezj@trinityra.org

Instructions:

• Bids must be submitted by the time and date specified above.

• Bids must be uploaded on the following website: https://tra.procureware.com or dropped off at the mailing address below.

• Non-Mandatory pre-bid conference will be conducted at Wolf Creek Park, located at 21 Wolf Creek Park Road, Coldspring, Texas 77331, on Wednesday August 5, 2026 at 10:00 am. Contractors shall muster at the office at park entrance.

o While the pre-bid meeting is non-mandatory, a site visit is required before bid submission. Site visits can be scheduled by calling (214) 784-9581 or (214) 776-8614.

MAILING ADDRESS: BID OPENING LOCATION:

Southern Region Office

1601 Normal Park Drive Huntsville, Texas 77340

Wolf Creek Park

21 Wolf Creek Park Road Coldspring, Texas 77331

BIDDER INFORMATION

Company

Name:

Name

(type or print): Title:

Address:

City: State:

ZIP

Code:

Telephone

Number:

Fax

Nbr.:

E-Mail

Address:

Signature:

Use Ink Only.

Business Designation

(check one):

Individual [ ] Sole Proprietorship [ ] Public Service Corp [ ]

Partnership [ ] Corporation [ ] Government/ Nonprofit [ ] https://tra.procureware.com/

TRINITY RIVER AUTHORITY

Wolf Creek Park Dredging

SPECIFICATION NUMBER: 4230-039-G-26

BIDDING FIRM: SIGNATURE:

SCOPE AND INTENT

The Trinity River Authority of Texas (“Authority”) is soliciting bids from qualified Contractors experienced in site work and vertical construction for the development of the Wolf Creek Park Maintenance Office, located at 21 Wolf Creek Park

Rd, Coldspring, Texas 77331.

The Work includes furnishing all labor, materials, equipment, supervision, and services necessary to construct a new maintenance office facility and all associated site improvements. Work generally includes, but is not limited to, site clearing, grading, erosion control, utility installation, stormwater management, concrete paving, sidewalks, parking areas, and complete building construction.

The project further includes installation and integration of structural, architectural, mechanical, electrical, and plumbing systems; coordination with utility providers; compliance with all applicable codes and regulations including OSHA, TCEQ, and accessibility standards; required inspections, testing, and quality control; protection of existing utilities; and restoration of all disturbed areas.

The SUCCESSFUL BIDDER shall furnish all labor, materials, equipment, supervision, permits, approvals, and incidental items necessary to deliver a complete, fully operational, and functional facility in strict accordance with the Contract

Documents, including the plans, specifications, and all applicable federal, state, and local laws, regulations, permits, and approvals. No additional compensation shall be allowed for work reasonably required to achieve a complete and operational facility, whether or not specifically identified in the Contract Documents.

Attachment A – Invitation to Bid

Attachment B – Bid Form

Attachment C – Construction Drawings

Attachment D– Example Certificate of Liability Insurance

SPECIFICATIONS

SUCCESSFUL BIDDER shall review all drawings and specifications and coordinate work across civil, architectural, structural, mechanical, electrical, and plumbing disciplines.

SUCCESSFUL BIDDER shall verify all dimensions, site conditions, and existing utilities prior to construction.

SUCCESSFUL BIDDER shall coordinate all utility connections, service requirements, and routing with providers and the Owner.

SUCCESSFUL BIDDER shall comply with all applicable local, state, and federal codes, including OSHA, TCEQ, NEC, and International Codes.

SUCCESSFUL BIDDER shall protect all existing facilities, improvements, and utilities from damage during construction.

SUCCESSFUL BIDDER shall provide all site grading necessary to achieve proper drainage without blocking existing drainage patterns.

SUCCESSFUL BIDDER shall implement erosion control measures during construction to prevent sedimentation and site degradation.

SUCCESSFUL BIDDER shall remove and properly dispose of all roots, trash, and unsuitable materials encountered during excavation.

SUCCESSFUL BIDDER shall remove existing dumpster pad and construct new concrete dumpster pad as specified in the drawings.

SUCCESSFUL BIDDER shall construct building pads with select fill meeting specified plasticity, liquid limit, and gradation requirements.

SUCCESSFUL BIDDER shall place fill in lifts and compact to a minimum of 95% Standard Proctor density.

SUCCESSFUL BIDDER shall restore disturbed areas with topsoil, grading, seeding, and hydro mulch as directed by the

Owner.

SUCCESSFUL BIDDER shall perform all concrete work in accordance with ACI 318 and applicable ASTM standards.

SUCCESSFUL BIDDER shall provide concrete mixes meeting a minimum 3000 PSI compressive strength at 28 days.

SUCCESSFUL BIDDER shall install reinforcing steel per CRSI standards and ensure proper placement, spacing, and cover.

SUCCESSFUL BIDDER shall provide vapor barrier beneath slabs in accordance with ASTM requirements.

SUCCESSFUL BIDDER shall provide formed foundations with minimum depths and clearances as indicated on the drawings.

SUCCESSFUL BIDDER shall construct sidewalks, paving, and pads per specified thickness, reinforcement, and slope criteria.

SUCCESSFUL BIDDER shall verify all utility tie-in locations and elevations prior to installation.

SUCCESSFUL BIDDER shall maintain required separation distances between water and sewer lines per Texas

Commission on Environmental Quality standards.

SUCCESSFUL BIDDER shall install water, sewer, and service lines using materials and depths specified in the drawings.

SUCCESSFUL BIDDER shall install sanitary sewer connections, cleanouts, and appurtenances as required by code.

SUCCESSFUL BIDDER shall coordinate electrical service installation with the utility provider and install underground conduit systems.

SUCCESSFUL BIDDER shall install data and telecommunications conduit with minimum required cover and coordinate provider tie-in.

SUCCESSFUL BIDDER shall design and size HVAC systems, including equipment, ductwork, and airflow, in accordance with applicable codes.

SUCCESSFUL BIDDER shall install ductwork per SMACNA and ASHRAE standards.

SUCCESSFUL BIDDER shall insulate ductwork, plenums, and exhaust systems as required to prevent condensation and ensure efficiency.

SUCCESSFUL BIDDER shall provide proper clearances for all HVAC equipment maintenance and operation.

SUCCESSFUL BIDDER shall coordinate placement and installation of air handling units and condensers to meet manufacturer requirements.

SUCCESSFUL BIDDER shall install condensate drainage systems with traps and routing to appropriate drains.

SUCCESSFUL BIDDER shall install all plumbing systems in compliance with plumbing codes and energy standards.

SUCCESSFUL BIDDER shall size all plumbing piping, vents, and drains to meet system requirements.

SUCCESSFUL BIDDER shall install fixtures meeting ADA and water-saving standards.

SUCCESSFUL BIDDER shall test all water piping systems hydrostatically and ensure no pressure loss.

SUCCESSFUL BIDDER shall flush and disinfect all potable water systems prior to use.

SUCCESSFUL BIDDER shall provide trap guards, cleanouts, and water hammer arrestors as required.

SUCCESSFUL BIDDER shall perform all electrical work in accordance with the National Electrical Code (NEC).

SUCCESSFUL BIDDER shall provide electrical service, panels, wiring, and connections required for the facility.

SUCCESSFUL BIDDER shall coordinate electrical requirements with mechanical and plumbing systems.

SUCCESSFUL BIDDER shall install lighting, receptacles, switches, and controls at locations indicated on plans.

SUCCESSFUL BIDDER shall ensure wiring is properly supported and not attached to ceiling grid systems.

SUCCESSFUL BIDDER shall submit product data (cut sheets) for approval prior to installation.

SUCCESSFUL BIDDER shall construct building components including walls, doors, windows, and finishes per drawings and schedules.

SUCCESSFUL BIDDER shall install insulation, gypsum board, and partition systems as specified.

SUCCESSFUL BIDDER shall install doors, frames, and hardware per the door schedule.

SUCCESSFUL BIDDER shall install signage, accessibility features, and ADA-compliant fixtures per accessibility standards.

SUCCESSFUL BIDDER shall coordinate installation of owner-furnished items (OFCI/OFOI).

SUCCESSFUL BIDDER shall notify the Owner and obtain approval at designated hold points, including prior to concrete placement, prior to backfilling utility trenches, prior to concealment of MEP systems, etc.

SUCCESSFUL BIDDER shall provide photographic documentation of concealed work prior to covering.

QUALITY ASSURANCE

SUCCESSFUL BIDDER shall coordinate testing and inspections required by the Owner and governing authorities.

SUCCESSFUL BIDDER shall provide materials that are new, unused, and compliant with approved submittals and project specifications.

SUCCESSFUL BIDDER shall store, handle, and protect all materials in accordance with manufacturer requirements.

SUCCESSFUL BIDDER shall maintain documentation verifying material compliance, including delivery tickets and certifications where applicable.

SUCCESSFUL BIDDER shall coordinate installation of all trades to prevent conflicts and ensure a complete and functional system.

SUCCESSFUL BIDDER shall ensure that the work area is left in a secured condition at all times.

SUCCESSFUL BIDDER shall protect the work area, including, but not limited to, the work site, stockpiled materials, and debris from the public to avoid anything that might cause injury.

SUCCESSFUL BIDDER shall be responsible for the protection of all existing utilities or service lines crossed or exposed by his construction operation; and, where existing utilities or service lines are cut, broken or damaged, the SUCCESSFUL BIDDER shall replace or repair the utilities or service lines with the same type of original material and construction, or better, at its own cost and expense.

SUCCESSFUL BIDDER shall immediately notify AUTHORITY of any damage to existing utilities or services.

SUCCESSFUL BIDDER shall at all times keep the job site as free from all material, debris, and rubbish as is practicable and shall remove same from any portion of the job site, when it becomes objectionable or interferes with the progress of the project in the opinion of the AUTHORITY.

SUCCESSFUL BIDDER shall participate in a final inspection and correct all punch list items prior to Owner acceptance.

SUCCESSSFUL BIDDER shall start up, test, and verify proper operation of all mechanical, electrical, and plumbing systems.

SUCCESSFUL BIDDER shall perform HVAC system balancing, adjustments, and functional testing prior to final acceptance.

SUCCESSFUL BIDDER shall demonstrate operation of all systems to the Owner at project completion.

SUCCESSFUL BIDDER shall provide a complete, clean, and operational facility at project completion.

SUCCESSFUL BIDDER shall remove all debris and restore the site to specified final conditions.

SUCCESSFUL BIDDER shall maintain marked-up drawings reflecting actual field conditions, including routing of utilities and any authorized changes from design.

SUCCESSFUL BIDDER shall submit complete as-built drawings at project closeout.

SUCCESSFUL BIDDER shall provide all closeout documentation, including operation and maintenance manuals, warranties, test reports, and inspection records.

SAFETY PRECAUTIONS

SUCCESSFUL BIDDER shall take all necessary precautions for the safety of all its employees and shall provide the necessary safety equipment for each employee.

SUCCESSFUL BIDDER shall take all necessary precautions for the safety of rental equipment (i.e., lifts, scaffolding, etc.).

In the event there is an accident involving injury to an individual on or near the work, SUCCESSFUL BIDDER shall immediately notify AUTHORITY of the event and shall be responsible for recording the location of the event and circumstances surrounding the event.

WARRANTY

SUCCESSFUL BIDDER shall warrant and guarantee all work against defects in materials, equipment or workmanship for a period of one year from the date of final acceptance by AUTHORITY. Upon receipt of written notice from the

AUTHORITY of discovery of any defects, the SUCCESSFUL BIDDER shall remedy the defects and replace any property damaged therefrom occurring within the warranty and guarantee period.

Neither payment nor any provisions of the Contract Documents shall relieve the Contractor of responsibility for faulty materials or workmanship. If the SUCCESSFUL BIDDER, after notice, fails to proceed promptly to comply with the terms of the warranty and guarantee, the AUTHORITY may have the defect corrected and the SUCCESSFUL BIDDER shall be liable for all expense incurred.

INSURANCE REQUIREMENTS

The SUCCESSFUL BIDDER shall be required to furnish the Authority within 10 days of notification of award copies of all insurance certificates showing coverage for all requirements as stated below to be in force throughout the term of the contract. The SUCCESSFUL BIDDER shall, at its own expense, purchase, maintain and keep in force during the term of this contract such insurance as set forth below. The SUCCESSFUL BIDDER will carry said insurance at its expense with a company recognized to do business in the State of Texas and the SUCCESSFUL BIDDER shall not commence work under this contract until it has obtained all the insurance required under the contract and such insurance has been approved by the

Authority. The SUCCESSFUL BIDDER shall not allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been obtained and approved. SUCCESSFUL BIDDER shall not commence work under this contract until a Notice to Proceed letter has been issued.

All insurance policies provided under this contract shall be written on an "occurrence" basis. The policy limits stated below are at a minimum:

Commercial General Liability $1,000,000 Per Occurrence/ (No standard coverages are to $2,000,000 Aggregate be excluded by endorsement)

Professional Liability $1,000,000 Per Occurrence $2,000,000 Aggregate

Pollution Liability Insurance $2,000,000 Per Claim and Aggregate May be included on General Liability

Policy or written separately subject to approval by the AUTHORITY

Commercial Auto Liability Policy $1,000,000 Combined Single Limit

(Any Auto, including hired, and non-owned autos)

Umbrella Liability $2,000,000 Per Occurrence

(Following Form and Drop Down provisions included)

Workers' Compensation Statutory Limit Employer's Liability $1,000,000 Each Occurrence

$1,000,000 Disease – Each Employee

$1,000,000 Disease – Policy Limit

Builder's Risk Insurance 100% value of project

Contractor shall obtain, at its expense, Builder’s Risk Insurance upon the Work including materials delivered and labor performed, providing all-risk coverage including flood (if located in a flood zone) in an amount of insurance equal, at all times, to 100% of the completed value of the project. The policy so issued in the name of Contractor shall also name the

Authority as loss payee as their respective interests may appear.

Limits may be satisfied by a combination of primary and excess/umbrella limits subject to approval by the AUTHORITY.

It is agreed by all parties to this contract that the insurance policies required under this contract shall be endorsed to provide:

1. The AUTHORITY as an additional insured on all policies except Workers’ Compensation;

2. The General Liability policy shall be endorsed as primary and non-contributory with other insurance carried by the Authority, and aggregate policy limits shall apply “per project”;

3. Professional Liability – written on a claims-made basis. The Contractor must maintain this policy for a period of two (2) years after completion of services, or shall purchase the extended reporting period or “tail” coverage insurance providing equivalent coverage for the same period of time;

4. Provide for thirty days’ notice of cancellation to the AUTHORITY, ten days for nonpayment of premium, material change, or any other cause;

5. Be written through companies duly authorized to transact that class of insurance in the State of Texas with an

A.M. Best rating of A:VII or better; and,

6. Waive subrogation rights for injury, loss or damage so that insurers have no right of recovery or subrogation against the AUTHORITY, it being the intention that the required insurance policies shall protect all parties to the contract and be primary coverage for all losses covered by the policies.

7. Provide one copy of a Certificate of Insurance on an Acord form with the Certificate Holder shown as the Trinity

River Authority evidencing the required coverages to:

Trinity River Authority of Texas

Attention: Risk Management P.O. Box 60

Arlington, TX 76004-0060 trarisk@trinityra.org

8. All copies of Certificates of Insurance shall reference this Proposal name/number for which the insurance is being supplied

BID SECURITY (BID BOND)

Each Bid shall be accompanied by bid security in the amount of five percent (5%) of the total Bid price. Bid security shall be in the form of a bid bond or in another form acceptable to the Authority, such as a cashier’s check or certified check payable to the Trinity River Authority of Texas.

The bid bond shall be executed in accordance with applicable laws and shall guarantee that the Bidder will, if awarded a Contract:

1. Enter into a Contract with the Authority in accordance with the submitted Bid; and

2. Furnish the required Performance and Payment Bonds and insurance certificates within the time specified in the Contract Documents.

Failure of the successful Bidder to execute the Contract and provide the required bonds and insurance within the specified time may result in forfeiture of the bid security as liquidated damages, and the Authority may award the Contract to the next lowest responsive and responsible Bidder or take other action as permitted by law.

Bid security of unsuccessful Bidders will be returned promptly after award of the Contract or rejection of all Bids.

PERFORMANCE AND PAYMENT BONDS

Within 10 days of the award of the Bid to the SUCCESSFUL BIDDER, the SUCCESSFUL BIDDER shall execute and furnish separate Payment and Performance Bonds, in the following circumstances:

1. Payment Bond. If the bid price exceeds $25,000, BIDDER shall furnish a Payment Bond in the amount of 100 percent of the bid price, and any increases or deletions therefrom due to contract modifications, guaranteeing payment to all persons supplying labor and materials or furnishing equipment in the execution of the bid; and

2. Performance Bond. If the bid price exceeds $100,000, BIDDER shall furnish a Performance Bond in the amount of 100 percent of the Bid price or any increases or deletions therefrom due to Bid modifications, guaranteeing faithful performance of the work and fulfillment of the obligations of the Bid. The Performance Bond shall further guarantee that the BIDDER will repair or replace all defects in the Work arising from defective or inferior workmanship or materials used therein, for a period of one year from the date of final acceptance of the Work by the OWNER.

mailto:trarisk@trinityra.org

Bid, Payment and Performance Bonds shall be from an approved surety company holding a permit from the State of

Texas to act as surety, and named in the current list of “Surety Companies Acceptable on Federal Bonds” as published in the Department Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department. The surety shall have an “A” minimum rating of performance and a financial rating strength of five times the Contract Price, all as stated in current “Best’s Key Rating Guide, Property-Liability.” Each Bond shall be accompanied by a certified copy of the Authority to Act and a power of attorney authorizing the attorney-in-fact to bind the surety, and shall be certified to include the date of the Bond.

BID TERM

The term of this Contract shall be for a period of three hundred (330) calendar days following issuance of the Purchase

Order and Notice to Proceed by the Authority.

The Work shall be Substantially Complete within 300 (300) calendar days from the date of Notice to Proceed. Final

Completion shall be achieved within thirty (30) calendar days after the date required for Substantial Completion.

The Contractor shall provide a baseline schedule for review and approval by the Authority within ten (10) calendar days of issuance of Notice to Proceed.

The durations set forth herein are intended to establish the anticipated performance period for the Work. The Authority reserves the right to negotiate and finalize the bid term with the SUCCESSFUL BIDDER prior to award; however, such negotiations shall be limited to reasonable adjustments based on the SUCCESSFUL BIDDER’s proposed schedule, sequencing, and availability of resources, and shall not materially alter the scope of the Work or provide an unfair competitive advantage.

INSTRUCTIONS TO BID:

• Bid must be submitted by the time and date listed above.

• Bids must be uploaded to the following website: https://tra.procureware.com (WEBSITE) or dropped off at the mailing address listed on the cover page of this solicitation.

• The name of the BIDDER and a signature must be provided at the top of each page where specified.

• The required documents included at the end of this bid specification that MUST be completed, signed, and submitted along with the bid specification are as follows:

o Texas Resident Bidder Certification o Conflict of Interest Questionnaire (input “NA” for questions that do not apply – then sign and date at the bottom of the form where specified) o Verification of Texas Gov’t Code Chapters 2252, 2274 and 2271

Bidder acknowledges above requirements: ____________________________________________

ORDERING

AUTHORITY shall issue a purchase order number to the SUCCESSFUL BIDDER. Payment cannot be made if there is not a Purchase Order for the goods and services provided to the AUTHORITY.

PAYMENT TERMS

The Authority is exempt from all federal excise, state and local taxes unless otherwise stated in this document. The Authority claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited

Sales Tax Exemption Certificates are furnished upon request. Contractor will not charge the Authority such taxes. If billed taxes, the Authority will not remit payment until a corrected invoice is received.

On or before the 10th day of each month, Contractor shall prepare and submit to Authority, for approval or modification, an itemized Application for Payment showing as completely as practicable the total value of the work done by Contractor up to and including the last day of the preceding month. The Application for Payment shall include the value of all sound materials delivered on the site of the Work that are to be fabricated into the Work and such other data substantiating

Contractor’s right to payment. The Authority may require further documentation from Contractor in order to evaluate the

Application for Payment. Subject to the receipt of further documentation, if required, and approval thereof, progress payments shall fall due to Contractor twenty (20) calendar days following the submission of the itemized Application for

Payment for Work performed during the preceding month. Retainage amounts shall be governed by Texas Water Code

§ 49.276(d). The Authority is required by that section to retain ten percent (10%) of the periodic contract payments until the Work is completed and Final Acceptance occurs.

The Contractor shall prepare and submit all Applications for Payment using the AIA standard pay application format (e.g., G702/G703), or an equivalent format approved in advance by the Authority. The Contractor shall email all Applications for Payment to the Project Manager for review. Upon approval, the Application for Payment will be forwarded to accountspayable@trinityra.org for processing. All Applications for Payment must include a valid Purchase Order number. Applications submitted without a valid Purchase Order number will be returned to the Contractor for correction and resubmission.

The Contractor agrees that the Authority shall have access to, and the rights to audit, examine, or reproduce, any and all records of the Contractor, Subcontractors and Manufacturers and Suppliers records, during the performance of this

Contract and for one year after final payment or any termination, and until all audit and litigation matters that Owner has brought to the attention of Contractor are resolved, or as otherwise required by law, whichever is longer, and at no cost to the Owner.

The price shall remain firm for the duration of the Agreement and resulting Purchase Order, or any extension periods. No separate line-item charges shall be permitted for invoice purposes, which shall include equipment rental, demurrage, fuel surcharges, delivery charges, and costs associated with obtaining permits or any other extraneous charges. Contractor further certifies that the prices in the Proposal have been arrived at independently and without consultation, communication, or agreement for the purpose of restricting competition.

SPECIAL CONDITIONS

All materials not conforming to the requirements of the specifications shall be considered defective, and all such materials, whether in place or not, shall be rejected and shall be removed immediately from the site of the work, unless otherwise permitted by the AUTHORITY. All work which has been rejected shall be remedied or removed and replaced in an acceptable manner by the Contractor at his or her own expense, and no compensation shall be allowed for such removal or replacement. Upon failure of the Contractor to forthwith comply with any order of the AUTHORITY made under the provisions of this article, the AUTHORITY shall have authority to remove and replace defective material or work and to deduct the cost of removal and replacement from any monies due, or to become due, the Contractor.

INDEMNIFICATION

NOTWITHSTANDING ANYTHING TO THE CONTRARY, THE CONTRACTOR HEREBY AGREES TO

INDEMNIFY, DEFEND AND HOLD HARMLESS THE OWNER, ITS OFFICERS, EMPLOYEES,

DIRECTORS AND AGENTS, FROM AND AGAINST ALL CLAIMS, CAUSES OF ACTION, LOSSES,

DAMAGES, SUITS, LIABILITY, COSTS AND EXPENSES, INCLUDING EXPENSES OF LITIGATION, SUCH

AS COURT COSTS AND THE OWNERS ATTORNEY’S FEES, (A) FOR LOSS OF OR DAMAGE TO ANY

PROPERTY AND FOR INJURIES TO OR SICKNESS OR DEATH TO ANY PERSON(S) INCLUDING BUT

NOT LIMITED TO, EMPLOYEES OF THE OWNER, CAUSED BY, ARISING OUT OF, OR WHICH ARE

RELATED, DIRECTLY OR INDIRECTLY, TO ANY WORK OR SERVICES PERFORMED FROM TIME TO

TIME BY THE CONTRACTOR, AND (B) FOR DAMAGE TO ANY PROPERTY OF, OR FOR INJURIES TO

OR SICKNESS OR DEATH OF ANY OF THE CONTRACTOR’S EMPLOYEES OR INVITEES, OR OF ANY

OF ITS SUBCONTRACTOR’S EMPLOYEES OR INVITEES OF ANY OF THEM, FROM ANY CAUSE,

WHICH DAMAGE, INJURY, SICKNESS OR DEATH OCCURS FROM TIME TO TIME ON OR IN THE

VICINITY OF THE OWNERS PREMISES. THIS INDEMNITY SHALL APPLY EVEN THOUGH THE LOSS

OF OR DAMAGE TO PROPERTY OR THE INJURY TO OR SICKNESS OR DEATH OF A PERSON IS

CAUSED BY, ARISES OUT OF OR IS RELATED, DIRECTLY OR INDIRECTLY, TO ANY DEFECT IN OR

THE CONDTION OF THE OWNER’S PREMISES

REQUIREMENTS FOR SUBMITTING BIDS

1.00 Only a signed, completed Bid Specification Form will be considered. Any exceptions thereto must be made in writing, notated on the Bid Specification Form, accompanied by a statement of exception on company letterhead and signed by the authorized Bidder’s agent. Any exceptions attached or included with the bid will not be considered unless the BIDDER specifically references them on the Bid Specification Form.

1.01 To be considered each bid must be completed, properly identified, signed then scanned and uploaded on the WEBSITE or dropped off at the Southern Region Office. Bid Specifications must be submitted before the date and time stated on the bid form. The WEBSITE will close bidding on the date and time indicated. If the

BIDDER did not complete the electronic submittal or drop off the hard copy bid package by the time the bid closes when the bid closes, the bid will not be recorded. Once the solicitation has closed, bids will not be considered under any circumstances.

1.02 If dropping off a hard copy Bid, Bids shall be addressed to Trinity River Authority of Texas, the Southern Region Office, located at 1601 Normal Park Drive, Huntsville, Texas 77340; in the top left-hand corner of envelope, the complete return address of the bidder; in the lower left-hand corner, first line – bid opening date, second line – name of project bid. All envelopes are to be marked with date and hour received at the Southern Region Office by the Authority.

1.03 Bids must be submitted to the AUTHORITY on the bid form, with attachments when appropriate, on or before the date and time specified for bid opening. If this form is not used, the bid may be rejected. The bid must be typed or printed in ink. The signature must be in ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind his or her firm in a contract. Each hard copy Bid should be placed in a separate envelope completely and properly identified delivered to the bid opening address. Late bids will not be considered under any circumstances. Late bids will be returned to BIDDER unopened.

1.04 Telegraphic or facsimile responses to any invitation for bids will not be considered.

1.05 If your firm has chosen not to bid, please indicate so on the WEBSITE.

1.06 Bids cannot be altered or amended after bid opening time. No bid can be withdrawn after opening time without approval from the AUTHORITY, based on a written acceptable reason as determined by the AUTHORITY. If alterations are made, they must be done before the bid closing date and time.

1.07 Contractor agrees to permit complete and full access to its books, records, reports, information and accounts by the Authority, State of Texas, U.S. Treasury or its agent(s), or other authorized State and/or Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provision stated herein. Contractor understands that said access is full and complete and not limited to only records reflecting support by the Authority under this Agreement. Contractor shall furnish each of its subcontractors’ information and reports required hereunder and shall be responsible for obtaining access to the sub-

Contractors’ records.

2.00 PRE-BID CONFERENCES

2.01 The BIDDER understands and agrees that its bid is submitted on the basis of the specifications prepared by the AUTHORITY. The BIDDER shall take all actions to become familiar with these specifications, BIDDERS are expected to examine the specifications and related bid documents with care and observe all their requirements. Ambiguities, errors or omissions noted by BIDDERS should be promptly reported in writing through the WEBSITE.

2.02 While not required, it is recommended that all prospective BIDDERS attend scheduled pre-bid conferences.

The purpose of these conferences is to clearly communicate the scope and intent of the bid and to allow the BIDDER to offer comments and/or suggestions on the specifications prior to bid opening time in the event changes are necessary. Certain pre-bid conferences will be designated as mandatory. Failure to attend a mandatory pre-bid shall disqualify a BIDDER.

2.03 Registration for pre-bid conferences is provided through the WEBSITE. The pre-bid meetings are conducted in secured facilities. To attend Pre-bid meetings or Bid openings, you must register minimum of 24 hours in advance of the anticipated visit to be allowed entrance. BIDDERS may register via the Website, by contacting the buyer, or phoning 972-975-4311 to be added to the list. Upon arrival, the guard may deny entry if you are not on the admittance list. A valid government issued ID is required for admittance for each member in the party requesting access to the site without exception.

3.00 INSTRUCTIONS FOR COMPLETING BID SPECIFICATION FORM(S)

3.01 All questions regarding this bid specification prior to bid opening must be addressed to the purchasing department via the WEBSITE. BIDDERS ARE SPECIFICALLY INSTRUCTED NOT TO CONTACT

AUTHORITY PERSONNEL BETWEEN THE TIME OF BID OPENING AND BID AWARD.

Notwithstanding the foregoing, requests for bid tabulations may be forwarded to AUTHORITY purchasing department. Failure to strictly observe the foregoing prohibitions will result in rejection of the violating

BIDDER’S bid, and, in the Authority’s discretion, rejection of future bids submitted by the violating

BIDDER.

Only questions regarding clarification of instructions or specifications will be handled verbally. If any question results in a change to the bid, the change(s) will be forwarded to all BIDDERS by way of written addendum through the WEBSITE and/or email. Any and all addendums are to be considered as a part of the specifications. As such, they must be signed, dated, and attached to the specifications prior to submittal when uploading onto the WEBSITE or delivering to the appropriate mailing address. Direct all questions via the

WEBSITE.

3.02 Bid must be submitted on the AUTHORITY’S Bid Forms.

3.03 BIDDER shall provide: full name of firm; both physical and mailing address; telephone number of firm; type of ownership (e.g., corporation, partnership, sole proprietorship); firm’s vendor identification number assigned by the Comptroller of Public Accounts of Texas (or Federal employer’s identification number or individual’s social security number); name of the authorized agent for the firm; and the agent’s title or authority to bind the BIDDER in a contract. BIDDER shall also provide the name and telephone number of the customer representative who will represent the firm and provide necessary services to the AUTHORITY.

3.04 Failure to designate the BIDDING firm’s name and/or failure of the BIDDER’S authorized agent to manually sign (if Bid is submitted in hard copy) each Bid Specification Form page and any addendums (if required) may disqualify the entire bid.

3.05 Signing the bid with a false statement shall void the submitted bid or any resulting contracts, and the BIDDER shall be removed from all bid lists and approved vendor lists.

3.06 The Texas Resident Bidder Certification Form must be completed by each BIDDER and submitted with the bid proposal.

3.07 Subject to applicable federal, state, and local laws, ordinances, rules, regulations, and orders of any public authority which in any manner affect this Agreement or the Project (“Applicable Law”), the Authority encourages Bidder to provide equal opportunity to historically underutilized business enterprises, and Bidder agrees that qualified historically underutilized business enterprises and labor-surplus firms located in the

Project area shall have the maximum practicable opportunity to participate in the performance of Authority contracts and subcontracts. Bidder agrees that it will attempt to achieve at least 25 percent participation by historically underutilized business enterprises in the performance of this Project and will routinely submit evidence, in accordance with Applicable Law, to Authority on the degree to which this goal is met. Bidder shall include this Article in all its contracts and in all its subcontracts directly related to this Project.

3.08 AUTHORITY bids require pricing per unit as stated in the Bid Specifications and/or extensions if requested.

If no unit of measure is stated in the specifications, then the BIDDER shall state prices according to the lowest unit of accepted standards within the particular industry, and so note the unit designation by the unit price. If a trade discount is shown on the bid, it shall be deducted and net line extensions shown. BIDDER guarantees and warrants that product(s) offered will meet or exceed specifications identified in this invitation for bids.

3.09 Unit prices shall be noted on the appropriate item line on the Bid Specification Form. Quote unit price, show extended price on quantity (if noted), and show page sub-total and bid grand total.

3.10 All bid quotations must include all the various features needed to satisfy the performance and/or material specifications. No amounts will be paid for the items bid in excess of the amounts quoted.

3.11 In case of errors in extension, unit prices shall govern. Bids subject to unlimited price increases will not be considered.

3.12 Purchases made for AUTHORITY use are exempt from State of Texas Sales Tax and Federal Excise Tax. Do not include tax in bid price quotation. A tax exemption certificate will be furnished upon request.

3.13 All prices quoted shall comply with all Federal and State laws and municipal ordinances.

3.14 Any and all guarantees and warranties shall be fully stated by the BIDDER on the Bid Specification Form or attached with the bid proposal.

3.15 All items in bid shall be new, including containers suitable for shipment and storage, unless otherwise indicated in the specifications. If the product or goods delivered does not meet requirements, BIDDER may be required to remove the material or goods from the premises of the Authority at BIDDER’S expense, unless a price adjustment is agreed upon by the BIDDER and the Authority.

3.16 Except where specifically noted, brand names and/or descriptions used in the specifications are to acquaint

BIDDERS with the types of goods and services desired and will be used as a standard by which goods and services offered as equivalent will be evaluated. Any catalog, brand name, or manufacturer's reference used in the Bid Specification is descriptive only (not restrictive), and is used to indicate type and quality desired.

Bids on brands of like nature and quality will be considered unless otherwise noted in the specification.

Variations between the goods and services described and the goods and service offered are to be fully identified and described by the BIDDER on the bid specification form. If bidding on other than referenced specifications, the bid must indicate on the Bid Specification; manufacturer, manufacturer's part number, brand or trade name, and other description of product offered. Vendor literature WILL NOT suffice in explaining exceptions to these specifications. If other than brand(s) specified is offered, illustrations and complete description of product offered shall be made part of the bid.

It is the responsibility of the BIDDER to document and/or demonstrate the equivalency of the goods and services offered. The AUTHORITY reserves the right to determine whether a substitute offered is equivalent to and meets the standards of the item specified, and the AUTHORITY may require the BIDDER to supply additional descriptive material. The BIDDER guarantees that the product offered will meet or exceed specifications identified in this bid specification.

3.17 Any terms and conditions attached to a bid will not be considered unless the BIDDER specifically references them on the Bid Specification Form and provides the terms and conditions in a separate document with the bid. Such terms and conditions may result in disqualification of the bid (bids with the laws of a state other than Texas, requirements for prepayment, limitations on remedies, etc.).

3.18 Bid prices, once accepted by the AUTHORITY shall be firm for the entire stated contract period, unless otherwise noted by the BIDDER and accepted by the AUTHORITY. Bids subject to price increases will not be considered.

3.19 Unless specifically stated in the Bid Specification, the quantities shown on the form are estimates based on projected use or past use. It is specifically understood and agreed that these quantities are approximate and any increased quantities will be paid at the SUCCESSFUL BIDDER'S quoted unit price. It is further understood that the SUCCESSFUL BIDDER shall not have any claim against the AUTHORITY for orders less than the estimated amount during the bid term.

4.00 ADDITIONAL REQUIREMENTS

4.01 Samples, when requested, must be furnished free of charge to the AUTHORITY and will not be returned.

Each sample should be marked with BIDDER’S name, address, and specification number. Do not enclose samples with the bid proposal, unless otherwise indicated in the specifications.

4.02 The Authority will accept the statement of the BIDDER as to 51% ownership by an individual or class of individuals who qualify as Historically Underutilized Business (HUB) owners. The Authority will also accept

BIDDER certification of HUB status by the North Central Texas Regional Certification Agency and consolidated purchasing sources".

5.00 SPECIAL CONDITIONS

5.01 BIDDER shall pay all royalties and license fees and shall provide for the use of any design, device, material or process covered by a patent or copyright by suitable legal agreement with the patentee, licensee, or owner.

The AUTHORITY shall not be responsible for any such royalty or license fees. The SUCCESSFUL BIDDER shall indemnify the AUTHORITY and defend all suits or claims for the infringement of any patent or copyright rights and shall save the AUTHORITY harmless from any loss on account thereof.

5.02 BIDDER hereby assigns to the AUTHORITY any and all claims for overcharges associated with this contract that arise under the antitrust laws of the United States or the State of Texas.

5.03 No right or interest in this contract shall be assigned or delegation of any obligation made by the SUCCESSFUL BIDDER without the written permission of the AUTHORITY. Any attempted assignment or delegation by the SUCCESSFUL BIDDER shall be void for all purposes unless made in conformity with this paragraph.

5.04 Time of Completion: The number of working days allotted for completion of the work shall be set forth in the Contract Documents. The computation of working days shall begin with the first working day following the date of issuance of Notice to Proceed by the Project Manager. Contractor agrees to prosecute the work regularly, diligently, and at a rate of progress which will result in completion of the work within the time required. Working Days will be charged Sunday through Saturday, including all Holidays, regardless of weather conditions, material availability, or other conditions not under the control of the Contractor.

6.00 EVALUATION AND ACCEPTANCE OF BIDS

6.01 All information provided by the BIDDER may be used by AUTHORITY management in its recommendation to the Board of Directors of best and most economical bid. Prices are firm and not subject to escalation unless otherwise specified in the Bid Specification.

6.02 The AUTHORITY reserves the right to accept or reject all or any part of any bid, waive minor technicalities or deficiencies, and award the bid to best serve the interests of the AUTHORITY.

6.03 Any bid with more than a 30% error rate in unit and/or extension quotes may be considered as “non-responsive”.

6.04 In evaluating a bid of a nonresident bidder, an amount, equal to the amount a Texas resident bidder would be required to underbid a nonresident bidder to obtain a comparable contract in the state in which the nonresident bidder’s principal place of business is located, will be added. The amount added is for evaluation purposes only and under no condition shall an amount in excess of the bid be awarded. See Section 3.07 for definition of nonresident bidder.

6.05 In case of tie bids, a drawing will be held with a representative from each respective firm present.

6.06 The AUTHORITY reserves the right, after evaluation of all bids received, to make no recommendation to its Board of Directors regarding the award of any bid in the event non-responsive, non-conforming or otherwise unacceptable bids are received, or if budgetary constraints or other unanticipated factors exist.

6.07 Bids shall be officially awarded by the AUTHORITY’S Board of Directors at the meeting designated on the

Bid Specification, or, in certain cases as authorized by the Board of Directors, by the AUTHORITY’S

General Manager. This award does not authorize shipment. A written Purchase Order authorizing shipment will be furnished to the SUCCESSFUL BIDDER.

6.08 The SUCCESSFUL BIDDER shall be notified by email.

7.00 BIDDER AFFIRMATION

7.01 By signing this bid, Contractor affirms that they have not given, offered to give, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to any agent of the AUTHORITY in connection with the submitted bid.

INVITATION TO BIDDERS

The Trinity River Authority of Texas (Authority) is requesting bids for the following Project:

TRA Wolf Creek Park Maintenance Office Construction

Bids will be received until Wednesday August 26, 2026 at 12:00 PM. Complete Bid Documents as needed for the Project may be downloaded at no charge from the Procureware website https://tra.procureware.com starting on Wednesday July 22, 2026 at 12:00 PM. See advertisement entitled “Wolf Creek Park Maintenance Office Construction” for detailed requirements for preparing and submitting a Bid.

Alternatively, Contractors can obtain a hard copy bid package from the Southern Region Office, located at 1601 Normal Park Drive, Huntsville, Texas 77340.

One NON-MANDATORY Pre-Bid Conference will be conducted at Wolf Creek Park, located at 21 Wolf Creek Park Road, Coldspring, Texas 77331, on Wednesday August 5, 2026 at 10:00 AM.

Contractors shall muster at the office at park entrance. Site visit REQUIRED before bid submittal.

The project scope includes, but is not limited to, site clearing, grading, and erosion control;

installation of utilities including water, septic, electrical, and communications; construction of concrete paving, sidewalks, and parking areas; and construction of a new maintenance office building, including all structural, architectural, mechanical, electrical, and plumbing systems. The Work also includes coordination with utility providers; compliance with all applicable codes and regulatory requirements; required testing, inspections, and quality control; protection of existing utilities and site features; and restoration of all disturbed areas to final grade and condition, to include reseeding/hydro-mulching.

Project is located at Wolf Creek Park, San Jacinto County, Texas.

The Authority is a governmental agency of the State of Texas created by Tex. Rev. Civ. Stat. Ann.

art. 8280-188 and operating pursuant to special and general law. Pursuant to Chapter 2269 of the Texas Government Code and in accordance with the process set forth in Section 2269.253 thereof, the Authority invites the submittals of Bids in response to this advertisement for dredging and sediment removal.

THE AUTHORITY WELCOMES PROPOSALS FROM HISTORICALLY UNDERUTILIZED

BUSINESSES (HUBS). CONTRACTORS SUBMITTING BIDS SHALL ENCOURAGE HUBS TO

PARTICIPATE IN THE PERFORMANCE OF THE CONTRACT.

DIRECT ALL QUESTIONS for this project through PROCUREWARE. Only responses issued via Addenda are binding.

Public Opening and Acknowledgement: At 2:00 P.M. Wednesday August 26, 2026, at Wolf Creek Park, located at 21 Wolf Creek Park Road, Coldspring, Texas 77331, the bids will be publicly opened and read. Any bids received after 12:00 P.M. that date will remain unopened. Bids may also be uploaded on the website: https://tra.procureware.com. Bids which do not present the fair market value of the work to be accomplished may be rejected. All bids must comply with all applicable laws and regulations. The Authority shall have the right, after evaluation of Bids received, to make no recommendation to its Board of Directors regarding award of a Contract in the event nonresponsive, non-conforming, incomplete, unqualified or otherwise unacceptable Bids are received, or if budgetary constraints or other unanticipated factors exist.

The Authority reserves the right to reject any or all Bids and to waive any immaterial formalities or inconsistencies in its sole judgment.

ATTACHMENT A

ATTACHMENT B

BID FORM

WOLF CREEK PARK MAINTENANCE OFFICE

1. BASE BID:

The undersigned Bidder agrees to furnish all labor, materials, equipment, supervision, coordination, and services necessary to complete the Work in accordance with the Bid Specifications and Drawings. The Base Bid Amount shall include all costs associated with required insurance and bonding. Bid prices shall remain valid for a period of ninety (90) days from the bid date. Bidder acknowledges the Owner’s board approval schedule and has accounted for this duration in the preparation of the Bid.

BASE BID AMOUNT: $__________________

2. ALTERNATE BID:

Bidder shall provide pricing for the following alternates:

Alternate No. 1 – Epoxy Flooring (in lieu of sealed concrete):

ADD / DEDUCT: $__________________

3. ALLOWANCES:

Due to uncertainties related to utilities, Bidder will be allowed a utility allowance of $5,000.00 for the project, only to be utilized once authorized by the Authority.

4. CONTRACT TIME:

Bidder agrees to substantially complete the Work within:

_________________ Calendar Days from Notice to Proceed.

5. ACKNOWLEDGMENT OF DOCUMENTS:

Bidder acknowledges receipt of and inclusion in this bid of all drawings, specifications, addenda, and referenced notes.

• Addendum No. ___ Date: ___________

• Addendum No. ___ Date: ___________

• Addendum No. ___ Date: ___________

6. SUCCESSFUL BIDDER OBLIGATION:

Successful Bidder shall perform all Work in strict accordance with the Bid Specifications and all referenced drawings and notes, including all requirements expressly stated or reasonably inferable therefrom, to deliver a complete, fully functional, and code-compliant project. Bidder represents that it has reviewed and can comply with the Authority’s insurance and bonding requirements prior to submission of its Bid.

ATTACHM…